Energy Ltd Warehouse Supervisor

Location:

Nairobi, Nairobi County, Kenya

Posted:

September 30, 2022

Contact this candidate

Resume:

RESUME /CV

TITLE

Distinguished Procurement, Logistician and Inventory management professional.

ABSTRACT

A trained Procurement, Logistics and Inventory officer professional undertaking masters of science in procurement and with bachelor of business management procurement option in mount Kenya university, graduate diploma level 4 and 5 with chartered institute of purchasing and supplies uk. (cips)

Over 10 years hands of experience in the largest milling firm in Kenya (Unga group)&Kenya Nut(Macdamia People),Kitui county,AFC,and Proto energy Limited where I have worked as: Logistics Coordinator, Procurement Officer, Finished good warehouse Supervisor and Engineering stores Officer .

I have also been exposed to first Aid response team; an internal first aid service which Unga has implemented, I have been a staff trainer on first Aid program within the organization. I enjoy solving problems and facing challenges. I have worked in 8, 12, and 16 hour shifts. And have supervised a mult-displined group of not less than 40 temporally, contract and permanent employees composed of skilled and semi-skilled in various sections of my placement.

PERSONAL DRIVE;

I am very ambitious and don’t give up easily, flexible and motivated by the desire to excel.

OBJECTIVES

To offer invaluable and exemplary service and distinguish myself.

Give better value to the consumers of my services so as to derive personal motivation.

To rise to top control group position and show exceeding potential and competency.

SKILLS AND COMPETENCIES

Negotiation, Leadership, Training, Customer Care, Communication and personal relationship skills

STRENGH

Performer, Integrity, Implementer and Decision maker

Experience Skill

Supervisory,Training,Communiction and Leadership skill over 6 years

Attitude awareness Training –over 5 years

Quality auditor’s Awareness –over 6 years

Procurement and stores experience awareness-over 6 years

Technical expertise on Standard s and Specification over 5 years

EDUCATION

Masters in procurement -Ongoing at Mt Kenya University

Bachelor of Business management at Mt Kenya University (Procurement option )

CIPS LEVEL 6 Diploma in CIPS FINAL (01-01-2010 TO 24-11-10)-PASS

CIPS LEVEL 5 Diploma in CIPS FINAL (01-01-09 TO 24-05-09)-PASS

CIPS LEVEL 4 Foundation Diploma 1ST JAN 2006 TO 24TH NOVEMBER 2006

Kenya polytechnic -1st July -2004 to 30 nov-2005

Certificate in supplies management 111 passed with credit KNEC EXAM

Certificate in store keeping stage 11 passed with credit KNEC EXAM

Certificate in Commerce 1-passed with credit-KNEC EXAM

Certificate in Store keeping 1-passed with credit-KNEC EXAM

PERSONAL INFORMATION

Name: Mr. Muthengi Mutondoo

Designation Professional Procurement, Logistics and Inventory Officer

Current Station: Masinga Sub- Machakos County Government

Office Address: P.O Box 564**-***** Nairobi, Kenya

Telephones: Mobile 072******* or 072******* For wife

Email *********@*****.***

Date of birth: 22nd August 1976

Gender: Male

Marital Status: Married

Next of Rachael Mutethya Tito (Wife)

Nationality: Kenyan

Citizenship: Kenyan

Hobbies: Travelling, Gospel & Music, CSR

And Gardening.

1.EDUCATIONAL QUALIFICATIONS

Date

Academic Qualification

Grade Attained

Institution

30-11-2017

Certificate in International logistics and trade

PASS

International Center Academy UK

2015-2022

Master of Science in Procurement & Supplies Management

MSPM Degree-on going

MT. Kenya University

2011-2013

Bachelor of Business Management (Purchasing & Supplies Option)

BBM 2nd class Hon.

