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Purchase Officer/ Manager

OBJECTIVE

Seeking for a dynamic and challenging position in a Techno-Commercial capacity with an organization that values growth and career advancement.

PROFESSIONAL SNAPSHOTS

Procurement, 17+ year’s expertise in:

Purchasing and Inventory management, Vendor Development Strategic Planning, Logistic & Custom, Market Analysis, Material Procurement, Store Management. Looking for a position in a traditional purchasing environment where I could focus on total cost of ownership and managements an eye towards optimizing the cost and quality of services level. A strong analytical and problem-solving skill set with excellent, verbal and written communication.

EXPERIENCE

TECHNIP ENGENHARIA, LDA, LUANDA – ANGOLA

Buyer & Expediter

Nov’15 – Mar ’2022

Responsible for project procurement activities reporting directly to Regional Procurement & Contract Manager.

Analysed Material requisitions to ensure clarity and completeness in description of materials and equipment, quantity and quality requirements, proper authorization, delivery requirements, and proper supporting documentation.

Maintained Field Material Requisition Summary (FMR) & Purchase Order Summary.

Managed end-to-end RFP Process - from bid scoping, bid conditioning and evaluation (technical and commercial), short listing /selection to award.

Negotiated with suppliers for the best price, delivery, terms of payment and purchase conditions, tax exemptions, and price escalation.

Coordinated with the appropriate department for Technical Approval.

Assured compliance with Technip procurement policies and procedures by evaluating and approving all Subcontracts, Purchase Orders, and Amendments.

Awarded Purchase Orders to Local / International Suppliers. In accordance with company Policies and

Procedures.

Ensured approvals in accordance with Matrix of Authority for purchase orders, subcontract agreements.

Ensured that the vendor has received P.O, with all attachments and acknowledged the P.O.

Established formal and informal communications with suppliers to enable timely, accurate and forward-looking analysis of suppliers’ progress in meeting interim delivery schedules of supplier data.

Liaised with QC/QA to ensure the scheduled inspections are performed timely and NCR’s when produced are handled efficiently to avoid any delays to the schedule handover to Shipping Coordinator, freight forwarders.

Acted as the focal point of contact for post award activities between the Vendor and the Project.

Coordinated with finance department in securing and validating the information that supports the timely processing of invoices for payment, especially partial and progress payments.

Close out purchase orders/Sub Contracts following confirmation of the successful completion of all contractual and procedural requirements.

Coordinated with QA/QC inspector for inspection of materials received at stores (like MSDS, MTC, etc.,)

Sound knowledge of INCOTERMS. And in-depth knowledge of ASME, ASTM, MSS and other standards for materials used in petrochemical industries.

Maintained up to date all monthly and weekly status Registers, Deviation, Non-conformance, certificates, deliveries.

Coordinated with finance department in securing and validating the information that supports the timely processing of invoices for payment, especially partial and progress payments.

SAUDI WITHCON COMPANY LIMITED. Al-Jubail Saudi Arabia

Senior Buyer

Mar’09 – Jul’15

Managed overall direction, coordination, and evaluation of procurement activities in day-to-day smooth operation.

Sourced potential suppliers evaluated and updated new/existing vendors into an Approved Vendor List.

Distributed material requisitions to the concern purchaser to procure goods or services in compliance with the procurement procedures.

Coordinated with Project Team and Suppliers for any technical clarification. Arranged bid clarification meetings.

Evaluated CBT/TBT bids for approval, in line with specification / and raised RFQ’s and negotiated with short listed supplier(s) to the lowest best price with timely delivery.

Established on-site materials receivable and distribution warehouse and ensuring all required documentation is maintained.

Ensured that all purchase operations were performed in accordance with company policies and procedures.

Coordinated with Project Team for any urgent Purchases, (Petty Cash).

Negotiated and closed all final accounts. Related to Purchase Orders.

Attending project review meetings with the Client.

Overseeing all coordination in areas such as buying, negotiating, expediting, commissioning and logistics to ensure the smooth execution of the project.

Resolved problems related to material development and/or placement of orders; assisting in the resolution of material claim for any return or replacement of defective materials.

Monitored vendors, performances, and takes appropriate corrective action if found deficient

Attended Weekly Project Material Review meeting with Procurement Staff.

Served as the focal point of contact for issues around PO’s, facilitation the payments and adjustments, resolved PO issues, reconciling quantities.

Assisted with follow up overdue accounts for payments.

Coordinate with all relevant departments in the office as well as externally with suppliers.

SAUDI SERVICES OPERATING COMPANY., Yanbu, Saudi Arabia

Buyer

Sept’ 99 - May’ 04

Responsible for procurement of specific grade of materials according to schedules of material requisitions.

Processed Material Requisitions (MR’s), Floated inquiries (RFQ), invite quotations. And maintained purchasing logs.

Negotiated with suppliers for the best price, delivery, terms of payment and purchase conditions.

Awarded purchase order to Local supplier, monitored the purchase orders deliveries.

Ensured that all purchase operations were performed in accordance with company policies and procedures. Follow-up on deliver schedules, payment delays, and invoice queries.

Liaised with finance Department for payment delays, and invoice queries.

EDUCATION

1996, Bachelor of Science, Al Ameen College – Bangalore

1995, Diploma in Sales & Marketing Management, UK

1997, Diploma in Computer Applications (Windows OS, MS-Office, ERP, SAP, Accounting & Finance Modules)

COMPUTER PROFICIENCY

Windows Operating System :

Windows 95, Windows 98, Windows 2000, Windows 2007, Windows Me/NT4, Windows XP/SP2

Microsoft Office, Operating System :

MS-Office 98, MS-Office 2000, MS-Office 2002, MS-Office 2003.

Microsoft Office Programs :

MS - Excel, MS – Word, MS – PowerPoint, MS – Outlook.

Software, Operating Systems :

SAGE/eAFP, JD Edwards XP, Tally 7.2 (Procurement / Inventory Management)

PERSONAL DOSSIER

Born on 18th Sept’ 1975, Married (3 Dependents), Speak ENGLISH, HINDI, KANNADA, TAMIL & TELUGU.

Afsar Shaikh

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