Operations Officer Manager
Resume:
CURRICULUM VITAE
Peter Kagarura Ntimba
Email: *******@*****.***
Tel. +256-********* OR +256-*********
Professional Note
Strong Procurement and Logistics background, including strength in process analysis, risk management, developing strategic solutions, managing tactical executions while reducing costs and optimizing value for money for more than 6 years in DANIDA, DFID, other UN donor funded organizations and private companies. Wide experience in operations of the wider supply chain functions including scheduling/planning, procurement, warehousing/storage, distribution, transport, Security and asset management practices. Key Skills & Competencies
• An organization oriented professional with six years’ experience in Procurement Management
• Enterprise Risk Management
• Proficient in handling contract administration and management
• Supportive in planning, preparing and executing procurement contracts
• Has strong management and leadership skills
• Great team player with strong interpersonal skills
• Proficient in giving valuable decision and taking feedback from the colleagues
• Expert in staff coaching and mentorship
Education
Institution Award Year
Cavendish University Uganda Bachelor of Business Administration in Procurement & Logistics 2012 – 2014 Nakawa Vocational Training Institute UG Craft G1 Certificate in Motor Vehicle Mechanics 2002 – 2004 The Nile College A-level (U.A.C.E) 1999 – 2000
Ntare School O-level (U.C.E) 1994 – 1997
Other Professional Trainings Attended
Basic Supervisory Skills Training-Danish Refugee Council- 8th February-12th February 2014 DRC online procurement guidelines-Danish Refugee Council-2014 Supply Chain Management-Danish Refugee Council- 5th June 2013 Organization Leadership skills training-Danish Refugee Council-2012 Page 2 of 5
Work Experience
From2nd March 2015 – Ongoing
Position: Purchasing & Operations Manager
Organization: Crelliable Uganda Limited (Third party Logistics) Roles, Responsibilities and Achievements on behalf of our clients;
Assessing and validating all assigned procurement and disposal requisitions for completeness, appropriateness and compliance with the PPDA and the client’s procurement procedures.
Prepare and submit appropriate solicitation documents to contracts committee for approval
Prepare and monitor service contracts.
Conduct bidding processes for fair competition, transparency, non-discrimination and promotion of value for money in compliance with client’s procurement guidelines.
Arrange and provide necessary support to the client’s contracts committee in conducting bid evaluation processes and provide accurate reports using the client’s applicable templates for approval within the approved time frame.
Monitor contract administration and management, solicit reports on any variations on the contract and provide feedback to the suppliers/service provider.
Initiate and coordinate contract processing procedure to ensure compliance with the award decision of contracts committee and terms and conditions of tender.
Support to process required visas and work permits for our client’s expatriate employees. From4th June 2013 – 15th February 2015
Position: Senior Logistics Officer
Organization: Danish Refugee Council; Country Office Roles, Responsibilities and Achievements
Conducting daily supervision of country logistics and procurement procedures inclusive of related information management and maintenance, requests for quotations, quality control and ensuring the set procedures were followed.
Delivered training to the Uganda People’s Defence Forces (UPDF) troops joining the AMISOM forces in Somalia on how to coordinate and deal with Humanitarian workers in war torn areas.
Conducting daily supervision of the country logistics personnel, and ensuring logistics team’s close cooperation with the departments for admin/finances, human resources and programs.
Ensuring efficient inventory management system and ensuring that all procured items are accounted for and quality/quantity controlled in stock reports and asset inventory reports are kept up to date.
Effected timely management and updating of all logistics reports and information as required by the organisation.
Ensured that all service contracts are standardized in coordination with the finance department
Ensured continuous organization of vehicle and equipment, maintenance/repair schedule and ensuring value-for-money services to the vehicle fleet/equipment.
Ensured continuous monitoring and keeping records of vehicle fleet/motorcycles/generators fuel consumption.
Oversee conduct of the logistics department in effective supervision of the drivers and other personnel Page 3 of 5
From 5th January 2012 - 31st May 2013
Position: Logistics Officer
Organization: Danish Refugee Council-Country Office Roles, Responsibilities and Achievements
Logistical management of office premises. Overseeing the furnishing of offices in the operational areas.