MT. Kenya University

2009-2010

Advanced Diploma in Purchasing and Supplies Management CIPS Level 6

PASS

Chartered Institute of Purchasing and supplies (CIPS-UK)

2007-2008

Graduate Diploma in Purchasing and Supplies Management CIPS Level 5

PASS

Chartered Institute of Purchasing and supplies (CIPS-UK)

2006-2007

Foundation Diploma in Purchasing and Supplies Management CIPS Level 4

PASS

Chartered Institute of Purchasing and supplies (CIPS-UK)

2003-2005

Certificates in Stores and Inventory Management Levels I, II & III all Examined by Knec

CREDIT

Kenya Polytechnic College

2002-2003

Certificate in Information Technology.

PASS

Kenya Polytechnic College

1994-1997

Kenya Certificate of Secondary Education (KCSE) Certificate.

C Plain

Gankanga Secondary School Mwingi In Kitui County

1985-1993

Kenya Certificate of Primary Education (KCPE) Certificate

418 Marks / 700 Marks (B-)

Usueni Primary School Mwingi in Kitui County

3PROFESSIONAL QUALIFICATIONS

Date

Professional Qualification

Grade Attained

Institution

2014-2016

Master of Science in Procurement & Supplies Management

MSPM Degree

MT. Kenya University

2009-2010

Advanced Diploma in Purchasing and Supplies Management CIPS Level 6

PASS

Chartered Institute of Purchasing and supplies (CIPS-UK)

2007-2008

Graduate Diploma in Purchasing and Supplies Management CIPS Level 5

PASS

Chartered Institute of Purchasing and supplies (CIPS-UK)

2006-2007

Foundation Diploma in Purchasing and Supplies Management CIPS Level 4

PASS

Chartered Institute of Purchasing and supplies (CIPS-UK)

2003-2005

Certificates in Stores and Inventory Management Levels I, II & III all Examined by Knec

CREDIT

Kenya Polytechnic College

2002-2003

Certificate in Information Technology.

PASS

Kenya Polytechnic College

4. SEMINARS/WORKSHOPS ATTENDED

Date

Name of Workshop

Grade Attained

Institution

2ND -5TH FEB -2016

Management course in procurement plan under E-Procurement

Certificate

KISM-Kenya Institute of Supplies Management

22ND- 26TH FEB 2016

IFMIS Training –E-Procurement Modules

In House Training

IFMIS Academy Treasury House

5TH –NOV-2015

Public Procurement Oversight Authority (PPOA): PPOA/ARD Workshop on Procurement Records Management.

In House Training

AFC-Development House NBI

15- 26TH SEPT 2014

IFMIS Training –E-Procurement Modules

Certificate

IFMIS Academy KSG

4th - 8TH SEPT 2014

IFMIS Training –E-Procurement Modules

Certificate

IFMIS Academy KSG

5. COMMENDATIONS

Date

Subject of Commendation

Results Attained

Officer Awarding Commendation

2016

Outstanding contribution towards the successful implementation of E-Procurement (IFMIS) System as a member of the Project Implementation Team.

IN House Training

AFC-Agricultural Finance corporation

2015

Congratulated along with my team of Supply Chain Management Staff for our contribution due to successful implementation of Community Level Infrastructure Development Programme (CLIDP) in Kitui County Government

IN House Training

KITUI COUNTY

2009

Commended and appreciated for selfless contribution in Unga Group First Aid Team

Letter of Commendation

CEO UNGA GROUP

2008

Commended and appreciated for selfless contribution and Implementation of KAIZEN Continual programme in Unga Group

IN House Training

CEO UNGA GROUP

2009

Commended and appreciated for selfless contribution in Unga Group Customer care satisfaction

Letter of Commendation

CEO UNGA GROUP

6. AFFILIATION TO PROFESSIONAL BODIES

(i) Member: No 69407 Kenya Institute of Supplies Management

(ii) Associate Member: NO 005237398 CIPS

7. PAST EMPLOYMENT/PROGRESSION HISTORY

Employer

Rank

Duties in Brief

From

PROTO ENERGY LIMITED

Inventory & Stores Manger

set-up the first Inventory Control Department in June 2018 in Proto Energy limited a starter LPG company.

