Data Entry Document Control
Resume:
JINA V. STEPHENS
**** ******* ***** **. ********* Township, Ohio 45011 513-***-**** ******@*****.***
Office Administrator
Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an office manager, document control specialist and manager and executive/ administrative assistant
Education
University of Cincinnati, Cincinnati, OH
Microcomputer Business Apps/MS Office Suite/Office Admin – Certificate 1999 – 2001
Executive Administrative Professional – Certificate 2000
Key Skills
Data Entry/Document Control
Change Control
Records Management
Accounts Payable/Receivable
Bookkeeping & Payroll
Expense Report Preparation
Office Management
Teambuilding/Supervision
Staff Development/Training
Experience
Crescent, Fairfield, Ohio 01/2022 – present
Document Control, Quality Control Department
Responsible for creating, managing, and distributing customer compliant labels and materials and the inventory
Ensure Safe and well-maintained Work Environment and conditions throughout all workspaces, facility, and surrounding areas
Prepare job bins/dockets as required by customer
Receiving of incoming customer supplied labels
Ensure compliance with corporate quality
Maintain journals and daily summary logs
Complete operational paperwork validations
Honeywell, Fairfield, Ohio 08/2021 – 03//2022
Document Control, Quality Control Department
Responsible for all label inventory
Maintain journals and daily summary logs
Create labels per customer specifications
Complete operational paperwork validations
Silfex, Eaton, Ohio 01/2018 – 08/2020
Document Control Specialist 3, Engineering Division
Administer Engineering change and document control thru data entry system.
Work with technical staff and operations to improve drawings, methods, and/or documentation.
Assist technical staff with data collection and analysis to improve processes and comply with customer requirements.
Provide general documentation writing and editing support and disseminate and retrieve documentation across departments.
Provide all necessary functions of document control including, but not limited to changes, methods of manufacture, revision control, test plans, technical databases, and file maintenance.
Maintain master document list and other lists, such as engineering changes and test plans.
Convert written documents into electronic formats and assists in the protection of associated intellectual property and confidential information.
Maintain engineering change log from start to release by entering data.
Work/interface with MRP Systems to create and modify documents.
Assist in the selection and implementation of a new document control system.
Maintain Engineering Change Notice System.
Review drawings and change orders for completeness and accuracy.
Extract data from various manual and electronic sources and assembles information for technical support.
Perform media conversion and data quality checks to ensure completeness and accuracy of reports.
Assist with file migrations and audits.
Identify and suggest process improvements.
Assist in the application of Lean manufacturing concepts, including 5S.
Provide guidance to custodians and users on document management.
Maintain Quality Metrics and other information databases.
Develop and maintain a working knowledge of the Silfex Quality Management System and properly apply Quality Procedures and Operating Procedures as appropriate.
Perform other duties as assigned by department management
Train technical staff on MRP change control processes
Transnuclear Inc. (AKA) Areva, Columbia, MD 08/2017 – 12/2017
Document Control Administrator, Engineering Division
Assisted in creating and maintaining documents throughout the document lifecycle using current processes/systems and suggesting improvements where appropriate.
Filed, copies, scan or reviews all processed documents for accuracy and correctness.
Indexes scanned documents in a timely manner.
Purged, shreds, and assists in disposal of old documents, as approved by supervisor.
Confirmed with document originators as to the accuracy of documents, up-to-date versions, and other discrepancies and effects required changes to documents, if any, as approved by supervisor.
Troubleshooted and resolves document control issues and works with different departments towards the resolution of problems at hand.
Communicated to supervisor regarding the status of projects related to document control management and other areas of responsibilities assigned by supervisor.
Assisted in internal document audits and audits from customers or outside agencies.
Assisted in providing customer requests for information, etc.
Performed related administrative and other responsibilities as may be assigned by the supervisor.
Made visitor and new employee’s badges thru the data entry system.
Arranged conference room – booking rooms, set up before meetings, ordering food, Video conference set-up, return the room to original state after meeting.
Processed and issue quality-related documents through electronic document management system Laserfiche.
JVINCET LLC, Home Renovations, Cincinnati, OH 02/2015 – Present
Business Owner/Designer (part-time)
Every responsibility as small business owner, such as management, financials, training employees, and other paperwork.
Bid on contracts.
Maintain files and administrative/payroll records.
Establish/identify prices for goods and services and tabulated the bills.
Design/stage homes
Request information for business licenses applications.
Resolve customer complaints.
Fluor Corporation-95 Express Lane (DOE), Springfield, VA 09/2012 – 02/2015
Document Control Specialist, Construction Division
Processed, logged, and updated engineering deliverables and supplier/contractor documents utilizing ProArc.
Scanned hard copy data, renamed electronic files per project requirements, checked revisions, formatted, and issued status requirements of hard copy and electronic documents.
Updated/created drawings using Corel Draw, Solid Works and AutoCAD.
EnergySolutions, Columbia, MD 05/2010 – 02/2011
Document Control Specialist/Manager, Engineering Division
Directed activities of Document Control department and maintained configuration control in accordance with corporate quality policy, national and international rules/regulations.
Maintained document review request (DRR) process. Managed daily change control process and directed the creation/update of product process-related data.
Developed and follow the document control process, maintained document lists, assigned new document and version numbers, and manage quality records and documentation to include archived records, paper and electronic files in both editable (MS WORD, PowerPoint, Excel), and un-editable (pdf) versions Assisted on projects with retrieval of deliverables from web portals and direct e-mail.
Responsible for the receipt, posting on the network, printing and stamping of documents for internal routing, data entry, scanning, Project distribution and filing of vendor furnished documents Works under general supervision, work is reviewed for adequacy and accuracy.
Provided formatting and desktop publishing support for project deliverables. Created automated daily stats report that reduced inaccuracies and provided management with an important decision-making tool
Johns Hopkins Bloomberg School of Public Health, Baltimore, MD 03/2008 – 05/2010
Administrative Coordinator/Document Control Specialist, IRB Department
Directed document control process including the receipt, organization, maintenance, approval, issuance/distribution, and storage/archival of documents, including deviations/investigation reports and standard forms.
Supported IRB-X, FC and Exempt staff with special projects and assignments, and worked with JHSPH staff, PIs, and other faculty/departments to resolve deficiencies.
Provided administrative support for the Stewardship program in the Fund for Johns Hopkins Medicine, oversaw the Medicine memento program, and coordinated executive travel.
References
Available upon request
Contact this candidate