Office Assistant Secretary

No.M** TNHB Flats

II Floor, **th Cross Street

*th Avenue, Indira Nagar, Adyar

Chennai 600 020

Tel. : +91 – 44 – 24423252

Mobile: +91(0) 944**-*****

E-mail: *************.*@*****.***

G. Ganesan

Objective Execute jobs successfully with perfection and serve my best for the organization I work for by continuous updation of knowledge & skills Education

B. Sc (Maths) – University of Madras, India (3 yrs degree course; 66%, I Class)

MBA in Human Resource Management –Indira Gandhi National Open University (IGNOU), Delhi (3 yrs degree, Grade – 3.47/ 5)

English Shorthand - Higher Grade (120 Words per minute)

English & Tamil Typewriting – Higher Grade (45 Words per minute) Functional Role

Material procurement - Cement (Pan-India), Civil & Electrical maintenance spares, IT hardware spares, Office Stationery

Vendor development

Disposal of MS scrap through e-auction

Material codification

Providing Secretarial & Administrative assistance involving handling of confidential correspondence, preparing Presentations and Reports, domestic & international travel arrangements.

Functional Skills

Ability to execute work neatly and report results accurately

Ability to understand and produce technical content in plain English

Sharp attention to detail the proceedings of the meeting in the Minutes.

Own the daily targets against internal and external dependencies.

Flexibility and Interest to do repetitive tasks with accuracy

Possess a sense of ownership and drive to meet the targets.

High level of synergy to collaborate with internal teams.

Demonstrated ability to work cross-functionally

Willingness to accept the challenge of daily deadlines

Strong organisational skills and very detail-oriented Soft Skills

Team player, Fast learner, Multicultural adaptability, Analytical ability and good communication & writing skills in English

IT Skills: Computer savvy, MS Applications – Word, Excel, Access, PowerPoint; Career Summary

Job Profile: Personal Secretary, Period: Feb 2000 to Oct 2009 Facilitating smooth operations in the Office of Head – Construction Skills Training

(General Manager Cadre) by providing comprehensive secretarial and administrative support.

Current Job Profile : Procurement & Material codification, Period : Oct 2009 onwards

Co-ordination for cement procurement for projects across India which involves price finalization and approvals.

Initiation of MoU with cement manufacturers based on previous year’s off-take.

Finalizing project specific long term pricing for cement.

Addressing all issues of cement manufacturers with respect to payment.

Crisis management with respect to cement supplies to our project sites.

Reconciliation and realization of Turnover Discount Credit Notes.

Providing pre-bid support to Contacts departments.

Preparation of Cement MIS reports.

Material procurement related to our Head Quarters campus – Administration, Civil & Electrical maintenance departments, IT Hardware spares.

Disposal of Steel, Zinc & Auminium Scrap from factories at Puduchery, Kanchipuram and Pithampur through e-auction.

Material Codification

Nov’96 – June ’97 - As Office Assistant with M/s. Desikan & Co., Chennai July ’97 – Dec ’97

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As Stenographer with M/s. Stedman Pharmaceuticals (P) Ltd., Chennai

Dec’97 – Jan’00

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As Secretary to General Manager (Operations) with M/s.Southern Industrial Corporation, A Division of South India Corporation

(Agencies) Ltd.

Feb 2000 onwards

-

M/s. L&T Construction, Head Quarters, Chennai

Profile in L&T – Major Highlights

Played a supportive role in the establishment of Construction Skills Training Institutes in Bangalore, Hyderabad, Ahmedabad, Delhi & Kolkata; MoUs with Ministry of Rural Development (MoRD) and NGOs for rural youth training.

Disposed Steel, Aluminium and Zinc Scrap materials from TLT and formwork factories. Generated minimum Rs.36 Crores annually through scrap disposal

Was instrumental in initiating Receivable Purchase Agreements with 12 Cement Manufacturers Pan-India with an option of adjusting the entire Bank Interest with Turnover Discount.

Played an active role in removing penalty clause in the MoU with M/s.Ultratech Cement towards delayed payment resulting a saving of Rs.4 to Rs.5 Crores every year.

Facilitated smooth supplies of cement to North & East Zone sites during January to March wherein movement of Railway Rakes get restricted due to fog and cement supplies had been affected

Realized GST Input Credit of Rs.1.80 Crores through GST input details of Ship Liners & Freight Forwarders.

Reconciled M/s. BPCL transactions and identified transactions which are pending for realizing discount, value Rs.47 lakhs

Material Code Taxonomy for P&M Spares; Standardization of Indirect Cost codes

Established governance in the purchase Pattern of high value materials which are non- billable, repetitive nature of usage, and possibility of stock transfer. In this process approx. Rs.30 Crores worth of 5000 MT Steel fabricated items are allotted under Amortized Material category for easy tracking and the same is being used for Heavy Civil Infrastructure Projects.

Personal

Information

Father’s Name R.S Gomathinayagam (late )

Date of Birth 18.10. 1975

Language Known English, Tamil, Hindi

(G Ganesan)

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