Hired and developed appropriate skills and competencies by training key staff on SAP inventory procedures and mentored most of the staff in Inventory Operations including developing JDs and SOPs.

Designed an efficient Inventory Management Process by re-designing the organization of stocking locations and expanded available storage location for Steel Slit, Bulk, Paint, Zinc Wires, Deep drawing and Degreasing materials

processing and issuing materials to production via SAP, GRNs for completion and stock transfers to Filling Operations

monitoring and controlling the weighbridge operations

implemented SAP MM Module in the Inventory Control Function resulting in high level of accuracy enabling the supply chain team to utilize Material Requirements Planning processes

Developed min-max in SAP for critical production consumables and conversion project stock

Collaborated with procurement to develop and implement ABC stock control in SAP

Initiated the cycle counting for stocks in all storage locations, analyzed variance root causes and developed corrective action to increase accuracy levels. Also, prepared SAP stock variation and price variance analysis

Develops daily inventory dashboard report that informs management of Inventory Position

Streamlined inventory process by developing SOP for SAP T-codes and SAP material master maintenance

instrumental in exposing some of the control weaknesses in the operating environment

team work and dealing with peers and maintaining a positive interpersonal relationship

2018

To date

AGRICULTURAL FINANCE CORPORATION

Senior Supply Chain Management Officer

-Secretary, to Corporation’s Tender Committee.

-Procurement of goods and services.

-Procurement of works

-Maintenance of Asset Inventory for the Corporation

-Disposal of Assets.

Formulating implementing Procurement policies

Advising the Head of procurement and CEO on the most appropriate procurement method to employ

Drafting Financial year departmental procurement plans

Keying Procurement plans in the IFMIS system

Supplier pre-qualification

Advising management on the appropriate method of Asset’s disposal

Ensuring on-time procurement and implementation of corporation’s project and procurement of goods and services

Ensuring compliance to procurement Act and regulations

Preparation all tender Documents during tendering process.

Supervising Tender evaluations through IFMIS ERP

Preparing quarterly reports to: Ethics Commission, PPOA, Devolution and Directorate inspectorate of state corporations

2nd Nov,2015

30-05-2016

Kitui County Government

Ag. Assistant Director Supply Chain Management Services

supervising Tender processing Evaluation, inspection & Acceptance committees.

Receiving requisitions from different departments and maintain records of the same

Preparing Agendas and minutes (providing secretariat services to the County Tender Committee and Procurement Committee)

Manage Tender and Procurement Committees.

Maintain data on awards made by the Tender /procurement committees

Preparation of procurement plans IN IFMIS.

Preparing of advertisement of tender’s notices

Advising head of procurement on irregular purchases generated by users

Ensuring proper filling and documentation

Application of the most appropriate procurement method to employ and Expediting deliveries

Advertise all procurement opportunities as required and publish all procurement contracts awarded by the county.

Procurement of Contract Management

Training of local contractors and arranging Training of all officials involved in the procurement decision making process.

Appraising staff in procurement department

Supervising and playing leadership role

Market survey and intelligence on the prevailing prices

Ensuring adherence to PPDA 2005

Sourcing

Compliance to IFMIS ERP

Offering secretariat services to the Evaluation Teams

14th January 2014

30th Oct 2015

Kenya Nut Company Ltd

Senior Procurement Officer

-Procurement of all company Goods, works and service.

-Inspection of goods and works

-Secretary to Company Tender Committee

-Implementation of Procurement policies

-Contract Management

Set the first procurement supplier Database via pre-qualification

Market survey for goods and services

Due diligence of purchasing environment

Evaluation of quotations

Supervision of procurement team

Training new hires

Implementation of procurement and purchasing hard and soft documents.

Monitoring/evaluating the performance of suppliers and service providers to ensure efficient service delivery flow.

11th January 2013

17th January 2014

UNGA GROUP COMPANY LTD

Senior Procurement Officer

Sourcing, negotiation, procuring and evaluating supplier performance in terms of vendor rating and supplier appraisal

Working with Government units e.g. KRA, Kephis, veterinary, KEBs, pest control etc. within discharging ports units on cargo clearance and documentation status to ease clearing process.

