Accounts Payable Accountant
Resume:
AMY TALLEY MCGUIRE
Thomasville, NC 27360 ***********@*******.***
SUMMARY
Highly motivated goal oriented professional with the ability to work independently. Thrives on opportunities to assume responsibility and has a special talent for organization.
PROFESSIONAL EXPERIENCE
HAECO CABIN SOLUTIONS
Accounting Analyst 05/19 – 08/20
Analyzed expense reports for correct general ledger codes and required approvals
Prepared weekly check runs
Uploaded invoices received by USPS and email into a paperless tracking system
Keyed invoices using the 3-way match system known as Docuphase and Epicore 10
Transferred freight invoices from vendor websites into the payables system
Coordinated with various departments to facilitate the month end close process
XTREME FABRICATION, LTD.
Office and Accounting Manager 08/18 – 05/19
Check emails daily
Responsible for keying in any Accounts Payable, Cash Receipts, and Customer Orders
Processed Payroll on a bi-weekly basis for the sourced company
Entered 401k information per the payroll printouts on every payroll date
Print Accounts Payable checks every Monday that are due that week and get them ready for mailing
Balanced bank through Accounts Payable (Bank Reconciliation) and BB&T website to stay on top of cash
Ensured that all Utilities, Rent, Insurance, and Credit Card were paid on time.
Responsible for Month End Miscellaneous and Payroll Entries in the computer System
Entered Scrap information from the floor to report to one of the suppliers in order to get credit
Performed Month End functions such as run the Trial Balance and compare the Accounts Payable numbers and the Accounts Receivable numbers to ensure they balance.
Close the month by following the Closing Procedure document found in each month end file
CV PRODUCTS CONSOLIDATED, LLC
AMC Office Coordinator (07/16 – 08/18)
Setup new Customers and Vendors in E2, Navision, and CSI
Placed Customer Pos into Sales Orders in E2 and CSI
Shipped Customer Orders in E2 and CSI after completion
Created necessary paperwork for proof of delivery
Perform the invoicing function in Navision for internal and external customers
Create Pos for product needed in E2 and CSI (Purchasing)
Receive in parts ordered for use in E2 and CSI (Receiving)
Performs the documenting of processes
Answers incoming customer calls and acts as a liaison between customers, salespeople, and operators
Contact customers for clarification of service or missing information and when parts are ready
Coordinate shipping on orders that are not picked up
Prepare UPS shipping documents
Scheduling of runs according to priority and/or service
Manages office equipment and relays to IT issues/needs
Staff Accountant (06/15 – 07/16)
Temporary A/P Clerk (01/15 – 06/15)
THE EDUCATION CENTER
Temporary Accountant 03/14 – 11/14
Responsible for updating the Bankers Trust Magazine Deposit and Chase Paymentech Bank Card Fee spreadsheets on a daily basis
Responsible for updating the cash disbursement spreadsheet and coding each attached backup page from Accounts Payable
Prepared entries for the month end closing process and entered them into JD Edwards
Responsible for printing variance reports from managers and assist in roundtable meeting
Prepared monthly sales tax spreadsheets and online payments
Responsible for printing the Financial Statements once complete
Prepared month end reconciliations for several balance sheet accounts
OLYMPIC PRODUCTS, LLC., GREENSBORO, NC 2011 – 2014
Accountant
Responsible for cash management including monitoring daily cash activity and cash balances and forecasting future cash balances
Performed Accounts Payable functions and created payment batches for all payables twice a week
Performed monthly balance sheet and bank reconciliations
Performed month end functions including journal entries and reporting
Keyed in freight bills and kept up a spreadsheet in order to ensure proper accruing at month end
Prepared monthly related party transactions and co-ordinate the balancing of the resulting balances with all related parties
Responsible for capital expenditure tracking and reporting
Worked directly with external auditors
BECO INC, HIGH POINT, NC 2008 - 2009
Staff Accountant
Set up new jobs in the system, including general information and budget
Set up the job folders for the Project Managers
Performed billing functions of the different jobs as they came due, ensuring all necessary forms were filled out
Applied daily cash as it came in and deposited it in the bank.
Worked with payroll to complete the weekly forecast for field employees
Created and maintained reporting for GPS tracking on field employees, which was compared, to weekly payroll
Performed the monthly bank reconciliation for two accounts
Reconciled Accounts Receivable and Retainage Receivable on a monthly basis
Reconciled Employee Receivable on a monthly basis
Answered incoming lines and routed them to the correct department
GILBARCO VEEDER-ROOT, GREENSBORO, NC
General Accountant 2006 - 2008
Completed month end Intra-company process
Entered month FLASH forecast into Hyperion as well as the weekly FLASH
Released Wires from BOA/’Mellon Bank on a daily/weekly basis
Charged customer credit cards and ensured that Cash Applications had the proper paperwork in order to apply the monies received
Updated the Web-based Customer Credit Card Database
Maintained documentation for any Vendor Changes and New Vendors for SOX purposes
Maintained documentation of expenses for Relocating employees
Assigned CAR numbers, gathered documentation for current CAR ‘s and capitalized Fixed Assets on a quarterly basis utilizing the BNA system
Assisted Corporate administrator as a backup for the JPMorgan credit card research
UNILIN FLOORING, NC, LLC, THOMASVILLE, NC 2005 – 2006
Staff Accountant
Managed cost and reconciliation of $70M capital project.
Uploaded fixed assets to new SAP system and reconciliation including:
Tracking cost on building and machinery
Sales tax on assets
Setting up of depreciation schedules
Working with project managers on contracts and balances to insure proper cost coding
Coordinating sales tax audit to outside firm to insure accurate calculation and tax payment
Allocating working capital interest to assets
Balance sheet reconciliation and analysis
Reconciled spare parts inventory and posted consumption
Prepared financial statements for manufacturing division of Unilin US
Set up schedules for monthly recurring entries and prepaid expenses
Assisted accounts payable in account coding
LEGGETT & PLATT, INC., HIGH POINT, NC 2001 – 2005
Plant Accountant
Performed general accounting functions including general ledger analysis and journal entries.
Processed costing functions including bill of material and routing file changes
Entered pricing from vendors insuring accurate costing
Conducted Continuous Improvement Projects
Led quarterly physical inventories and reported results to corporate
Performed duties of System Coordinator and IT contact
HIGH POINT FURNITURE INDUSTRIES, INC., HIGH POINT, NC
Junior Accountant (1998 – 2000)
Organized and documented payroll and accounts payable associated with an outside warehouse
Completed daily online case management with bank and factor agency
Implemented petty cash procedures and schedules for two plants and office for authorization, fund dispensing and reconciliation of each account including authorization tickets, receipts, and control sheets
Reconciled and performed detailed analysis of general ledger accounts
Inventoried fixed assets and calculated proper depreciation expense
Streamlined accounts payable procedures
Organized and tested physical inventory counts
Organized and efficiently managed Accounts Payable Department ensuring on-time payments.
Receptionist/Accounts Payable Clerk (1995 – 1998)
EDUCATION & TRAINING
High Point University, High Point, NC
B. S., Accounting
LP9000 Certified Internal Auditor
SAP training in FI module
COMPUTER SKILLS
Was a member of the CSI implementation Team at CV Products Consolidated
Implementation of AS400 Software conversion:
Set up rules for AR, AP, GL, Financial Analysis, and Report modules
Formatted all financial statements and sub-ledgers
Transferred all financial data from previous software
SOFTWARE PROFICIENCY
MS Word, Excel and Outlook
E2
CSI
SAP FI Module
Mainframe Mapics XA
Docuphase
Epicore 10
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