Data Entry Project Coordinator

Holly Or

Cell: 980-***-****

Email: *******@*****.***

Objective

Accomplished AP looking to secure a role in AP roles to further my career and increase my skillset. Able to assume challenging roles, perform in highly visible positions, work under pressure, multitask, meet deadlines and produce strong sustainable results. Aggressive, self-directed and energetic self-starter, who is effective at working both independently and in a team environment.

Professional Experience

Allied Industries Eco-Grip Floor June 2020-July 2022

Processed Invoices in Quickbook.

Processed checks for contractors, employees etc

Match PO’s result any invoicing issues.

Reconciliation vendor statement

Make deposit and received check.

Reconcile FedEx, UPS invoices and cleaner sales.

AMR/GMR Global Medical Response

Senior Accounts Payable Nov. 2019-May 2020

Verification of invoices for payment Accuracy

Maintain Error Spreadsheet

Reconcile On Hold report and Un-validated report Month end.

Work on any reporting spreadsheet that are requested by managements

Contract Employee: Dish Network, Comcast and Convergint Technology, BioScript

Accounting and other various position: AP, Project Coordinator/Construction DEC. 2018-Nov. 2019

Input and maintain data in our deployment tools.

Meet with PMs to review draft invoices and discuss project status

Maintain budgets (accurate accounting of project costs vs. project billings)

Update invoice tracking spreadsheet

Generate invoice and email to clients

Track deliverables, conduct timely data entry and provide real-time status reporting to PMs.

Develop and maintain accurate and complete files for projects managers.

Monitor all project documentation for integrity and completeness.

Perform a wide variety of administrative and analyst duties as required to support project completion.

Coordinating work orders and ensuring timely payments to vendors or Collection of payment due to us.

Analyze processes for enhancements

Issue monthly subcontractor payments in exchange for waivers (including 2nd tier and supplier waivers). Review waivers for accuracy and submit monthly waiver packages to title company (if applicable)

Generate weekly reports for Project Managers

Create Requisitions for Purchase Order approval and payment vendors

Obtain and review bids from GC

Create Work Orders for approval and uploaded into FieldForce.

Track WO’s for accuracy.

Charter Communications Dec 2016- Sept. 2017

Job Title: Project Accountant/ Project Coordinator

Maintain Spreadsheet and track Capital Budget for Network Operation for 5 verticals.

Managing all financial information related to a project or projects for the company.

Keep track of each project’s expenses and provides weekly reports on whether project is over or under budget.

Coordinate Capital Project for PM’s to meet all requirements for approval

Audit, request quotes SOW (statement of work to meet legal requirement

Ensure project is completed within time and budget.

Assist with project forecasts and reconcile with actuals, including invoice processing.

Tracking resource allocations and actuals (paid)

Creation of presentation in PowerPoints to project managers and leaders.

Create JIRA Tickets for Capital Project Request, Asset Transfer, and APOII for Asset tags.

Assist with tracking of business and technical deliverables and keeping the project plan up to date.

Time Warner Cable - Shared Services June 2003 – Dec 2016

T&E Auditor, Accounts Payable Specialist

Generate and approve expense reports on an as needed basis for Divisions, Regional Groups and Corporate locations.

Generate and ensure expense reports are in compliance with appropriate guidelines and requirements based on Corporate Policy, IRS guidelines and specific exceptions as determined by the divisions.

Communicate discrepancies policy to T&E requestor and approvers as appropriate. Provide training for new hire auditors.

Communicate ways to improve efficiency and cost effective of the process to management.

Process invoice for payment

Two-way match-3 way match PO, Research PO, pricing, Amount, Remittance

Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries

Reconciliation and verified the accuracy of data of account coding and resolved discrepancies.

Review and analyze vendor statements, and communicate issues to appropriate department, lead, and manager either verbally or in writing.

Collects and analyze key performance of accounts transactional volumes, dollars, invoices aging. Reconciliation bank statement and make lockbox deposit.

Textron Turf Care July 2001-June 2003

Senior Full Cycle Accounts Payable

Technical and Software Skills:

Microsoft office –Word, Intermediate Excel, Vlookup, Pivot Table, Outlook, PowerPoint

JIRA

PeopleSoft, OCR imaging

Oracle

Spectrum, Textura

Lawson, Ascend

Soft Skills:

• Planning and organizational abilities

• Customer Service

• Ability to multitask

• Analytical and problem-solving skills

• The capacity to work without supervision and under pressure

• The ability to work well in teams and independently

Education:

Master of Science in Accountancy (MSA) 2013

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