Document Controller Project Manager

SAJEER HASHIM

DOCUMENT CONTROLLER Mob. +974-****-****

************@*******.***

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Key Qualifications:

I have been acquired more than 12 years of Professional Experiences in the field of Documentation, Administration, Purchasing, IT, Secretary and Financial Controlling in Construction, Contracting & Consulting Company. I am currently working as a Document Controller with Dar Al-Handasah Shair & Partners (Consultants)

I am proficient and well experienced in maintaining efficient Computerized Documentation System using APMS, ACONEX, M-Files, Zutec, Microsoft Office, Primavera, Tally (FAT), SAP or Relevant Software’s.

Work Experience:

Project.: Conversion of Hangar D to Integrated Engine Workshop and Storage & Refurbishment of Doha International Airport (DIA)

Client.: Qatar Airways & Hamad International Airport Duties and Responsibilities: -

• Reporting to the Project Manager on daily basis regarding the new incoming and outgoing project documents, and to ensure that all the documents are up to date.

• Maintain and Register of all the incoming and outgoing project documents, Drawings, Work Inspection, RFI, and daily correspondences.

• Ensure that all the relevant documents received from subcontractors/Suppliers/sub- consultants are updated/recorded both hard copy and softcopy.

• Track and file project incoming and outgoing documents in to the register and save to the appropriate Server folder.

• Co-ordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

• Preparing all kinds of professional Excel formats for official works.

• Distribute and file all deliverable documentation in accordance with document management procedures and work instructions.

Reference: -

• Mr. Philippe Abouzeid – Project Manager (Dar Al Handasah Shair & Partners) Mob: - +974-****-****

Client: - Qatar General Electricity & Water Corporation (Kahramaa) Project: - Engineering Consultancy Services for Qatar Power Transmission Expansion - Phase 13 2020 January to till now

Document Controller

Dar Al-Handasah Shair & Partners (Consultants)

Tel: 4438 9389, Fax: 4465 4989,

P.O Box: 40358, Doha-State of Qatar

2017 October to 2019 December

Document Controller / IT Assistant

ELECTRICITE DE FRANCE (EDF) S.A Qatar Branch

Tel: 4447 0606, Fax: 4472 5615,

P.O Box: 23206, Al Reem Tower, West Bay - Qatar

SAJEER HASHIM

DOCUMENT CONTROLLER Mob. +974-****-****

************@*******.***

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Duties and Responsibilities: -

Document Controller Job:

• Responsible to coordinate with the client, Contractors, inter-department and other third parties involved for any technical clarifications of procedures, specifications, and drawings file and retrieve corporate documents, records, and reports.

• Check for accuracy and edit files, like contracts.

• Create templates for future use.

• Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

• Supervision for Final Documentation and preparing index and tracking system and submit to client for approval. Incorporate client comments on the final documents and resubmit.

• Prepare weekly pending document status reports and send to the concerns to expedite to complete as projects as needed.

• Assisting to Contracts Manager and Management to get the New Tenders and Bidding for new Projects.

• Using M-File (EDMS) to Manage and store the Documents and retrieve the documents as per Client/inter-department request.

IT Assistant Job:

• Order and stock office supplies when necessary.

• Resolve employee’s problems promptly and accurately.

• Report any repairs and maintenances to maintenance team.

• Add or update workstations for office staffs.

• Perform routine PC maintenance and updates for performance efficiency.

• Assist in maintaining Internet service, firewalls, and telephone systems.

• Installing and configuring computer hardware, software, systems, networks, printers and scanners.

• Responding in a timely manner to service issues and requests.

• Setting up accounts for new users with the help of IT Engineer. Reference: -

• Mr. Ovidiu Durlanescu – Project Manager (EDF S.A Qatar) Mob: - +974-****-****

Duties and Responsibilities: -

• Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation.

• Distribute and file all deliverable documentation in accordance with document management procedures and work instructions.

• Creating MCP Documents to the Client for final Approval.

• Creating Purchase Requests in SAP for materials and services for the project. 2016 March to 2017 September

Document Controller / MCP Coordinator / SAP

Administrator

Danway Qatar

Tel: 4436 0495, Fax: 4436 0496,

P.O Box: 10315, Doha-State of Qatar

SAJEER HASHIM

DOCUMENT CONTROLLER Mob. +974-****-****

************@*******.***

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• Preparing and maintaining Data Sheets for the Project Budget flow.

• Coordinate with team mates and maintaining project completion status. Reference: -

• Mr. Sabik Abdulla – Deputy Project Manager (Danway Qatar) Mob: - +974-****-****

Duties and Responsibilities: -

• Maintaining the document registers for the document’s submissions.

