Data Entry Office Assistant
Resume:
Lavonne B. Talley **** Westminster Hwy.
Administrative Specialist Westminster, SC 29693
*******.**********@*****.***
EXPERIENCE
Bo’s Hydraulics - South Boston, VA - Procurement Agent January 2020 - July 2021
● Audited physical inventory
● Audited inventory data, to include updated prices, tax status, system quantity
● Analyzed inventory reports for current inventory ordering needs
● Placed orders for urgently needed items to ensure next day delivery
● Received shipments, figured shipping cost, and distributed to correct departments
● Enter received inventory into Sage Business Works
● Adjusted prices at the time of receipt according to increases and shipping charges
● Sent all bills of lading to A/P for processing then filed accordingly once returned
● Kept department managers updated on pricing so they could adjust the retail prices
● Built a repertoire with vendors which helped the business in obtaining sales and promotions that were previously not being received
● Obtained credits from vendors due to incomplete shipments, over-charges, or items damaged during shipment
● Filed sales orders and purchase orders once orders were complete
● Discussed technical details with department managers to determine items needed to build hydraulic cylinders, repair equipment, and stock departments with daily use items
J Harman Saunders Construction - South Boston, VA - Office Manager July 2014 - November 2019
Construction Company:
● Answered the phone, took messages, and forwarded them to the appropriate people
● Accepted employment applications for both businesses
● Administered drug tests to new hires and current employees
● Assisted with bids
● Prepared material submittals for engineers
● Accounts Receivables - which included Progress Billing that tracked retainage, these had to be notarized
● Accounts Payable - once all invoices were correct and matched the statement I processed invoices for payment and sent payments to the vendors
● Entered time, tracked employee loans, completed payroll, paid weekly payroll liabilities, prepared and mailed year-end W-2s
● Certified Payroll on state and government projects with an outstanding rate of efficiency
● Communicated with various agencies about employee garnishments
● Proficient in Quickbooks
● Provided financial reports to the owners as needed
● Prepared deposits and took them to the bank
● Reconciled bank accounts
● Filed all documents in the proper locations
● Ran errands, cleaned the office, and took care of pets and plants
● Kept the office supplies stocked
● Called in all Miss Utility tickets and communicated with them when a problem arose in the field
● Obtained hauling permits for oversized loads and out of state hauls
● Created a vehicle/equipment maintenance log for the fleet as well as kept it updated
● Processed vehicle titles for bought, sold, and scrapped vehicles
● Frequently went to DMV to update vehicle registration and tags for both company and personal vehicles
● Reviewed insurance policies regularly to ensure all vehicles and equipment were covered or removed from the policy based on need
● Picked up mail and distributed accordingly
Rental Properties:
● Accepted rental applications from potential tenants
● Ran background checks
● Received payments for rental properties
● Created a spreadsheet to track monthly rental payments
● Prepared lease and lease packages for the owners to finalize with new tenants
● Property inspections and created logs of required maintenance
● Communicated with tenants when a problem arose and took appropriate action to assist owners in resolving property issues
Quick Lube Center:
When I began my employment with the construction company I was involved in many capacities which varied at times. The following is a list of the duties performed.
● Cashier
● Accounts Payable - compared monthly statements with invoices to ensure accuracy then processed for payments
● Audited daily invoices
● Printed and mailed monthly statements for fleet accounts
● Accounts Receivable - Applied fleet payments to the proper invoice
● Made bank deposits
● Answered the phones and set appointments for shop customers
● Sold tires according to the customer’s needs and requests
● Ordered parts needed by mechanics to repair customer vehicles
● Reviewed inventory with the owner to determine items needing to be ordered
● Kept supplies in stock
● Payroll using a Sage-based time tracking program however the payroll was processed through Quickbooks
● Paid weekly payroll liabilities
● Prepared and mailed year-end W-2s
Car Wash:
● Prepare Deposit and took them to the bank
● Reconciled sales reports with cash and bank deposits
● Data entry into an Excel spreadsheet from reports that tracked various sales options of the automated system
● Put change and receipt paper in the automated machines Wilkins Realty - Danville, VA - Office Assistant
April 2014 - July 2014
● Accepted potential tenant’s applications and fees
● Ran background checks
● Compiled information for the office manager to determine application status
● Created lease and put together rental packages
● Made appointments for office managers and tenants to sign leases
● Accepted rental payments and late fees. Balanced daily payments with receipts Hyco Power Plant - Progress Energy- Junior Controller (temporary position through Headway Staffing)
May 2007 - February 2008
● Audited the eight-year construction phase
● Reviewed contracts and change orders. I compared invoices to the contracts to ensure payments were correctly applied to various sections of the contracts
● Communicated with management to get guidance on correcting inaccuracies and I took the proper steps as directed
● Entered all current accounts payable invoices and sent them to corporate for payment
● Provided updates and reports to upper management as needed
● Implemented and completed a close-out process for 89 contracts that had been in operation at various stages of the construction phase EDUCATION
North Charleston High School - GED - 1985
CERTIFICATIONS
Rutledge College - Accounting Certified- 3.85 GPA
March 1989 - January 1990
Southside Community College - Microsoft Excel Certified May 1996 - June 1996
Commonwealth of Virginia Notary Public
References Available Upon Request
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