Secretary General Manager

Appendix (I)

Curriculum Vitae

DORITA CODRINGTON

Email: ****************@*****.*** #12 Lecture Lane, Belmopan Phone: 501-***-****

OBJECTIVES

To obtain a leading role at a world class organization that will offer an immediate challenge, career opportunity and advancement. I will ensure that the highest standards of corporate governance are promoted and maintained so that the business of the organization continues to operate efficiently and in accordance with statutory and legal provisions and in the best interest of its shareholders, customers, financiers and employees. I am a dedicated team player who will strive to maintain a progressive and professional environment. I have the requisite blend of critical tools such as superior organizational skills, critical thinking skills and I am a problem-solver. I am innovative, resourceful, and a great communicator that can be trusted to perform at a very high level.

PROFESSIONAL SUMMARY

I have over twelve years of notable experience as a Senior Executive Assistant in rendering executive and administrative support to top-notch senior executives at reputable financial institutions (Development Finance Corporation and Central Bank of Belize). Additionally, I am process and result oriented with six years’ experience working with the Board of Directors at the Development Finance Corporation offering effective and efficient corporate secretarial assistance to the Board of Directors, Board Sub-Committees, Management Committees, and Executive Management. I am a dedicated hard working individual who particularly welcome difficult challenges where I am able to excel and perform well above expectations. I am a leader who can lead from any position.

Functional Skill Set

Mature with executive presence

Immense knowledge in terms of the business regulatory environment, and corporate governance procedures

Immense knowledge of corporate office practices and teamwork principles

Familiarity with business systems

Familiar with handling highly confidential and sensitive material

Ability to liaise with Board Directors, Management, stakeholders and employees in a collaborative manner

Knowledgeable of the laws governing business organizations in Belize

Valuable relationships with colleagues in the financial/banking and business sectors

Have fundamental knowledge of business management at the executive level

Have consistently demonstrated integrity and have always acted in good faith

Knowledgeable of Consultancy procurement procedures and processes

Strong organizational and time management skills.

EXPEREINCE SNOPSHOT

DeSalvo & Associates (Saba Energy 1Holdings Limited)

Office Manager/Consultant (June 2019 to February 2020)

Organize and manage the office of the Company.

Provide secretarial and logistical assistance.

Provide a broad variety of administrative tasks.

Set up records management policies and procedures in accordance with best practices relevant to the Company’s business environment.

Execute front office functions for the Managing Director in a courteous and professional manner.

Investigate and advise on operational and administrative issues requiring the attention of the Managing Director

Ensure that the Managing Director is on top of developments and potential problems requiring his attention.

Promote a professional image and goodwill of the Company.

Build value for the company by providing world-class support to the Managing Director in such a manner that he is able to effectively perform his duties as a Lead Executive.

Promote customer confidence and protect the Company through discretion.

Development Finance Corporations

Executive Assistant to the General Manager

Key Responsibilities (June 2012 to May 2019)

Preparing Minutes of Executive Management Committee and constantly following up with Executive Management Team on decided action points for further discussion at the next scheduled meeting.

Preparing Minutes of Management Meeting and relating directives.

Preparing Minutes of Board of Management Meeting (Board Sub-Committee) and preparing and circulating directives

Preparing Minutes of the Board Legal Advisory Committee when required and circulating directives.

Prepare Draft for Matters Arising from Board Meetings for vetting by General Manager

Coordinating with departmental heads within the organization

Scheduling and organizing relating internal and external meetings on behalf of the General Manager and Executive Management

Organizing agenda & calendar for each meeting by prioritizing all proposed activities to assure all issues are addressed

Arranging periodic meetings of top management at regular interval for stable functioning of the office of the General Manager

Coordinating domestic and international travel for the General Manager, Members of Executive Management and Board Directors and occasionally other key members in the Management team.

