Hr Assistant Executive

Nushaba Aliyeva

Date and place of birth: **.**.**79, Baku, Azerbaijan

Address: **, ***** ***., ***. **, Baku, Azerbaijan Tel: (+994 50) 235 9489,

E-mail: *********@*****.***

Marriage status: Married

Highlights

A self-motivated and organized professional with more than 17 years of experience providing thorough and skillful administrative support to department managers.

Strong background in Human Resources, People-oriented and results-driven, migration, work permits obtaining services, coordinating travel, and visa support.

Monitor budget and financial expenditures

Highly organized, analytical thinker with strong communication skills. Work Experience

Grand Technologies of Recruitment July 2021 – present Director

• Manage the staffing process, including recruiting, interviewing, hiring and onboarding

• HR Operations

• Ensure job descriptions are up to date and compliant with all local regulations

• Develop training materials and performance management programs to help ensure employees understand their job responsibilities

• Support current and future business needs through the development, engagement, motivation and preservation of human capital

• Create and keep the strategy of compensation strategy for all employees based on market research and pay surveys

• Organize and maintain personnel records

• Conduct performance and salary reviews

• Design and implement employee retention strategies

• Partner with management to ensure strategic HR goals are aligned with business initiatives

• Providing the payroll services (control information about holidays, leaves of absence, sick days, and work schedules)

• Update internal databases

• Responsible for the work permits obtaining process, working with State Migration Service

• Ensure all company HR policies are applied consistently

• Monitor HR metrics (e.g. turnover rates and cost-per-hire)

• Working on government portals: www.emas.sosial.gov.az, www.isb.az, www.stat.gov.az

“Alpina Parking Consulting LLC” Sep 2020 – July 2021 Office Manager/HR Assistant

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

Work on company websites - publishing articles and relevant photos

Translate articles into Russian and English

Assist to SMM Manager - generate, edit, publish and share daily content (original text, images, video or HTML) that builds meaningful connections and encourages community members to take action

Create editorial calendars and syndication schedules

Researching materials relevant to the ongoing agenda

Organize and schedule meetings and appointments

Partner with HR to maintain office policies as necessary

Responsible for recruiting staff for the office and providing orientation and training to new employees

Design and implement office policies and procedures

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Perform review and analysis of special projects and keep the management properly informed

Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures

Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

Participate actively in the planning and execution of company events

“Novartis Pharma Services AG” Sep 2014 – Sep 2020

Office Manager/Executive Assistant/ Project Coordinator of Oncology BU The South Caucasus countries

International Medical Events – full support of Azerbaijan and Georgia physicians to visit İnternational Congresses - travel arrangements, accommodations, visas obtaining via local travel.

Organize of corporate events, trainings, conferences in Azerbaijan as well as in Georgia, Kazakhstan;

Preparing all promotion materials for conferences, local events, including Stands and Roll-ups

Logistic experience with sell in/sales out products;

Working with distributors

Monitor all activities, budget and financial expenditures and maintain a proper record of approved budgets;

Prepare proposals for all activities;

Prepare expense reports;

Budget tracking

Processing travel expenses of employees and reimbursements

Supporting, monitoring and review of Suppliers Document Control

Prepare the contracts with Vendors and Speakers, Addendums with prolongation and including changes.

Tender organizing

Assist with day to day operations of the HR functions and duties

Candidate selection for active vacations, CV database control, maintaining contact with candidates

Properly handle complaints and grievance procedures

Coordinate communication with candidates and schedule interviews

Conduct initial orientation to newly hired employees

Source candidates and update database

Ensuring office procedures and systems operate efficiently;

Handling requests for information and data;

Research, analysis and ongoing work and communication with various suppliers of various services and solutions for administrative and office needs;

Create highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning;

Prepare internal and external agendas, appointments and meetings and write minutes from the meetings; As Project Coordinator

- Responsible for Digital Project

- Ensure key business timelines are progressed through the appropriate stages and decisions are made to support the implementation of the change in a compliant manner.

- Responsible for oversight of the day to day execution of the change management process controlling the lifecycle of all production changes to enable beneficial changes be made in a consistent, controlled manner.

- Support the Project Manager of Operations role by working closely to provide detailed Process Change updates so that both tracking & reporting systems as well as key project plans are current and up to date.

- Broad understanding of the organizational goals beyond one particular product and program.

- Timely, clear, detailed, and accurate management, communication and reporting of change control progress ensure the required regulatory, quality, & Safety processes are considered during all phases of change controls

Azerbaijan Senaye Sigorta June 2014-Sep 2014

Medical insurer

Maternity Leave Aug 2011 – June 2014

Pasha Insurance May 2011-July 2011

Administrative & Purchasing Specialist

“Deloitte & Touche” Audit Company May 2007 – April 2011 Administrative Assistant

Responsible for all travel arrangements for personnel and visitors which includes tickets purchasing, ordering the travel insurance, accommodations – hotel bookings in Baku and foreign countries;

Responsible for visas obtaining – prepare the invitation letters, assist to employees to complete the Application Forms;

Issue of business trip and memorandum forms;

Prepare of official letters and documents;

Assist to foreign employees to obtain the work permit – prepare all documents, provide all necessary documents with the notary confirmation;

Ensuring office procedures and systems operate efficiently;

Handling requests for information and data;

Collect monthly taxi and corporate phone use reports and pass to Finance Department, processing invoices;

Manage inventory;

Control the stock of stationary and ordering new supplies;

Research, analysis and ongoing work and communication with various suppliers of various services and solutions for administrative and office needs;

Prepare tender documentation, perform tender administration process and review tender requirements with management

Create highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning;

Ensure all equipment is in working order and report any items in need of repair;

Assist Office Manager with organization of corporate events, trainings, conferences;

Provide administrative assistance to Partners and Managers as required or as requested, including general administration, typing, information research and filing;

Prepare the letterheads, envelopes, business cards, banners and others

“Caspian International Broking” Insurance Company Nov 2005 - May 2007 Receptionist

Preparing medical (travel) and driving insurance policy

Register incoming and outgoing phone calls

Ensure incoming and outgoing faxes

Welcome customers, visitors and provide all necessary information to them.

Coordinate and set up high-level conference calls, board and managements meetings

Keep and organize meeting rooms before and after meetings

Maintain Phone Directory (corporate mobile numbers and extensions)

Registration of incoming and outgoing letters

Keep control of stationary stock and initiate ordering

Keep control of printing paper and cartridges stock.

Maintain Phone Directory (corporate mobile numbers and extensions)

Copy, scan, print out e-mails and documents on request.

Supporting and execute daily operations of the office

Maintaining database

“Khazar Layihe Inshaat” Building Company July 2004 - Oct 2005 Referent

Translating documents (Azeri-Russian-English), sending faxes, helping bookkeeper, preparing monthly reports to head office, business correspondence.

Education

1997-2003 Azerbaijan Medical University

Treatment and prophylactic faculty

Key skills

SHRM Essentials of Human Resources

Fireworks – April 2022-May 2022

Payroll

Business Development Center – 01.04.22-10.05.2022

“SMM Manager”

Interra – online course by Russian specialist – 20-27 March 2021

“International standards on Project Management”

Azerbaijan Project Management Association – 14 Sep – 10 Oct 2019

Human Resource Management Courses:

HRM Ragimoff – May – December 2016

Time Management Course:

GRBS – 23-24 February 2015

Computer Skills:

Microsoft Office, MS Outlook, Internet Explorer, SAP user, 1C user Languages:

English: Intermediate

Russian: Fluent

Azeri: Fluent

Contact this candidate