Office Assistant Management Analyst

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MARSHA A. BLACKWELL

***** ***** *****. **************, ** 20659 Home: 240-***-**** Mobile: 240-***-**** *************@***.*** Energetic and reliable Management Analyst, skilled and responsible for the execution of clerical work in support of the procurement of supplies, services, and/or construction requirements. Possesses a combined ten (10) year working knowledge of office management, management analysis and government contracts. Well-versed in the preparation, control, and review of procurement documents and reports; verifying and/or abstracting information contained in acquisition documents and reports; contacting vendors for status on orders and expediting delivery; maintaining various procurement files; resolving a variety of shipment (and other logistical elements), payment, or other discrepancies; and performing other similar work in support of procurement programs and operations. The work requires a practical knowledge of procurement procedures, operations, regulations, and programs in numerous realms of procurement to include: use of the Federal Acquisition Regulation (FAR), and other agency supplements

(i.e., Department of State Acquisition Regulation). Works well independently and with diverse groups of people. Eager to bring strong administrative skills to a large enterprising organization in need of top-level admin support.

SECRET Clearance Associate of Arts Science in Business Admin (APU)

FAR & DOSAR Literate Global Financial Management System (GFMS)

Problem-Solving & Organizational Skills Microsoft Word, PowerPoint, Outlook, and Excel

Services, Supplies, Construction, IT Systems Communication, Negotiation & Relationship-Building

Contract Management

CONTRACTING/MANAGEMENT ANALYSIS/OF F I CE MANAGEMENT EXPERIENCE MEC Energy Services/ Management Analyst/Office Assistant, New Town, ND, August 2019 - present RavenTek Solutions, LLC, Management Analyst/Office Assistant, Chantilly, VA, March 2009 – August 2019 ATSG Corp, Management Analyst/Office Assistant, Fairfax, VA, March 2009 – August 2016 CONTRACTING ACTIVITIES/ADMINISTRATION:

Possesses skills with researching laws and regulations as they pertain to governmental contracts

Knowledge with responding to government solicitations including RFPs and RFQs

Assisted with submission of all required documentation of existing contracts.

Maintain a 35 Million portfolio for IDIQ’s, modifications, and options.

Develop strong relationships with customers, team members to ensure a cohesive environment for operations.

Respond to colleagues’ and vendors questions regarding process.

Knowledge of pre-award, market research, developing acquisition strategies and plans for acquisitions; solicitations; regulations; negotiating price/cost, terms and conditions; performing post award actions that include delivery/task orders against established contracts; post-award procurement actions; and contract administration.

Adaptable to fast-paced and dynamic work environment as well as ability to think strategically and make effective decisions under tough situations

Performs Personal Service Contractor (PSC) duties, to include: obtaining price quotes from vendors, blanket purchase agreements orders, processing invoices for payment and executing modifications for de-obligation of unused funds;

Ensures compliance with all procurement and contract actions in accordance with the FAR & Foreign Affairs Manual (FAM) and its associated Handbooks (FAHs);

Maintains spreadsheets and metrics for tracking awarded PSC contracts and performance;

Serves as liaison between the Department of State’s (DOS) Overseas Building Operations (OBO), the Office of Acquisition Management (AQM) staff and the independently working vendors and other industry partners;

Initiates new contract and modification actions for Personal Service Contracts;

Conducts meetings with Special Investigators regarding Personal Service Contracts;

Performs cradle to grave contract administration - which includes, but is not limited to, preparation, change orders and termination of contracts for the convenience of the government; Marsha A. Blackwell E-mail: *************@***.*** Page 2 of 3 Mobile: 240-***-****

Processes furniture purchase requisitions (PR’s) -from different organizations within the DOS- in the mandated Federal Procurement Data Systems (FPDS);

Researches and runs data reports from FPDS and Global Financial Management System (GFMS) Momentum;

Periodically verifies and validates item orders with the AQM end-user customer;

Accesses GFMS, Momentum Acquisitions software to process procurement awards for Contracting Officers

(CO) signature, and completes FPDS reports for all awards issued in requisite prescribed time;

Directs and assists co-workers in resolving multiple procurement-related issues;

Helps determine contract type as well as verifies procedures that ensure compliance with the FAR and DOSAR;

Administers the Art in Embassies Program (AIEP) art contracts – including, but not limited to, the purchase of insurance, purchase of art work, and management of the transportation and storage Blanket Purchase Agreements (BPA);

Researched and analyzed federal contract laws and regulations

Responded to and managed government solicitations and contracts.

