Document Processor Personal Assistant
Resume:
AHNNA WARD
*****.****@*****.***
*/** – 10/21 BRACEWELL LLP, NEW YORK
Document Processor/IT Specialist (Remote, Second Shift)
Performed entire facets of Word Processing implementing conversions, legal numbering, and formatting; ran TOAs/TOCs, redlines and revisions.
Formatted Excel workbooks and created print ready spreadsheets, pivot tables and formulas.
Created PowerPoint presentations, timelines and graphics.
Utilized all Microsoft Office Suite and Word Processing add-in applications such as Innova, MacPac, Adobe, Best Authority and in house templates.
Responded to Help Desk calls and tickets. Assisted users with technical issues implementing all ranges of trouble shooting of firm applications and office hardware also assisted with building security procedures.
Worked on Citrix issues, application installations, downloads, and reset passwords.
Trained end users on various office applications and cellular software remotely.
Assisted with firm upgrades and migrations.
Installed software on PCs, ran checklists, ran upgrades and PC maintenance.
Created ticket documentation on all work requests.
Utilized SCCM, iManage, DM, DUO, Mimecast, Microsoft Cloud, Active Directory and Citrix Director.
10/10 – 10/13 ROPES & GRAY LLP, NEW YORK
Document Processing Supervisor (Second Shift)
Coordinated, organized and distributed all forms of document processing work received via email, walk-ins, fax or by phone for the 2nd and 3rd shifts.
Formatted, revised, compared and created legal documents. Worked on PowerPoint presentations, Excel formatting, proofread docs, created DVDs and created linked Indexes utilizing Excel, Word and Adobe.
Entered daily workload into an Excel data base log.
Trained operators in Word, Excel, PowerPoint, Adobe and Outlook.
Coordinated evening secretarial workload.
Collaborated with Copy center for various duplicating and binding requests and arranged for car/courier services.
Handled performance reviews for 2nd and 3rd shift staff.
Created Shift Reports for 3rd Shift.
10/06 – 5/09 PAUL HASTINGS JANOFSKY & WALKER LLP, NEW YORK Document Processor (Weekend, Day)
Coordinated and processed daily workload for the department. Logged and organized work requests and updated worklog.
Created and processed various documents utilizing Word, PowerPoint, Excel, Adobe, Access, Visio, Outlook, RightFax, OmniPro, Best Authority, MacPac, DocXtools and Nero
(CD/DVD burner software).
Collaborated with the Service Center for various duplicating and binding requests, car service, courier service and reservations.
Created a turnover report for the proceeding shift coordinator. 9/05 – 5/06 UNILEVER, NEW JERSEY
Senior Legal Coordinator
Prioritized workload for Assistant General Counsel of Real Estate and Marketing.
Handled all marketing projects for Legal Marketing group.
Followed up with clients on various types of legal business matters.
Scheduled meetings, travel arrangements, organized daily schedules and processed expense reports.
Maintained filing for the marketing department.
Ahnna Ward’s Resume – Page 2
4/02 – 5/05 FREELANCE LEGAL, WORD PROCESSOR, NEW YORK Freelanced at the Following Law Firms:
Cravath Swaine & Moore; Weil Gotshal & Manges; Schulte Roth & Zabel; Shearman & Sterling; Debevoise & Plimpton; White & Case; Milbank; Tweed Hadley & McCoy; Fried Frank; Harris Shriver
& Jacobson; Clifford Chance; Proskauer Rose; LeBoeuf Lamb Greene & MacRae; Stroock Stroock & Lavan; Bingham McCutchen; Pitney Hardin Kipp & Szuch; Linklaters; Epstein Becker & Green; Chadbourne & Parke and Reed Smith.
Worked as a day and evening Word Processor or Secretary on various types of Legal documents including charts, contracts, client memos, wills, trust agreements, interrogatories, TOCs, TOAs, cross references, indexes, letters, faxes, scans, mail merges, conversions, and transcription.
Utilized applications such as Docs Open, DocXtools and iManage; Outlook, Word Perfect, Word 2003 & 2007, PowerPoint, Excel, Deltaview, Adobe, Softwise, OmniPage, Best Authority, Payne Numbering Assistant, and MacPac.
4/01 – 4/02 SIMPSON, THACHER & BARTLETT, NEW YORK, NY Weekend Word Processing Supervisor (Third Shift)
Organized, prioritized, distributed, and monitored workload for the Word Processing and Proofreading departments. (7-word processors and 4 proofreaders)
Logged and submitted documents, made time reservations for attorneys, and assigned secretarial assignments.
Handled Word Support calls and navigated remotely to assist with Word trouble shooting issues.
Worked as an operator on various types of documents, such as revisions, scans, conversion clean-ups, new input, blacklines and printing requests.
Created a turnover report for the next shift Supervisor.
Maintained review information and staff attendance. 9/96 – 4/00 REPUBLIC NATIONAL BANK, New York, NY
Executive Assistant to SVP of Accounting Services
Personal assistant to the Accounting Services Department Head and CFO.
Created and maintained quarterly account reports spreadsheet.
Attended, documented, and distributed minutes for the weekly BIMAS meeting.
Inputted product definition for various BIMAS accounts; mapped BIMAS categories for all entities of BIMAS.
Created monthly progress reports for the CFO as well as created annual and semi-annual budget reports.
Handled all travel arrangements, created expense reports, memos and business letters for Department Head.
Maintained staff attendance.
EDUCATION: Columbia University — New York, NY
Advance course for Word for Windows and Excel, l994 San Francisco State University — San Francisco, CA Major: Child Psychology, Business Management, 1989-1990 SKILLS: Office 365, Microsoft Word, Excel, PowerPoint, Visio, Word Perfect, Innova, SoftWise, MacPac, DocX Tools, Best Authority, ChangePro, DeltaView, Adobe, Kofax Advance PDF, DM, iManage, Express Scribe, RightFax, Design Pro, Access, Lotus 123, Scanners, VPN, Citrix, BIMAS accounting system, Bloomberg, SmartStream, Oracle, Global Plus, ten-line switchboard, ten-key adding machine and typing
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