Rebecca Williams

Chipley, FL *****

adsp6t@r.postjobfree.com

+1-850-***-****

Experienced Administrative Assistant with extensive knowledge of advanced office management systems. Proven office and personnel management skills with equal ability in lead and support roles. Superior communication and people skills and works well in high-pressure settings with minimal supervision. Competent in accounting systems, inventory management, record keeping, document management personel systems, the reporting process and maintaining a high level of professionalism and attention to detail.

Authorized to work in the US for any employer

Work Experience

Administrative Assistant

Diamond H Services - Dothan, AL

January 2022 to July 2022

• Provided administrative support for Project Manager and Regional Manager

• Maintained all files, schedules, etc.

• Proficient in Microsoft Office

• Managed incoming and outgoing mail

• Directed phone calls

• Scheduled appointments

• Composed correspondence

• Approved timesheets

• Obtain required information for new employees

• Took monthly inventory

• Maintained databases and spreadsheets

• Create & maintain project files and process daily labor and material sheets applicable to project

• Processed billing in Bid Master

• Ensured accurate information sent to the corporate office for receiving payment Merchandiser (part-time)

American Greetings - Chipley, FL

December 2019 to April 2022

• Ensure the card department is full at all times and in a orderly fashion

• Sort and put away merchandise received

• Monitor inventory and re-order merchandise

• Set up and maintain seasonal or special displays

• Remove damaged or canceled merchandise from floor

• Assist customers when needed

• Maintain a positive relationship with store personnel

• Complete paperwork as assigned

Medical Records Indexer

Intutive Solutions - Bonifay, FL

October 2019 to February 2020

• Retrieve scanned patient information and prioritize assignments accordingly from the database

• Use predetermined patient index markers to ensure the appropriate patient file is being accessed

• Review/ examine each document individually to identify the type of document and the appropriate placement in the EMR

• Ensure quality and quantity standards are met

• Comply with HIPPA law and Confidentiality policies Administrative Assistant

Accountant One c/o Lambert Cable Splicing - Chipley, FL January 2019 to April 2019

• Receive completed Labor and Material Reports (LMR) from field staff and scan document into CORE according to the job number, ensure accuracy of the uploaded document, release data for indexing

• Create and maintain an operating file based on the job number and ensure all pertinent data is available for billing

• Review billing summary and verify all information that has been entered is accurate and all discrepancies directed to supervisor with supporting data for correction

• Data entry from daily intake sheet submitted by field staff that provides detailed information of all material used and labor applied to the project.

• Review completed jobs to ensure all man hours and materials have been recorded and any changes to the pre allocated hours or materials noted on the billing summary and then submitted to the corporate office for completion

• General office administration including filing, faxing and scheduling Release Of Information Specialist

Ciox Health - Bay Medical Center - Panama City, FL August 2018 to October 2018

• Receive and process all incoming Release of Information requests via mail, walk in's, telephone and fax in a timely manner

• Validate authorization of request then date stamp and highlight pertinent information to facilitate the process

• Complete by reviewing patients medical chart identify information needed, copy, scan, or fax appropriate documents then submit electronically to processing operations for completion and generation of invoice

• Provide professional customer service, ensure understanding of requested information, follow through and be proactive with concerns or problems that arise

• Perform quality check to assure the accuracy of information released, confidentially, and proper invoicing

• Stay current on state laws for fee structure, HIPPA laws, and facility policies Medical Records-Field Reviewer

Altegra Health - Alpharetta, GA

July 2017 to December 2017

• Access physician's on-site medical records to complete record review

• Accurate management of paper medical record or use of EM/ EHR platform to retrieve relevant data

• Identify, extract and scan relevant component of the medical record to support the review.

• Upload extracted data per assignment

• Ensure quality of data is maintained according to production standards

• Comply with HIPPA law

• Effective and professional communication skills when interacting with the provider, doctor, clinic or hospital

Education

Diploma in Medical Coding and Billing Specialist

Ultimate Medical Academy - Clearwater, FL

2015

Diploma in Bookkeeping and Accounting

Professional Career Development Institute - Norcross, GA 1996

High school or equivalent in General Studies

Chipley High School - Chipley, FL

August 1988 to 1992

Skills

• Quickbooks

• Medical Records (5 years)

• Google Docs (2 years)

• Office Management (10+ years)

• Organizational Skills

• Medical Terminology

• Supervisor

• Customer Service

• Time Management

• Outlook

• Microsoft Office

• Billing

• Data Entry

• Administrative Assistant

• MS Office

• Scheduling

• Filing

• Excel

• Records Management

• EMR Systems

• Insurance Verification

• HIPAA

• Medical Coding

• Medical Billing

• Epic

• Medical Receptionist

• Payroll

• Medical collection

• Bookkeeping

• Financial Statement Preparation

• Document Management

• Medical Office Experience

• Accounting

• Databases

• CPT Coding

• General Ledger Accounting

• Accounts Receivable

Assessments

Merchandise & Supply Storage — Proficient

April 2019

Measures a candidate's ability to apply systematic processes for managing and storing products and merchandise.

Full results: Proficient

Scheduling — Highly Proficient

April 2019

Measures a candidate's ability to cross-reference agendas and itineraries to avoid conflicts when creating schedules.

Full results: Highly Proficient

Verbal Communication — Highly Proficient

April 2019

Measures a candidate's ability to effectively convey information when speaking. Full results: Highly Proficient

Proficiency with Microsoft Office: Mail & Calendar (Mac) — Proficient April 2019

Using Microsoft Office Mail and Calendar tools to manage workload. Full results: Proficient

Basic Computer Skills: PC — Highly Proficient

February 2020

Performing basic computer operations, navigating a Windows OS, and troubleshooting common computer problems.

Full results: Highly Proficient

Administrative Assistant — Proficient

February 2020

Using basic scheduling, attention to detail, and organizational skills in an office setting. Full results: Proficient

Organizational Skills — Highly Proficient

August 2019

Measures a candidate's ability to arrange and manage files or records using a set of rules. Full results: Highly Proficient

Customer Focus & Orientation — Proficient

April 2019

Measures a candidate's ability to respond to customer situations with sensitivity. Full results: Proficient

Working with MS Word Documents — Highly Proficient February 2020

Knowledge of various Microsoft Word features, functions, and techniques. Full results: Highly Proficient

Attention to Detail — Highly Proficient

June 2020

Identifying differences in materials, following instructions, and detecting details among distracting information.

Full results: Highly Proficient

Medical receptionist skills — Highly Proficient

July 2020

Managing physician schedules and maintaining accurate patient records Full results: Highly Proficient

Electronic health records: Best practices — Proficient September 2020

Knowledge of EHR data, associated privacy regulations, and best practices for EHR use Full results: Proficient

Accounting skills: Bookkeeping — Proficient

July 2020

Calculating and determining the accuracy of financial data Full results: Proficient

Scheduling — Proficient

July 2020

Cross-referencing agendas and itineraries to avoid scheduling conflicts. Full results: Proficient

Work style: Reliability — Proficient

July 2019

Tendency to be dependable and come to work

Full results: Proficient

Data entry: Accuracy — Highly Proficient

December 2020

Entering data quickly and accurately

Full results: Highly Proficient

Following directions — Proficient

January 2021

Following multi-step instructions

Full results: Proficient

Attention to detail — Proficient

December 2020

Identifying differences in materials, following instructions, and detecting details among distracting information

Full results: Proficient

Basic computer skills — Expert

April 2021

Performing basic computer operations and troubleshooting common problems Full results: Expert

Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.

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