Executive Assistant Administrative

Virginia B. Martin

404-***-**** *************@*****.*** 630 Montauk Way Alpharetta, GA 30022

LinkedIn: www.linkedin.com/in/virginia-martin-6200265 Facebook: https://www.facebook.com/virginia.martin.12382

Polished and self-motivated professional who enjoys working in a team environment or independently, managing and anticipating all aspects of leader’s day to day needs. Resourceful and mature task manager with extensive non-profit and business experience. Have earned a reputation for using broad-based management skills to serve as a fantastic Executive Assistant. Highly motivated to establish increased efficiency. Eager to please, while often described as a person who “gets things done”. Happy wife and mom of 2 girls.

Strengths and Areas of Expertise include:

Poised and productive

Calendar and time management

Cultivates cooperation

Excellent writing skills

Organized to the extreme

Can do attitude

On time and upbeat

Used to entrepreneurial mindset

Confidential and professional

Experience & Notable Contributions

MAIN STREET FINANCIAL GROUP 2018 – Present

Financial planning and wealth management in Milton, Georgia

Executive Assistant and Director of Client Services

Serve as founder’s Executive Assistant to include extensive calendaring, travel arrangements, gatekeeping duties, correspondence and helping President maintain highest level of productivity, to include rapid shifts in priority.

Manage all client and vendor meetings, client educational events, team lunches and outings, corporate swag, work anniversary management and random acts of kindness for clients.

Write post-meeting client follow up emails on behalf of founder. Assign follow up tasks to team members via CRM.

Manage all aspects of running the front office of a small firm to include marketing and social media, facility, supplies, equipment, service providers, office supply and other tasks as needed.

Manage new staff recruitment process, due diligence, interviewing, and hiring.

Serve as go-between for founder and other team members.

Maintain shared file drive for accuracy, operations legacy and FINRA compliance.

Advanced user of Microsoft Suite, Zoom, Redtail CRM and Calendly.

MIT ENTERPRISE FORUM OF ATLANTA 2006 – 2018

The MIT Enterprise Forum was a non-profit extension of the Massachusetts Institute of Technology’s Alumni Association whose mission was to promote technology entrepreneurship, innovation, and business development. The Atlanta chapter annually hosted 8-10 events with tech topics ranging from 3D printing, stem cell innovation to crypto currency.

This was an all-volunteer organization except for the Executive Director.

Executive Director

Daily interface with Chairman of the Board, C-level sponsors and key volunteers for program coordination.

Served as Chairman’s Executive Assistant for association-related tasks and projects, including scheduling, developing meeting agendas, Power Point presentations, minutes and action item follow up for all.

Directed all business aspects of running a small non-profit organization including seeking volunteers and sponsors, marketing, financial documentation, website and database management, purchasing and other day to day activities.

Managed the coordination of 8+ large events a year including the event development, speaker management, ticketing, marketing and social marketing, venue logistics, catering, budgeting and event income forecasting, management of registration staff and event execution. Prepare post event attendance and financial reports.

Managed multiple volunteer boards and committees including 40+ engaged volunteers.

1996 ATLANTA PARALYMPIC ORGANIZING COMMITTEE 1994 – 1996

The 1996 Atlanta Paralympic Games were a world class, Olympic-style competition for elite athletes with physical disabilities. Begun in Rome, Italy in 1960, the Paralympics are held directly after the Olympic Games.

Account Director, 1995 – 1996

Served as marketing liaison between nine major sponsors and the organizing committee. Negotiated and implemented final sponsorship contracts and deal points critical to the success of the Paralympic Games. Executed donation of equipment and services. Coordinated programs totaling $15 million in corporate sponsorships, including Kodak, Delta Air Lines, Sports Illustrated, Atlanta Journal-Constitution, WSB Radio and Sunrise Medical.

Director of Sponsor Services, 1994 – 1995

Directed sponsor announcement events including: coordination with sponsors, media, audio and video support team, and Atlanta corporate community. Developed a monthly sponsor newsletter. Co-produced sponsor hospitality, recognition, and signage programs. Involved development, management and execution of complex, high profile projects. Coordinated semi-annual sponsor marketing workshops. Included total event planning and execution of two-day events for 250+ guests.

CHILDREN’S HEALTHCARE OF ATLANTA 1987 – 1994

Children’s collaborates on the Children's Miracle Network, a year-round fund-raising and public relations campaign for children’s hospitals nationwide. I was Executive Director of this campaign. The program culminates during an annual telethon featuring sponsors, former patients and hospital representatives.

Executive Director Assistant Director Administrative Assistant

Successfully managed daily business operation and interviewed, trained and managed up to 7 employees statewide; supervised accounting, donor base management and volunteer support; prepared annual budget, financial reports and coordinated investments. Coordinated all details of two-day live television and radio broadcasts including station contract negotiation, logistics and participation of 600+ special guests. Supervised up to 4 other simulcast campaigns and productions statewide (Albany, Columbus, Macon and Savannah, Georgia).

Key Accomplishments:

Directed more than 50 annual events and programs statewide varying from corporate and employee campaigns.

Spearheaded Children’s Miracle Network Campaign.

Co-chaired Million Dollar Summit, a brainstorming workshop for children's hospitals who annually raise $1 million or more from telethon campaign.

Organized 300+ volunteers year-round for numerous events. Trained 16 volunteer chairmen.

Selected and installed hardware/software for word processing and donor management systems.

Developed and executed annual phonothon and special events statewide.

Education & Community Involvement

Bachelor of Arts

English Literature, University of the South, Sewanee, Tennessee

Volunteer Activities

Kings Ridge Christian School: Board of Trustees; Headmaster Search Co-Chair; Parent Club Board; Fine Arts Board; Co-Chair of High School Science Fair; Co-Chair Middle School Cotillion Program. 2006 – 2021

Children’s Chapel and Sunday School Leader; Cathedral of St. Philip, 1992 – Present

Troop Leader; Girl Scouts of Greater Atlanta, 2002 – 2015

Member/Volunteer, Junior League of Atlanta, 1989 - 2003

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