Senior Document Controller

Rajesh Gangadharan

P. O. Box #****

Doha, State of Qatar

Mobile# +974-********

**********@*****.***

Career Objectives: -

Highly organized individual with 25+ years of experience in Document Control, manage, store and records documents with compliance of company’s regulations and standard. Maintain records management benchmark of best practice, setting up methodology, processes and the resulting data storage and using an electronic records management system. Proficient with the management and efficient working of the document control management system and ability to design and develop document control systems for the business. Well versed with distributing documents; and tracking and retrieving them on regular basis. Proficient with maintaining the register entries for all the receipts, submission of document and the correspondence issues with the Clients / Developers / Consultants / Contractors / Vendors. Ensure the effective running of the day-to-day activities’ compliance with the quality management. Highly responsible, meticulous and co-operative, problem solving, innovative, decision making with exceptional time management skills. Proficient in the use of Aconex, Primavera Contract Management (PCM), FTP (File Transfer Protocol), EDMS, including MS Applications and Other Utilities. Experience: -

M/s. Engineering Consultant Group (ECG), P. O. Box #24071, Doha, State of Qatar Date of Employment: June ’21 to date / Position: Document Controller (temporary vacancy) Project: Design & Built for Modification and Additional Works to Existing (27) Schools, Qatar (Ashghal Projects) Package I, II & III)

Construction for Kahramaa New Tower in Lusail, Qatar. (5 Basements + GF + Mezzanine + 19 floors). Construction of Steigenberger Hotel (4 Star Hotel, Offices & Retail Shopping Mall), Doha, Qatar Construction for JW Marriot (5 Star Hotel and Apartment), Doha Qatar (3 Basement + GF + 51 Floors)

Ensuring that all documentation and drawings issued meet the Project specification requirements, updating and maintaining the registers and metadata held within the Document Control system & EDMS

Providing support to the project team by responding to requests and queries regarding documentation and records and Ad-hoc Document Control tasks as required

Receiving, maintaining, controlling, distributing, and filing documentation in line with Project requirements and Archiving documents in accordance with company requirements and PQP.

M/s. Blueprint, P. O. Box #55947, Doha, State of Qatar Date of Employment: October ’20 to May ’21 / Position: Senior Document Controller Project: Monoprix Hypermarket @2022 Iconic Building, Aspire Zone, Doha

Setting up and maintaining Project Communication System, Maintaining Project Document Control System including internal distribution of all incoming and outgoing correspondence, archive and storage of all project Information and document as per the company policy and Project Quality Plan.

Provide Project systems, plans and procedures, and guide the sub-project Document Control Coordinators to ensure sound oversight of Sub-contractor and Supplier information management systems and successful handover.

Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date, and the documentation processes for materials review, construction approvals, etc. includes quality control check of design deliverables and documents to make sure all documentation provided to Consultants are complying projects specification and regulations accordingly. Curriculum Vitae of Rajesh Gangadharan

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M/s. United Development Company, The Pearl Qatar, P. O. Box #7256, Doha, State of Qatar Date of Employment: April ’07 to Sept. ’19 / Position: Document Controller

Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Exe. Director, HOD, and QA/QC Manager

To provide complete support maintaining, examining and managing all important project documents and assures their easily accessibility and storage through the project document, project communication and project schedule monitoring systems

Setting up and maintaining Project Communication System, Maintaining Project Document Control System including internal distribution, archiving and storage of all incoming and outgoing correspondence

Documentation processes for design/materials review, construction approvals, etc. (towers/villas/retails shop fit-outs), includes quality control check of design deliverables and documents to make sure all documentation provided by Consultants/Main Contractors/Internal Departments are complying TPQ Regulations accordingly.

Maintaining document control processes for the efficient management and recording of property Development documentations. Did filing and archive documentation for easy to issuance, storage, retrieval and management of documents. Provided full support to the PD’s team and undertook any other ad hoc projects/duties assigned

Verify documents and drawings and registering/distributing of all these documents on time and according to specified level of quality. Maintain a controlled document retrieval system for design/as-built and materials. Furthermore, set up, maintain, facilitate and expedite internal discipline check in conjunction with the HOD. Coordinate and support colleagues within projects on a day-to-day work.

Time Management skills to priorities daily tasks to meet deadlines, ascertains that issues are attended promptly and efficiently, excellent telephone and communication skills.

Prepare Plot Handover documents for Non-UDC Developers / Owners (Towers / Villas) and Tender Drawings for Towers in coordination with Head of Engineer and various internal departments to verify/confirm the Plot Areas, Levels and Coordinates.

M/s. WS Atkins & Partners Overseas, Doha, State of Qatar June ’06 to March ’07 / Position: QA/QC Coordinator

Formulation and maintenance of Quality Management System (QMS) including System Procedures and Standard Operating Procedures with respect to Company’s Policies and working on enhancing Quality Procedures according to ISO 9001:2000 Standards and managing quality documentation according to Quality Policies and Procedures.

Conducting internal quality audits, root cause analysis of non-conformance, investigation of customer complaints and handling & suggesting management with corrective action for continuous improvement.

Prepare of audit schedule sheet by using static techniques of found non-conformance on each element on periodically. Ensuring the fundamental checks, Inspections, and good working practices in the project to conformance with the contract requirements. Maintain the records of the audit and advise corrective action on the deficiencies found during the audit and close-out of NCR’s.