• Distribution of approved & commented drawings to the concerned Engineers and to follow up with Design Department to incorporate the client/consultant comments in the drawings and to resubmit the same for final approval.

• Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation.

• Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• Preparing all kinds of professional Excel formats for official works.

• Making & Maintaining the Correspondence Log sheet.

• Helping to QS to making Bill of Quantities.

Reference: -

• IBRAHIM TLEEL – Project Manager (Dar Al Handasah) Mob: - +974-****-****

Duties and Responsibilities: -

• Making Different Database on the basis of Zutec Software System.

• Create and maintain technical documentation.

• To follow up with client for approvals of Submittals.

• Making all kind of reports and graphical representation for using meetings with clients and subcontractors.

• Follow-up with Subcontractors to finish their scope works and giving them the current status report as well.

• Attending the weekly progress meeting to update the status of documents.

• Coordinate with Sub Contractor’s to close the snag lists on time.

• Responsible in audits, Tender Documents, Project Documents and daily correspondence and Overall, In-charge for the project Administration and Documentation work.

• Making Schedules and progress for taking attention of Engineers and Subcontractors. Reference: -

• KOICHI MIZUGUCHI – Dept. Head (Taisei Corporation) Mob: - +974- 6661 6143

2014 April to 2016 January

Document Controller

Dar Al-Handasah Shair & Partners (Consultants)

Tel: 4438 9389, Fax: 4465 4989,

P.O Box: 40358, Doha-State of Qatar

2011 November to March 2014

Chief Document Controller / Administrator

SKYORYX JOINT VENTURE (SOJV) TAISEI & TAV JV

NDIA (New Doha International Airport) Project

Tel: 4490 6873, Fax: 4490 6895,

P.O Box: 55873, Doha-State of Qatar

SAJEER HASHIM

DOCUMENT CONTROLLER Mob. +974-****-****

************@*******.***

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Duties and Responsibilities: -

• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, and database.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• File and retrieve corporate documents, records, and reports.

• Manage and maintain executives' schedules.

• Prepare the salary settlement and the same transferred to the site.

• To prepare payments to suppliers on time

• Any other accounting and auditing activities as directed by the Finance Manager.

• Controlling and find the calculation of Labours settlement.

• Preparing the Salary settlement on the Staff’s vacation time.

• Conducting the Interviews with the Managers.

Duties and Responsibilities: -

• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, and database.

• Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

• Open, sort, and distribute incoming correspondence, including faxes and email. Accounting Skills: -

• Controlling post invoices and credit notes relating to goods purchase and returns.

• To assist cost account supervisor in preparing reconciliation and any other accounting activities as directed by the supervisor.

• Supervising and controlling the journal entry.

• To attend physical stock takes and when held.

• To prepare the daily report for the payments issued to the supplier and reporting to the Finance Manager

• Preparing the Payroll for monthly Salary settlement.

• Making all type Excel Files with formulas and Formatting. Educational Qualification

• S.S.L.C – Board of Education, Govt. of Kerala

• Higher secondary – Govt. of Kerala (Commerce)

• BBA (Business Administration) – Indian School of Management & Studies

Computer Qualification

1. Certified in Diploma in Computer Application (Windows, Ms Office & Internet). 2011 April to October 2011

Document Controller / Administrator / Accounting Assistant MARINA TRADING & CONTRACTING Co. W.L.L

Tel: 4432 2250, Fax: 4432 5705,

P.O Box: 15534, Doha-State of Qatar

Dec. 2008 – March 2011

Document Controller / Site Office Secretary

K.S Construction Private Limited

Thiruvananthapuram. Kerala, India

SAJEER HASHIM

DOCUMENT CONTROLLER Mob. +974-****-****

************@*******.***

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2. Kerala State Unemployed Service Society Course

3. MS. Office. U -Tek Computer Academy 1st Floor Universal Tower Attingal. 4. Certified in FAT (Financial Accounting with Tally)

• TCL-IT Computer Education and Training Centre.

Language Proficiency

English

Malayalam

Tamil

Hindi

Arabic

Passport Details

Passport No : U 0994946

Issued at : Doha-Qatar

Exp. date : 16-01-2031

Visa Status : Work visa. (Transferable)

RP No. : 290********

Personal Details

Father’s Name : Hashim Abdul Khareem

Date of Birth : 10-03-1990

Marital Status : Single

Permanent address : Mumthas Manzil

Kayalvaram, Vakkom. P.O

Pin: 695308

Trivandrum, Kerala, India

Nationality : Indian

In view of above particulars, I hope that you will find out your essential in order to count me as a team member and provide me a chance to prove my best efficiency. As regards I assure that I can work hard and honesty all the times.

Name: Sajeer Hashim Date:

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