Negotiated agreements with vendors subcontractors and government agencies.

Researches the FAR for clarification on specific guidance for contract awards procedures;

Prepares, verifies abstracting, controlling, or closing out procurement documents, files, reports, and records;

Updates and maintains the currency of procurement documents and related information;

Sorts, compiles, types, and distributes requisitions, contracts, orders, modifications, etc.;

Tracks the status of requisitions, contracts, and orders using automated or manual files and through contacts with vendors, supply technicians, inventory managers, engineers, etc.;

Maintains bidder mailing lists by adding or deleting vendor information in the system;

Assembles contract file information and enters purchase order or contract data into Global Financial Management System (GFMS) Momentum and Federal Procurement Data Systems (FPDS);

Reviews reports and researching errors and conflicting information in procurement documentation;

Assembles and prepares procurement management reports by gathering and consolidating pertinent information;

Monitors contractor performance and recommends modifications to the contract;

Investigates customer or vendor complaints of errors in shipment, payment, and/or contract documentation;

Develops manual and/or assists in the development of automated procurement procedures; and reviews purchase order or contract files for inclusion of specific documents or clauses as defined in procedures. Supervisor: Ed Baran, A/OPE/AQM/FDCD /MSB703-***-**** or *******@*****.*** John Hite, A/AQM/FDCD/MSB - 703-***-**** or ******@*****.*** Jayaraman Medical Center, Medical Receptionist, Mechanicsville, MD, July 2008 - December 2008

Directed patients and visitors to the clinical areas and doctors;

Scheduled, received and directed patients and visitors to the appropriated areas or clinical personnel;

Maintained responsibility for general secretarial support functions to ensure efficient utilization of time; scheduled meetings, patients and appointments, maintained calendars; coordinated with other clinic services and education arrangements; kept patients records;

Checked fee tickets for accuracy and all pertinent information for billing;

Collected referrals and authorizations along with processing CTP’s for patient’s encounters;

Calculated monies received and settlements of credit card payments;

Maintained appropriate clinic records and departmental filing and archived system to ensure expeditious retrieval of information so that the clinic staff can accomplish their responsibilities;

Scanned all pertinent information into the EMR system in a timely and accurate manner assuring confidentiality of all records;

Followed all HIPAA guidelines to the best of his/her ability;

Attended clinic meetings as required;

Pulled medical record upon request and completes tracking in an accurate manner assuring confidentiality of all records;

Performed routine filing;

Other duties as assigned.

Marsha A. Blackwell E-mail: *************@***.*** Page 3 of 3 Mobile: 240-***-****

Supervisor: Milly Farrell, 301-***-**** ext. 105 MBR Computer Consultants, Inc., Vienna, VA Office/Human Resources Manager December 2007-July 2008

Maintained the work structure by updating job requirements and job descriptions for all positions.

Maintained organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

Prepared employees for assignments by establishing and conducting orientation and training programs.

Ensured planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.

Maintained employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.

Maintained management guidelines by preparing, updating, and recommending human resource policies and procedures.

Maintained professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Completed human resource operational requirements by scheduling and assigning employees; following up on work results.

Maintained human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.

Contributed to team effort by accomplishing related results as needed. Supervisor: Frantz Rousseau, 703-***-****

Internal Revenue Service,, Washington, DC 20224 Clerk Typist GS-0322-04/03 November 1987-September 1989

Provided administrative functions including but not limited to appointments, correspondence and special projects

Oversaw and made arrangements for meetings and conferences

Maintained payroll roster

Interacted with a wide variety of personalities while scheduling appointments Supervisor: Francis Wray, 202-***-****

National Aeronautics & Space Administration, Washington, DC 20546 Clerk Typist GS-0322-04/01 March 1987- November 1987

Oversee and make arrangements for meetings and conferences

Maintained Headquarters Awards Program & Vacancy Announcement Center

Interacted with a wide variety of personalities while scheduling appointments

Managed job openings based upon specialties and skill levels Supervisor: Eileen Gomsi, 202-***-****

Department of Commerce, Washington, DC 20546 Clerk Typist GS-0322-02/01 September 1984 - December 1985 Provided administrative functions in office including appointments, correspondence and projects EDUCATION & TRAINING

AMERICAN PUBLIC UNIVERSITY (APU) – Associates of Arts, Business Administration - May 2019

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