Ensure controlled close-out of projects in a timely manner and ensure final handover of all related life cycle documentation is transferred to client applications in the specified formats and prepare project documentation for archive both (hard/soft copy) in line with company and client retention policies. Curriculum Vitae of Rajesh Gangadharan

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M/s. Qatar Petroleum, RAG & Flare Mitigation Integrated Project, Doha, State of Qatar June ’04 to May ’06 / Position: Document Controller / Project Secretary (Secondment)

Overall control in the Documentation System, manage in document imaging of identified "Vital Documents", verification of incoming documents pertaining Design Engineering, Vendor, Subcontractor’s documents/drawings and ensure that the standards/specifications are complied as per QP Engineering Data Coding System.

Provide oversight of contractor Document Control through functional supervision of Site DCC’s, review of document plans, assessment of processes, and issue resolution.

Ensure controlled close-out of projects in a timely manner and ensure that final handover of all related life cycle documentation is transferred to client applications in the agreed formats.

Set-up Filing Plan of Technical Documents and work instructions for Engineering Records Management System and utilize Electronic Document Management Software for Document Control, Retrieval and updating overall Filing System with defined hierarchical structure.

Interface with all relevant project personnel to ensure documentation and data compliance and ensure that the Document Control Process is followed as per Project Document Distribution Matrix and instigating a proper document review cycle internally prior to Contractor issue and expedite all parties for scheduled deliverables.

M/s. Petrofac International Ltd., Sharjah, United Arab Emirates August ‘01 to June ’04 / Position: Document Controller / Project Secretary Project: Greater Nile Petroleum Operating Company (GNPOC), Sudan

Supervised Design Engineering and Vendor drawings documentation, project correspondence filing system through in-house developed Server based Document Management Software Package “Petrocept” for controlling and transmitting documents to Client, Vendor, Sites and Subcontractor in accordance with approved procedures.

Administrate and disseminate all related documentation created, manage in document imaging of identified "Vital Documents" and ensure that the Document Control Process is followed by instigating a proper document review cycle internally prior to Client Issue. Generate Reports for overdue Drawings / Document submission by daily / weekly / monthly, Deliverable status report, and various reports required and request by project control.

Ensuring the team use the Standard Templates & meet deadlines. Issue & register the Team with the correct Document numbers relating to the Document Numbering System and overall Filing System with defined hierarchical structure.

Involved in setting up of annual Quality Objectives at various levels in different sections and assisting them to develop action plans for achieving the set objectives and targets and Support to the Site Management Team and Regional Office within the area of responsibility.

M/s. Al Habtoor Engineering L. L. C., Dubai, United Arab Emirates April ‘98 to August ’01 / Position: Document Controller / Project Secretary

Document Control support functions to the Engineering Manager for a large Multi-National Company. Co-ordinate with Consultant and all Sub-contractors for data transmission and smooth functioning of the projects. Responsible for implementation of Document Management System, this system enabled the coordination of changes availability of business-critical documents of the project

Verification of all Documents / Samples from Sub-contractors in accordance with specs and requirements and submit to the Consultant for approval and follow-up. Coordinate with the Date Entry Operators for technical and non-technical documents to ensure that the information entered are accurate. Curriculum Vitae of Rajesh Gangadharan

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Implement Project Quality Plan Comprising Method Statements, Inspection & Test Plans, Project Specific procedures, Quality Plan implementation matrix, etc. Adhering to and enforcing company policies and procedures related to document control and performing audits of company processes and areas to confirm compliance with approved control procedures.

M/s. B. H. Al Hussaini Cont. Est., Al-khobar, Kingdom of Saudi Arabia

(Saudi Aramco Refinery, Rabigh, KSA – Secondment)

December ’95 to May ’97 / Position: Secretary

Assisting to the Facility Manager and liaise with Section Engineers and Senior Staff in monitoring the day- to-day Work Progress and provide discreet secretarial services for busy Administration Office. Scheduled appointments and maintained accurate, up-to-date confidential Client’s documents and files. Maintain and update Personal Profiles, Attendance’s Records and prepare Time Sheets and Salary Sheets for employees.

Prepare Service Orders, Work Orders, Minor Maintenance Ticket, and Monitoring and Controlling Work Orders and Minor Tickets, Purchase & Material Transfer Orders, Letters, and Personal verification of Articles, checking of Inspection Notes.

Overview all operations including restaurant, housekeeping, and maintenance. Troubleshoot and resolved problems, and handled customer complaints and co-ordinate with Aramco Housing Assignment, Transportation and Aviation Dept. to meet various requirements.

M/s. Aryaman Financial Service Ltd., Mumbai, India June ‘93 to October ’95 / Position: Office Assistant / Clerk

Typing Business Correspondence, Taking Dictation and Sending Faxes, Receive Telephone calls / messages and Relay to Respective Personal.

Record for all Incoming / Outgoing Faxes, Memos, Letters and Reports. Maintaining Files and Leave Records, Data Entry of all types of information.

Apprenticeship Training: -

Having passed my Computer Education, I was worked as an Apprentice Trainee (Part Time) for 18 months

(August ‘90 to January ‘92) at ‘Sigma Institute of Engineering Technology’, Kerala, and I had developed a

‘Malayalam Computer Demonstration Programme’ and participated in the Sub. District School Science Exhibition held at Thiruvalayannur Govt. High School from 29 Oct. to 31 Oct. ‘91 Educational Qualification: -

Bachelor of Arts, Calicut University, Kerala, India

ISO 9001:2000 QMS Internal Auditor Training Course, Bureau Veritas Certification, Doha, Qatar

Telephone & Secretarial Skills - Certification Course, Spearhead Training,, United Arab Emirates

Diploma in Computer Applications, Datamation Computer Centre, Kerala, India Personal Details: -

Date of Birth: 22nd April 1972

Nationality: Indian

Relationship status: Married

Driving License: Light Motor Vehicle (Qatar/India)

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