Monitoring/evaluating the performance of Tendering suppliers, Transporters and other Unga group service providers to ensure efficient service delivery flow.

Processing all import/ export documents e.g. IDF, LC, ENTRY, MARINE COVER, etc

Sourcing all local purchases and imported goods

Trucking shipment movement via DHL, UPS, MAESK, PIL systems etc to monitor shipment ETA’s

Lodging IDFs via harmonised system code (ORBUS SYSTEM), an integrated Kenya revenue authority system for lodging import declaration forms (IDF).

Tax/duty calculations for ensuring correctness for all imports subject to VAT taxes, and duty taxes

Confirming imports that are subject to pre-inspection and that are not subject.

Early duty/Tax payment to overcome Custom demurrage Charges

March 2003

30th Nov 2011

8. BRIEF DESCRIPTION OF DUTIES AND RESPONSIBILITES

i.Interpreting, advising and implementing procurement procedures, laws, regulations and guidelines related to all procurement transactions;

ii.Supervising monthly and annual Stock taking and stock audit

iii.Coordinating the preparation and the implementation of procurement manual and financial year procurement plans.

iv.Inspection, evaluation and acceptance of procuring entity goods, works and services.

v.Assessing, monitoring and measuring the performance of suppliers, contractors and service providers of the entity.

vi.Introducing modern inventory management techniques e.g. stock valuation, stock location system and stock re-order level systems

vii.Identifying idle, absolute, and unserviceable stores and Supervising their disposal as per the PPADA 2015

viii.Defining KPIs for ensuring timely availability of required goods, works and services to the user departments.

ix.Preparing periodic procurement plans from departmental plans to ensure proper adherence to Entity budget.

x.Timely submission of client’s invoices to account department to ensure timely payments.

xi.Ensuring proper inventory control to avoid audit queries and stock discrepancies.

xii.Timely supplier/service provider pre-qualification and maintaining an up-to-date database of service providers.

xiii.Ensuring proper Tender Advertisement, Tender opening, Tender Evaluation, and requests for proposals.

xiv.Ensuring timely minutes for tender evaluations and drafting of procurement opinions to Head of Departments for tender awards

9. SOME SELECTED CASES OF SUPPLY CHAIN MANAGEMENT ACTIVITIES SUCCESSIVELY UNDERTAKEN AND ADDED VALUE TO DEVELOPMENT

The following activities were successfully undertaken while managing the Supply chain management function;

(i)Procurement through Preparation of Bidding Documents Invitation to Bids, Tendering and preparation of contract Documents to procure Consultants to assist Departments to prepare their strategic plans.

(ii)Procurement through Preparation of Bidding documents, Invitation to Bids, tendering and preparation of Contract Documents.

(iii)Procurement through Preparation of Bidding Documents Invitation to Bids, tendering and Preparation of Tender Documents to Procure Medical scheme for Organization staff Medical cover, works and service.

(iv)Procurement and negotiation using E-Procurement system i.e. IFMIS used by Government of Kenya.

10. CHALLENGES EXPERIENCED

The following are some of the challenges encountered;

(i)Lack of a vibrant developed and educated business community in the rural areas that inhibits effective competition and promotion of e-procurement;

(ii)Challenges in the Interpretation and implementation of the Public Procurement and Disposal Act, 2015 by some of the members of the various committees in procurement whose professional line is not procurement;

(iii)Irregular procurement and interference in decision making by non professionals;

(iv)Inadequate trained professional staff.

(v)Political interference

(vi)Unethical practices such as conflicts of interest by some officers and unethical undue influence by some suppliers/contractors.

11: REFEREES

EVANS NYAMBANE,

INTERNAL AUDIT MANAGER,

UNGA GROUP,

PO.BOX 30386

EMAIL *********@****.*** or ************@*****.***

Cell: -072*******

PASTOR STANLEY MAELO