Supervising maintenance and repairs of the office premises and furniture.
Identifying and replenishing needs in stationery and office supplies.
Developing a data base of local suppliers detailing criteria of quality, price, service and ethics through undertaking a market survey/study and soliciting for quotations.
Following up of procurement procedures, conforming to procurement guidelines through active monitoring of the purchasing process until delivery of goods and the official hand over to the right department.
Develop a procurement plan for every quarter.
Management of the vehicle pool and transportation by organizing the allocation of available vehicles on a daily basis.
Ensuring the maintenance/ repairs of the vehicles and calculating the monthly cost of each vehicle’s fuel consumption, repairs and maintenance costs.
Managing the stores through ensuring that procured stocks are received, registered and dispatched in an efficient and accountable manner. Ensuring that the filling system to record and archive all stock movements is vigorously maintained
Conducting physical stock checks periodically and investigating discrepancies.
Prepared and monitored service contracts, internet usage, anti-virus, airtime loading for staff
Supported in reconciliation and amortization of fuel on a quarterly basis
Verified supplies that were procured before payment and dispatch to other field locations
Reviewed order requests and purchase orders before any procurement or activity was initiated From 5th January 2009 – 31st December 2011
Position: Logistician
Organization: Danish Demining Group-Country Office Roles, Responsibilities and Achievements
Managing the purchasing and procurement systems in accordance with DDG procedures through ensuring that materials purchased are of appropriate quality, price and achieving value for money. Ensuring proper tracking of all DDG supplies and material assets
Maintaining office inventory and asset registers on monthly basis and ensuring proper asset and stock management particularly in compliance with grant close outs through spot checks, review of monthly reports, etc.
Ensuring that the field coordinators and head office are kept updated on regular basis regarding logistics through bi weekly situation reports and regular phone and e mail.
Analysing quotations from vendors, preparing a bid analysis and raising purchase orders/contracts as per the policy.
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Overseeing management and maintenance of vehicle fleet in the field through ensuring regular and proper service of vehicles and motorcycles at the various operation locations.
Ensuring that the fuel records are a true reflection of the fuel consumed by the vehicles, generators and motorcycles.
Providing feedback through regular performance evaluation and review of staff under my supervision.
Identifying staffing issue within logistics and ensure training and capacity building for logistics team
Liaising with the Office of the Prime Minister, Uganda Police Force and the Uganda people’s Defence Forces on immigration matters of the expatriate staff of the Organisation.
Working hand in hand with the Human Resource Officer to ensure that all international staff had the correct immigration status and documentation.
From 3rd January 2006 - 30th November 2008
Position: Transport & Operations Officer
Organization: Greenwich Transporters Uganda Limited Roles, Responsibilities and Achievements
Maintaining an up to date registry of all trucks and trailers owned by the company or sub hired by the company.
Planning and preparing all routings with detailed mapping for vehicles going on transit within or beyond the borders.
Ensuring proper storage and timely dispatch of transit items to the specific destinations and provide all stakeholders involved with proper documentation.
Ensuring that all Greenwich transporters vehicles, equipment & facilities are in good working conditions all the time.
Maintaining accurate and an up to date staff (driver and turn man) data base.
Generating and sharing way bills for transport and delivery of items. References
Jane Kony
Team Leader
Protection, Transition and Reintegration (PTR)
Bentiu Field Office,
United Nations Mission in South Sudan (UNMISS)
Tel: +211-***-***-*** (Internal) +211-***-***-*** (External), Extension 4724, Tetra: 11019529
Email: ****.****@*****.***
Jerry Bigena
Advisor, HR and Compensation,
International Medical Corps
Tel: +256-***-***-***
Email: *******@*************************.***
Skype: bigena2
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Patricia Oboliale
Senior Associate Finance & Administration
Green Growth Planning & Implementation
Ministry of Water and Environment
Tel: +256-***-***-***
Email: ********.********@****.***
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