Administrative Assistant Distribution Associate

CAREER STATEMENT

A highly organized, flexible and detail-oriented Administrative Assistant with exemplary proficiency in MS Office. An effective and efficient liaison skilled in providing; excellent customer service, analytical problem solving, project management, meeting coordination, calendar maintenance and travel itineraries. Certified; Excel, Word, Powerpoint, Typing 60 wpm

EXPERIENCE

Contract Assignments – February 2019 to January 2020

Administrative Assistant Oct. 2019 to Jan. 2020

Tucker Associates Real Estate Svcs. – Carolynn Thelemaque, Realtor, Danville, CA

Managed several listings simultaneously from the moment of agreement through the property close

Coordinated staging, signage and copy writing appointments for multiple properties

Created, coordinated and maintained multiple calendars utilizing Outlook for; meetings, open houses, Brokers tours etc.

Posted a large amount of relevant photos and videos onto MLS and various communication boards

Composed a significant amount of confidential correspondence; agendas, letters and memoranda

Coordinated project management timelines utilizing Excel and Access for Contractors, Inspectors and various industry professionals to meet walk-thru and closing dates

On a monthly basis, I scheduled and arranged travel in addition to managing expense reports

Logistically planned and organized the annual client appreciation event for 100+ attendees

Administrative Assistant/Receptionist Sept. 2019 to Oct. 2019

Ajilon and Parker + Lynch Consulting, Walnut Creek, CA

Utilizing MSWord composed confidential correspondence; agendas, letters and memoranda

Coordinated meetings, events, domestic and international travel for 5 Managers utilizing Outlook

Processed expense reports utilizing Excel

Facilities Coordinator July 2019 to July 2019

Ajilon and Parker + Lynch Consulting, Walnut Creek, CA

Greeted and routed customers to appropriate staff while maintaining building security standards

Answered a multi-line set, screened and routed calls to the appropriate team members

Composed and proofread various internal and external communications utilizing MSWord

Administrative Assistant/Receptionist June 2019 to July 2019

Ajilon and Parker + Lynch Consulting, Walnut Creek, CA

Working with Excel I created various spreadsheets utilizing the merge, sort and filtering functions

Greeted and screened customers for the appropriate team members

Arranged domestic and international travel for team members and processed expense reports

Marketing Assistant Feb. 2019 to May 2019

AppleOne Staffing Agency, Walnut Creek, CA

Utilizing Excel, maintained weekly market segment production timelines and marketing corrections

Created various animated Powerpoint presentations for agent’s weekly staff meetings

Partnering with a voice talent agency, developed scripts for TV and social media outlets (e-blasts)

Navigating in Outlook, maintained various calendars, contact lists, email correspondence and tasks

Administrative Assistant Sept. 2015 to Nov. 2018

Parker-Anderson Enrichment, Pittsburg, CA

Utilizing Excel’s sorting and filtering functions, maintained confidential spreadsheets (students & staff)

Composed email, correspondence memos, letters and faxes utilizing MSWord

Maintained all confidential emergency information, daily attendance and student records utilizing Excel

Coordinated team meetings, travel and events utilizing Outlook

Created various animated presentations for students, faculty and parents utilizing PowerPoint

Reconciled monthly spending utilizing Excel

Within Excel, tracked contracts, forms and grants requiring owner approval

Sales & Service/Distribution Associate (Part-time) Nov. 2014 to Aug. 2015

United States Postal Service, Pittsburg, CA

Processed 50+ walk-up customers requesting; stamps, parcels, vacation holds, P.O. Box rentals etc.

Sorted and processed bulk mail and parcels (including Amazon) for Carrier distribution

Conducted product inventories; attached/removed security devices; recorded sales floor inventory

Administrative Assistant Oct. 2008 to Oct. 2014

Re-Max / Welcome Home – Carolynn Thelemaque, Realtor, Lafayette, CA

Managed listings from the moment of agreement through the property close

Coordinated staging, signage and copy writing

Created, coordinated and maintained multiple calendars utilizing Outlook for; meetings, open houses, Brokers tours etc.

Coordinated project management timelines utilizing Excel and Access for Contractors, Inspectors and various industry professionals to meet walk-thru and closing dates

Managed calendars utilizing Outlook focusing on sales, closing dates and travel arrangements

Demonstrated a high level of attention to detail and organizational skills composing confidential correspondence; agendas, letters, emails and memoranda

Developed filing systems for confidential correspondence resulting in 30% office efficiency

EDUCATION

Bachelor of Science - Business Administration (Cum Laude) – University of Phoenix, San Jose, CA

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