Raise alert for pending response and action for General Manager, Executive Management and Management and other personnel when necessary

Communicating and coordinating with business and department heads for sharing/receiving business updates/information on a daily basis

Smooth and efficient management of all communication meant for the General Manager

Independent correspondence by responding in a professional way and on time to internal and external stakeholders on behalf of the General Manager

Co-ordinate Executive Management branch visits

Ensure all expenses within the General Manager’s Office are maintained and sent to the concerned department post-approval. Manage the General Manager’s Departmental Administration Expense Account and provide monthly reports to the General Manager; assuring all claims follow within the organization policies duly approved by the General Manager.

Process supplies requisition for the General Manager’s Office and the Corporate Secretary

Organizing and managing the control of all documentation and record retention system within the General Manager’s Office

Devising and maintaining office systems, including data management and filing

Addressing all enquiries from all clients internally and externally

Providing relevant documentation to new Members of Executive Management as part of the on boarding requirements

Receiving and maintaining confidential information and documents for the General Manager and Board of Directors.

Managing Calendar for the General Manager

Meeting and event planning

Office management

Receive clients complaints and investigate on behalf of the General Manager

Handle all domestic logistics relating to on-going Consultancies

Carry out research relating to DFCI Investment Company on behalf of the Corporate Secretary

Circulate Board Directives on behalf of the Corporate Secretary, providing copies to Departments Heads, filing Board Directives, scanning and creating electronic records of Board Directives on behalf of the Corporate Secretary

Scheduling Meetings, taking minutes at Executive Management Reviews of HR related Policies, DFC Act and Regulations and organization policy-wide reviews for approval of the Board.

Perform Corporate Secretary Duties on behalf of the Corporate Secretary when on Vacation Leave or Sick Leave

Assist in coordinating logistics for Board and Committee Meetings with the Chairman of the Board and Board Directors for Regular Board Meetings and Board Sub Committees meetings

Attend Board Meetings and prepare Board Minutes and Directives

Preparing schedule of Directors’ monthly allowances and meeting attendance fees

Updating related parties’ transactions register

Maintain records of related adopted Board Resolutions and become familiar with all bank accounts – authorized signatories and on-line users, and their levels of authority to be able to guide Management and Branches Managers when required

Prepare and complete commercial banks change of signatories’ form and gather specimen signatures for execution by Chairman/Board and Executive Managers and Corporate Secretary

Central Bank of Belize

Executive Secretary to the Governor of the Central Bank (October 2008 to June 2012)

Key Responsibilities

Manage the Office of the Governor & Supervise one Senior Secretary

Liaise with Top Senior Management of the Bank on the Governor’s behalf (Deputy Governors and Directors)

Meet and greet visitors to the Governor’s Office (inclusive of international Executives from other Central Banks, IMF Senior Officials, World Bank Senior Officials, Investors, Local and International Media, Domestic and International Banks, Prime Minister and other members of the House of Representative

Place calls to top official on the Governor’s behalf

Arrange Meetings (External & Internal)

Deal with local media calls and arrange interviews with Governor requested by the media

Participate in Project Development thru the CPT (Communication Project Team)

Edit letters and documents coming from departments within the bank for Governor’s signature.

Handle all travel arrangements for Governor and Deputy Governors for regional and international travel

Prepare Minutes of Management Meetings

Central Bank of Belize, Belize City, Belize

Secretary to Deputy Governor, Operations (July 2008 to October 2008)

Prepare minutes of CPT (Communication Projects Team)

Prepare minutes of Investment Committee Meeting

Prepare minutes of Technical Team Meeting

Prepare minutes of Banks and Financial Institutions Meeting

Prepare correspondences.

Screen telephone calls

Liaise with members of Senior Management (Directors & Deputy Directors)

CPT Liaison for the development of the Bank’s telephone etiquette guide

Development Finance Corporation, Belmopan, Belize

Secretary to the Manager, Credit & Projects (2005-2007)

Prepared minutes of Board/Management Credit Committee

Prepared list of loans for consideration by the BMCC

Prepared BMCC Directives

Compile data on a monthly basis for use by Manager, Credit & Project for loan activity report presented at monthly Board meetings

Co-ordinate schedule of meetings for Manager, Credit and Projects

Re-organized filing system

Write business letters

Screen phone calls

Handle internal mails (between the branches)

Liaise with Managers of other Departments in terms of information gathering for Manager, Credit and Projects

