Executive Assistant Administrative

NICHOLA MENTE

*******.*****@*****.*** 650-***-**** www.linkedin.com/in/nicholamente

Objective

Find an Executive Business Partner role with a company working on sustainable and environmentally friendly products and/or services. Ideally a remote opportunity that will utilize my cross functional skill set, while making a significant contribution to the community and the success of the company.

Cross Functional Experience

Highly versed in calendaring, coordinating expense reports and both domestic & international travel arrangements for Executive Staff

Specialist for internal celebrations & company culture events based on mission and values of the company

Event planner for office events, mandatory trainings and off-sites

Manage external resources, e.g. contractors, vendor and agencies such as IT vendors, contractors for office refresh projects and small and large scale conferences

Support Human Resources in fine-tuning internal methodologies, updating tools and managing implementation on recruiting, onboarding, offboarding and misc HR projects and tasks

Write and deliver effective corporate communications and announcements on behalf of Executive Office

Bookkeeping and management of operations budget for Finance using program adopted

Expense reports for office expenses and Executive staff using preferred tool i.e. Expensify and Concur

Supervise and facilitate new offices, office relocation or brand refresh projects on behalf of CFO

Ability to interact comfortably with senior level management and board members

Technical Skills

● Mac and PC: Microsoft Office & Google Suite of Tools : Calendar, Docs, Sheets

● Accounting: QuickBooks, internal accounting tools and expense apps such as Expensify, Concur

● Event Management: RegOnline, EventBrite, Survey Monkey

● Video Conferencing: BlueJeans & Skype, EventBoard (Conference Booking System)

● Document Management: Box, DropBox, HelloSign, DocuSign, SAP, SugarCRM, Jira

Work History

Google, Fitbit & Nest (post acquisition), by Adecco, Mountain View May 2021 - July 2022 Administrative Business Partner on the Google floater team (ABP to VPs of Hardware & Design of Fitbit then VP of Hardware and Design at Nest )

Same responsibilities post acquisition as executive support to Fitbit and Nest leadership teams but moved under the floater team at Google.

● Responsible for growing travel post pandemic, calendaring and transport

● Coordinate all virtual and RTO company events for the specific departments, external and internal

● Schedule meeting logistics before and after

• Manage group alias lists and chat room access

● Expense reports as needed

Fitbit by Workforce Logiq, San Francisco Nov 2020- April 2021

Sr Executive Assistant to VPs of Hardware, Health Services & Design of Fitbit

● Responsible for remote calendaring of multiple time zones including EMEA and APAC

● Coordinate all virtual company events for the specific departments, external and internal

● Schedule meeting logistics and syncs before and after company all hands and department town halls

● Manage group alias lists and chat room access for employees joining, transferring or leaving

● Expense reports as needed

Cleave Therapeutics, San Francisco May 2019 - April 2020 Business Advisor as Executive Assistant to CEO, COO & Office Manager, Consultant Role

● Responsible for travel coordination, calendaring, catering and other executive support to CEO

● Coordinate all company events, external and internal

● Schedule board meetings and logistics before and after

● Manage IT & vendors Adobe, Zoom, Office 365, Amazon, DropBox, TripActions, Expensify, DocSend & Slack

● Manage office and kitchen supplies

● Expense reports for CEO

Science Exchange, Palo Alto July 2017 - March 2019 Executive Assistant to CEO, CFO and COO

● Responsible for managing all company events for the office of the CEO, CFO & COO

● Served as the liaison in matters pertaining to the Board of Directors, Advisory Board, Intl/Domestic clients

● Managed and trained Office Manager on logistics of the company

● Tracked deliverables for departments reporting to CEO

● Completed T&E expense reports for CEO, CFO & COO

● Wrote visa letters and managed international travel requirements

Piazza Technologies, Palo Alto July 2016 - June 2017 Executive Assistant to CRO, Head of Engineering, Director of Ops, VP of Sales/Board Member

● Corresponded with property manager on facility needs

● Managed PERM & Green Card process for employees

● Implemented and managed employee benefit programs

● Heavily supported Employee File & SOC 2 Audit

T3 Advisors, Palo Alto/San Francisco January - July 2016 Short Term Assignment Executive Assistant to General Partner, David Bergeron & Office Manager for Palo Alto & SF

● Provided Executive Administrative support to Executive General Partner

● Facilitated and completed projects: Palo Alto Office Punch List & Union Square Office

● Organized Palo Alto Office Launch Party

Machine Zone, Palo Alto September 2015 - January 2016 Short Term Assignment Executive Assistant to COO, Kristen Dumont

● Provided Executive Administrative support

● Second Support to CEO & Co-founder Gabe Leydon

Y Combinator, Mountain View, CA August 2014 - September 2015 Followed CEO Sam Altman

Executive Assistant to Sam Altman, President of Y Combinator & Hyrdazine LLC

● Executive Assistant to Sam Altman from September 2012 to September 2015

● Calculated, drafted and managed all capital calls for Sam Altman’s private investments

● Maintained & managed calendars for President and several YC Partners

Green Dot Corporation (Loopt), CA September 2012 – August 2014 Office Manager & Executive Assistant to Executive Vice President of Mobile Products and Strategy for Green Dot & Board, Sam Altman

● Provided Executive Administrative support to Sam Altman, CEO & Founder and Alok Deshpande, Co-Founder

● Second support to Chris Clark, COO

Apple, Inc., Cupertino, CA June 2011 – August 2012

Sr. Administrative Assistant for VP & EDU Sales & Engineering Directors

The Linux Foundation, San Francisco, CA 2010 - 2011

Office Manager/Executive Assistant to CEO, Jim Zemlin & CRO, Mike Wooster

Microsoft, Mountain View, CA 1997-2010

Sr. Administrative Assistant for Director of Xbox, Ultimate TV & Mac iE & Sr. Engineering Directors Unix Help Desk / Internal Customer Support for Microsoft Silicon Valley Campus

Education

Foothill College, Los Altos Hills, California

De Anza College, Cupertino, California

Relevant coursework: accounting

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