Executive Assistant

ENID AGOSTO

Phone: 973-***-****

Email: *******@*****.***

SUMMARY OF QUALIFICATIONS

Highly skilled and dependable professional with 20+ years of experience in all aspects of administrative and business support providing comprehensive assistance to Senior Executives with spearheading business operations. Accomplished in customer and employee relations with strengths in reporting records management, documentation and presentations with the highest degree of integrity and confidentiality. Excellent at working independently and collaboratively among a team while prioritizing, completing multiple tasks, and delivering the follow through necessary to achieve project goals.

KEY SKILLS

C-Suite Support HR Support - Recruiting, Greenhouse

Executive Communications Expense Reports - Concur, Workday

Strategic Planning, Analysis Organization, Attention to Detail

Calendar Management MS Office, Excel, PPT, Asana

Event Planning, Travel Bilingual: English and Spanish

PROFESSIONAL HISTORY

Linksys, Irvine, CA (Remote) 2021-2022

Executive Administrative Assistant

Delivered support to CFO, CBO, and CAO with additional support to Sales Operations Team.

Coordinated domestic and international travel arrangements including flights, hotels and car transportation

Maintained Executive calendars, organized and facilitated all meetings and daily activities

Worked with the international team (APEA, EMEA, LATAM)

Shadow in-boxing – Managed Executive email correspondence including reviewing, drafting and sending communication on behalf of CBO

Prioritized emails according to urgency - Ensured they were kept abreast of time-sensitive and priority issues to ensure timely and appropriate follow-up

Took minutes during meetings and followed up on action items

Managed, input and submitted T&E expenses

Reviewed and approved T&E expenses for employees confirming alignment with company policy

Created organizational charts using Visio/Lucid Art

RAB LIGHTING, INC., Northvale, NJ 2018-2021

Executive Administrative Assistant

Delivered support to CFO, CHRO and CSCO with additional support to Senior Executives

Coordinated travel support for flights, hotels and transportation accompanied by detailed itineraries

Maintained Executive calendars, scheduled meetings, conferences and confirmed meetings with staff members, customers and suppliers

Anticipated, organized and executed weekly, monthly and quarterly meetings. This included preparing meeting agenda and distribution, supplies, taking meeting minutes, reserving and setting up conference rooms and equipment, and ordering food if needed

Consolidated all presentations (Global operations, Board material, All Hands meetings)

Supported CFO and Controller in maintaining Concur environment

Managed, input and submitted T&E expenses for Executive team

Reviewed and audited T&E expenses for all employees and confirmed alignment with company policy

Generated monthly T&E reports

Trained new employees on Concur usage

Assisted AP with P-card transactions into PNC account

Supported Recruiting by contacting candidates to confirm availability

Coordinated interviews and forwarded full agenda to candidates and internal team

Arranged travel for candidates if necessary - flights, hotel and car service

ABCO HVACR Supply + Solutions, Long Island City, NY 2008-2018

Executive Assistant to CEO, 2015 - 2018

Delivered support to CEO with additional support to COO and Senior Executives, acting as

liaison with other departments while providing backup support to account executives

Maintained executive calendars, scheduled meetings, conferences and special events, confirmed meetings with staff members and customers

Ran sales analysis for all branches, sales account managers, vendors and products

Processed and followed up on labor claims, price support and rebates

Oversaw executive files and documents, reporting and completing data entry

Managed travel arrangements, including transportation, flights and hotels

Scheduled breakfast, lunch, and dinner reservations, confirm reservations with customers and restaurants

Distributed sports tickets to customers and maintained spreadsheet

Trained Administrative Assistants

Led inventory control efforts, ordered office supplies as needed

Monitored filing system, database, and spreadsheets

Executive Assistant to COO and EVP of Sales, 2008-2015

Delivered support to COO and Executive VP of Sales with additional support to Senior Executives, acting as liaison with other departments while providing backup support to account executives and product managers

Managed office operations and administrative functions while screening, prioritizing and responding to high volume telephone calls, emails and correspondence

Ran sales analysis for all branches, sales account managers, vendors and products

Submitted, tracked and processed orders, coordinated delivery with customers and DC/vendor

Entered, tracked and followed up on all quotes and awarded jobs while communicating with customers on submittals, products and services, and manufacturer warranties

Processed and followed up on labor claims, price support and rebates

Managed travel arrangements, including transportation, flights and hotels

Created and implemented mail merges with both hard copies and emails while managing documentation of all records for staff

Prepared and submitted expense reports

Monitored filing system, database, and spreadsheets

DFB SALES, INC., Long Island City, NY 1999-2008

Executive Assistant 2000-2008

Provided support to Senior Executives, while acting as liaison to other departments

Assisted in preparation of presentations and correspondence, including proofreading, formatting, etc.

Maintained executive calendars, scheduled meetings, conferences and special events

Planned and organized Sales Executives’ calendars, coordinated meetings, and arranged travel and itineraries

Quoted all new possible contracts/jobs and scheduled installation of window treatments

Interacted with clients regarding our product, sent customer submittals

Administrative/Sales Assistant, 1999-2000

Managed office operations and administrative functions. Screened, prioritized, and responded to a high volume of telephone calls, e-mails, and correspondence

Assisted Account Executives with PowerPoint presentations, contracts, promotional materials, client correspondence, and other sales related material

Created and implemented mail merges both traditional mail and e-mail mailings

Maintained attendance records for staff and enter labor hours into database

Ordered and tracked office supplies

Created and maintained filing system and database, maintained spreadsheets in Excel

Monitored and assessed effectiveness of business development programs through research and competitive information regarding industry trends

EDUCATION

St. John’s University, Jamaica, NY

LaGuardia Community College, Long Island City, NY

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