Accounts Payable Billing Specialist

Amy Messer

EXPERIENCE:

Trion Group, a Marsh & McLennan Agency, LLC Company 2014 – Present

Accounts Receivable (2019 – Present)

Transfer positive pay files to financial institutions at the end of each check run.

Issue check stop payments/voids and check status of checks.

Check daily for positive pay exceptions through online banking.

Perform accounting and clerical functions to support other financial personnel.

Track and record deposits made to multiple financial institutions and handle deposit transfers.

Enter and balance the accounts receivables on a daily basis.

Record business transactions and key daily deposit template to the general ledger system.

Assist with monthly bank reconciliations.

Enter daily HSA check deposits into Healthcare Bank.

Enter daily check deposits into Bank of America.

Billing Specialist (2014 – 2019)

Managed daily check log, created and posted daily check runs, and processed check reissues.

Prepared and provided quality assurance for daily/weekly outstanding balance reports for Client Service Reps on active and termed Flexible Spending Account clients using QuickBooks.

Researched outstanding invoices to collect payment on past due invoices and identified missed claim charges not appearing on the client’s invoice.

Contacted clients when need to email Past Due Admin Bills and Funding Invoices.

Reconciled Daily Banking Activity.

Created daily deposits.

Oversaw the weekly spending report, a critical tracking tool used to identify and audit client accounts that are carrying a negative balance.

Responsible for documents work processes.

Managed Daily HSA Checks.

Arkema, Inc. 2012 – 2014

Senior Accounts Payable Processing Specialist

Held senior-level position, while mentoring and providing technical guidance to AP Processing team.

Managed high volume, high visibility vendor transactions (invoices, credit memos, commissions) using ReadSoft, SAP or GPMaTe software.

Collaborated with vendors, Arkema plant personnel, purchasing and other staff to resolve invoice discrepancies.

Audited and processed check requisitions in SAP.

Imaging Sciences International 2011 – 2012

Accounts Payable Specialist

Responsible for processing AP in a high-volume environment for high-quality tomographic imaging systems to the dental community.

Received and processed disbursements, after reviewing, coding and approving invoices.

Ensured timely and accurate payment of all authorized vendor invoices (domestic and foreign).

Maintained vendor relations, resolving discrepancies with a favorable outcome.

Collaborated with internal and external auditors.

Prepared and ran a weekly check run; initiated and cleared wire transfers (domestic and foreign).

Reviewed monthly purchase requests, reconciled differences, and gave vendor approval.

Ensured SOX compliance with all invoices.

Performed month end reconciliation of AP and purchase order GL accounts.

JP Mascaro & Sons, Inc. 2008 – 2011

Accounts Payable Manager

Managed accounts payable function for regional waste management services provider.

Accountable for monthly coding and processing of 700 invoices ($650K) and overseeing staff.

Managed vendor/supplier relations and oversaw the timely, accurate processing of invoices, petty cash, credit memos and payment transactions for eight divisions.

Maintained accurate financials by reviewing accounts payable documents, invoices and check requests for accuracy and proper supporting documentation.

Resolved invoice discrepancies.

Ensured accurate and compliant A/P files and records in accordance with company policies.

Performed A/P period-end close processing, reconciling eight divisions and seven subsidiary companies.

TMG Health Inc. 2007 – 2008

Accounts Payable Associate

Fulfilled accounts payable function for provider of government-sponsored health plans.

Coded all A/P invoices with the correct G/L account number and processed using Great Plains.

Processed and posted manual checks using QuickBooks.

Posted journal entries and processed weekly payable checks.

Obtained approvals for invoices to be paid, while resolving discrepancies.

Entered fixed assets and accruals and updated lease batches for payment monthly.

Participated in quarterly and year-end audits.

Prepared and distributed the company’s annual 1099 forms.

EDUCATION:

University of Phoenix, Online 2007

Master’s in management, Human Resources Management

Cabrini College 2002

Bachelor of Arts in Educational Studies

SKILLS:

Microsoft Office Suite, Great Plains, QuickBooks, Microsoft Dynamics, SAP, Datatel, Groupwise, Solomon IV, ReadSoft, AdAstra Scheduling.

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