Occasionally deal with international customers (e.g. Caribbean Development Bank and International Monetary Fund officials during visits to DFC)

Prepared departmental hurricane preparedness plan for Manager, Credit and Projects Department on a yearly basis

Meet and greet clients

Assist with special projects

Additional Duties

Substitute Corporate Secretary (Secretary to Executive Chairman)

Type/write business letters

Co-ordinate schedule of business meetings for the Executive Chairman

Meet and greet clients

Take Minutes of Management Meetings

Contact Board Members relating to scheduled Board Meeting

Liaise with top Managers of other organizations as well as Ministers of Government on behalf of the Executive Chairman

Prepare Board Directives

Take and place calls

Development Finance Corporation, Belmopan, Belize

Senior Clerk/Officer Administrator Management Information Systems Department/Manager, Finance & Internal Services (1995-2004)

Provide Administrative support to MIS/MFIS Manager and the MIS Department

Maintain network backup systems

Maintain filing systems

Arrange the purchase of furniture, equipment and supplies

Contribute to improved work methods and systems

Arrange staff travel when required

Maintain Computer Spare parts & Computer equipment inventory

Catalogue and maintain library and software

Prepared ad hoc reports

Assist with budget analysis

Recording Secretary for MIS Steering Committee

Maintain internal telephone expense reporting system

Assist the front desk receptionist from time to time

Development Finance Corporation, Belmopan, Belize

Clerk/Secretary Loans Administration & Quality Control Division

Development Finance Corporation, Belmopan, Belize

Secretary/Clerk to Loans Administration Supervisor

Development Finance Corporation, Belmopan, Belize

Stenographer for the Legal Department

Prepare letters etc.

Prepare legal documents (mortgages etc.)

Proficient in:

Microsoft Word

Outlook

Excel

Power Point Presentation

Working Knowledge of MS Projects

EDUCATION

Commercial Diploma (Business Studies) – Belmopan Comprehensive School 1987

Certificate in Senior Secondary Commercial Education (Business Studies) – Belize Technical College 1988

Diploma in Secretarial Studies - Belize Technical College 1990

Please note that I will be commencing my Bachelor’s Degree in Business & Enterprise (Top-up) with Edinburgh Napier University online (May 2021 – May 2022).

CERTIFICATION AND TRAINING

Learn The Game-changing Truths and Unwritten Rules You Need to Know to Maximize Your Potential (for Executive Assistants) – Webinar, August 12, 2018

Disciplinary Action: The Importance of Documenting –Training Work Shop August 9, 2018 (UWI/BCCI)

Armed Intruder Robbery Prevention Training hosted by Business Crisis Consultants Limited – August 01, 2018

Role and Responsibilities of Board Members in Business Members Organizations –International Training Centre (ILO) July 30, 2018

Women Entrepreneurship Service Workshop (Beltraide) June 26-29, 2018

Communicate with Confidence

Leadercast 2018 – Leadership Workshop – Chamberlain Consulting (Dr. Dionne Miranda) May 4, 2018

Time Management Workshop – (Beltraide) August, 2017

Executive Assistants – Webinar, June 6, 2018

Thought Patterns for High Performance (3.0) Pacific Institute (DFC) Management Workshop – July 12-13, 2018

Benchmarking Your Policy & Procedures Management Program – Navex Global (The Ethics and Compliance Experts) – May 25, 2017

Records Management Policy & Program (presented by C. Zelaya – DFC Corporate Secretary) April 5, 2016

Planning, Organizing and Report Writing – Alice Castillo & Dian Mehia) (DFC) April 21-22, 2016

Executive Minute Taking – (presented by C. Zelaya – DFC Corporate Secretary) May 29, 2014

DFC Transformational Customer Service Training (presented by Derek Aikman) June 22, 2013

References:

Mrs. Natalie Ewing-Goff

General Manager

Development Finance Corporation

City of Belmopan

Cell Phone: 501-***-****

Mr. Marlowe Neal

Chief Executive Officer

Belize Natural Energy

Spanish Lookout, Cayo District

Cell Phone: 501-***-****

Contact this candidate