Data Entry Executive Assistant
Resume:
OBJECTIVE
Start working
immediately by
supporting and
facilitating those
around me.
Learn and grow
with the people
around me so that I
become part of the
team.
STRENGTHS
I am passionate
about my work. I
follow up on
incoming issues
and concerns. I
am versatile and
can easily switch
gears prioritizing
the issues at hand.
I am dedicated,
honest, and loyal.
Proficient at:
• Excel
• Power Point
• Word
• Outlook
Claire Griebenow
Executive Administrative Assistant
***********@*****.***
1813 Watermill CT.
Plano, TX 75093
EXPERIENCE
Executive Assistant to Director of Operations -
STEWARD HEALTHCARE
JUNE 2019- APRIL 2020 (FURLOUGHED DUE TO COVID)
C-Level Executive Support
Executive Calendar Management
Overseeing multiple projects concurrently and communicating important issues to or Executive members
Demonstrated problem-solving skills and independent decision making in a high-pressure environment
Outstanding communication skills both verbal and written Maintaining appointment schedule by planning and scheduling meetings -Office Management
Extensive knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Human Resource Liaison-selected and interviewed candidates Head Administrator/Authenticator for accessibility to specific Areas of the Company
Managed Permissions on PC/MAC
Authorized permissions for different hospitals, health plans, and passwords
Handled Calls and Correspondence
Created charts projecting bad debt per hospital vs. time passed
• Blackbaud
• Share point
• Zoom
• OneNote
• Meditech
• Calendar
Handled numerous confidential matters both professional and personal
Ordered Supplies and Equipment for all staff (50+employees) Relocated all Staff to new Facility
Prepare packaging slips and shipping documents for transporters Sorted incoming mail
Download lockboxes for multiple hospitals
Wrote off bad debt less than $5,000 over 180 days old Excellent data entry skills
Maintained compliance and regulation procedures
Proactive communication
Finance Assistant- TEMPLE EMANU-EL
FEBRUARY 2018 – FEBRUARY 2019
Updated financial records with daily transactions
using Word and Excel spreadsheets
Processed payments
Interacted with auditors
Supported accounts payable and receivable, billing and invoices using Blackbaud Software
Human resource assistant entered all new employees Maintained records of date of hire and termination for health care benefits organizing records containing confidential and sensitive material
Interacted with banks and financial institutions with regards to donations both with grants and foundations
Assisted with fundraising meeting the goal of $1 million in collected revenue
Provided office administration: physical security and key control Recorded meeting minutes monthly for accounting department Data entry using Microsoft Word
Membership Support
Responsible for highly sensitive material determining if financial assistance would be necessary
Coordinated with the head of membership services and support following up on late payments due to catastrophic circumstances Entered notes on all member’s requiring financial review, assistance, and electronic fund transfers
Executive Assistant - AERIAL CONSULTING
SEPTEMBER 2016- OCTOBER 2017
Worked directly for the CEO.
Composed memos, prepared documents, arranged meetings, handled travel (domestic and international). Maintained and operated office equipment using Microsoft software (Word, Excel, Outlook, Power Point, etc), Share point while handling office machinery in addition to various extra duties as assigned. Office Manager - ELLIS & BERKOWITZ MEDICAL
SAN DIEGO, CALIFORNIA
JANUARY 1996- SEPTEMBER 1998
Head of Human Resources managing private information plus determining pay scale and benefits. Held employee performance reviews every three months. Worked directly with multiple hospitals and satellite offices ensuring cost effectiveness and optimum performance. Arranged conferences, payroll, vendors, property management, and maintained an organized filing system. Operated office equipment and delegated various responsibilities.
Receptionist/Office Assistant - BAKER & MCKENZIE
LAW FIRM JULY 1994- SEPTEMBER 1995
Oversaw receptionist area including greeting visitors and responding to telephone and in-person requests for information. Coordinated lunches, events, and boardrooms for depositions and client
meetings. Obtained signatures for financial documents and handled B2B for the vendors of choice.
Executive Administrator - Q-ZAR ENTERTAINMENT
OCTOBER 1993 – SEPTEMBER 1994
Maintained schedules, managed meetings, and prepared memos for both the CEO & CFO. Answered phones, composed resumes, created presentations, and generated reports. Designed electric file systems and maintained electronic and paper files. Opened, sorted, and distributed messages and correspondence. Recorded, transcribed, and distributed minutes of meetings. Loan Officer - TEMPLE-INLAND MORTGAGE
MARCH 1992- OCTOBER 1993
specialized in non-commercial mortgage loans. Acted as a liaison between buyer and broker. Developed key relationships and closed over $300,000.00 in 1st year.
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EDUCATION
PSYCHOLOGY • 1992 • UT AUSTIN
GPA 3.3 Collaborated and contributed to the book Out of The Blue, 1995 ISBN 978-0-393-31299-7 with Professor David Cohen COMPUTER SCIENCE • SEPT 2016-ONGOING • EDX
MANDARIN CHINESE OCT 2017-ONGOING
VOLUNTEER WORK
Soup Kitchen Dallas Texas Major Holidays
Chess Club Centennial Elementary
DJHA Team Manager
Baylor Irving Speech Pathology
Meals on Wheels
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