Administrative Assistant Office
Resume:
AMY GRANT
**** ********* ******, *********** ** *2036 (C ) 518-***-**** *********@*****.***
Professional Summary
Expert Paralegal with almost 20 years of experience, highly organized and able to work independently; able to effectively coordinate tasks to accomplish projects in a timely fashion. Excellent customer service skills. Skills
Outlook, Microsoft Office, Excel
Chrome River, Intapp Time 7, Adobe Acrobat, Qualia Experience
Closing Coordinator 4/25 to present Maguire Cardona, P.C. Collect and prepare all necessary documents for completing a closing. TP-584 and RP-5217, Deed, Affidavits and Statement of Sale Review Title
Schedule closing with all parties.
Send recording documents to the appropriate county for recording. Receptionist/Administrative Assistant 6/2018 to 4/ 2022 Greenberg Traurig, LLP Provide coverage and assist secretaries with administrative tasks and responsibilities as well as other administrative duties.
Create an exceptional first impression for our clients and visitors and represent the firm in a positive and professional manner.
Actively promote and ensure clear communication between reception and office clientele and adhere to confidentiality policies at all appropriate times. Promptly answer all incoming calls to the switchboard, taking and delivering accurate messages via email or voicemail, as directed by attorney or staff.
Assign visitor offices to visiting firm attorneys and employees. Keep accurate logs of visitors. Schedule meetings, book conference rooms and maintain accurate log.
Assist staff, visitors and clients with all special requests, including taxi, car service, directions and suggestions for local accommodations.
Assist Human Resources Manager with administrative tasks and special projects including office events. Assist secretaries with assembly of large print jobs, processing expense reimbursements and entering time into billing system.
Submit expenses in Chrome River. Order supplies for the office. Legal Assistant 8/2017 to 3/2018 Harris Beach PLLC Provide support to attorneys.
Scanning and prepare overnight packages. Modifying closing documents. Legal Assistant 8/2016 to 8/2017 Schiller & Knapp LLP Foreclosure/Title Review. Drafting Contracts and Deeds. Modifying documents. Faxing, scanning, and preparing overnight packages. Communicate with attorneys and realtor. Paralegal / Administrative Assistant 11/2015 to 8/2016 Wagoner Selchick PLLC Provide support to attorneys.
Maintain bookkeeping through Quickbooks. Process payroll. Create new matters in Mycase and create invoices when needed. Handle the billing and ordering of supplies. Handle all of the insurance pertaining to the firm. Paralegal 06/1999 to 08/2015 New York State Environmental Facilities Corporation – Albany, NY Manage loan closings for commercial and municipal transactions. Direct closing procedures independently.
Prepared loan documents for commercial real estate closings from intake to closing; reviewed loan commitment, developed closing checklist, work with borrower and counsel to obtain required documents, reviewed and commented on title reports and attended loan closings. Provided support to attorneys.
Maintain the file and incoming documents for the $20 billion State Drinking Water and Clean Water Revolving Funds.
Data Processor 05/1998 to 06/1999 Law Offices of Andrew F. Capoccia – Albany, NY Responsible for the completion of incoming and problem accounts. Communicate with four branch offices daily to ensure account accuracy. Notify clients of progression and completion of accounts.
Provide prospective clients with a brief overview of office services and schedule consultations. Data Processor 08/1997 to 05/1998 Rose & Kieran – Albany, NY Process commercial and endorsement policies. Accountable for document accuracy. Communicate daily with insurance companies.
Shift Supervisor 04/1994 to 04/1995 Stewarts – East Greenbush, NY Supervised and scheduled store associates.
Balanced and deposited financial transactions daily Responsible for opening and closing of store. Stock Clerk 04/1993 to 07/1994 Walmart- East Greenbush, NY Responsible for organizing and stocking merchandise Recorded inventory and order Stock. Education
Associates Degree: Paralegal June 2003 Mildred Elley - Albany, NY Associates Degree: Executive Office Assistant June 1994 Hudson Valley Community College
- Troy, NY
Amy Grant
References
Lance Crossett, Esq.
Worked together at NYSEFC for 16 years
Tahnya Grazulis, Esq.
Worked together at NYSEFC for 14 years
Cynthia Stewart Greenberg Traurig LLP Administrative Assistant 508-***-****
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