Document Controller Data Entry

Ruby Villacanas Abeto

Address: Deira, Dubai UAE

Email Add: *********@*****.***

Phone: +63-969-***-****

Linked in: https://www.linkedin.com/in/ruby-abeto- QUALIFICATIONS SUMMARY:

Experienced of 10 years + in the field of Construction, working on a multiple Projects Environment as Document Controller and Administrative support to the project team at site. Responsible for providing support to the Project Team including Administration, Clerical works and Documentation. Manage and administer a fully operating Electronic Document Management System. Highly organized, dedicated, goal oriented, and motivated to help the organization thrive. Competent in prioritizing and completing task on time independently. Adaptable 'Can-do' attitude, Flexible, Reliable, Pro-active with excellent English communication skills. Extensive experience in Microsoft Office and Data Base System. WORK EXPERIENCE:

GENERAL SKILLS:

Windows & Office Tool – MS

Office Applications (Word, Excel,

PowerPoint, Outlook)

Data Base Management

Data Entry

ACONEX (Basic & Advance)

ORACLE (Basic)

Standard Office Equipment

SAP

NESTROM

SOFT SKILLS:

Reliable

Team Worker

Organizational & Planning Skill

Time Management Skill

Efficiency

Resourcefulness

Attention to details

ORGANIZATION:

Dubai Cares – Volunteer –

helping processing relief goods

for Children of Syria

EDUCATION:

Bachelor of Science in Commerce

(Accounting)

Notre Dame University – Philippines 1990

INTEREST:

Travelling, Volunteering

Work Experience in Philippines:

Katahira & Engineer’s International –

Manila, Philippines

Secretary – March 1999 – Dec 2005

Cebu Pacific Airline – Davao City,

Philippines

Passenger Service Assistant /Information

– August 1990 – December 1998

Project Document Controller

Arenco Architectural and Engineering Consultants - Dubai, UAE 12/2014 – 06/2020

(Hilton, Marriott & Taj Resort Hotel Projects - Palm Jumeirah, Dubai )

Provide full and confidential documentation and administration support to the Project Team, Client and Contractors.

Set up, register, maintain & update master document database

& master document control file.

Supervise office administrative procedures.

Implement new system & train document controllers if needed

Maintain a proper and user friendly filing system for recording, tracking of all documents of the project.

Prepares reports and memos.

Manage daily routine activities of document control, including distribution of documents, tracking & maintaining records. Administrative Assistant

System Construct - Dubai, UAE

01/2011 - 10/2014

Oversee and coordinate office administrative procedures

Prepares monthly and weekly reports

Received incoming documents, circulate and distribute

Maintains the log of the documents received and submitted

Answers telephone and relay messages, greet people and direct them to contact, department or service area

Filing, organizing, scheduling appointments, drafting correspondence or messages

Type and proof read correspondence

Maintain inventory and order office supplies

Document Controller

Arabtec Construction - Dubai, UAE

08/2006 - 12/2010

(Projects: JBR Projects; Dubai Twin Towers)

Responsible for checking the compliance quality of documents as per Project and ACONEX requirement.

Maintain & update logs to ensure accurate status of submission.

Administer, control incoming & outgoing documents; submittals, specifications & drawings

Recording, checking, tracking & maintaining registers. Administer HR issues of site personnel like annual/sick leave application & passport withdrawal via ORACLE.

Controlling numbers, sorting, filing, storing & retrieval of docs.

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