Office Manager Analyst Business

Location:

Clinton, MD

Posted:

September 16, 2022

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Resume:

SENIOR ACQUISITION and PROCUREMENT SPECIALIST

With 15 plus years’ category management, strategic sourcing, and other acquisition solutions

CAREER PROFILE

Outcome-oriented leader focused on the business value of acquisition. Integrative strategic thinker with superior communication and technical skills leading to innovative improvements that align acquisition services and processes with business vision. Trusted partner to senior business leaders, clients and stakeholders, contributing experienced, broad-based, integrated approaches to efficiently maximize acquisition business value.

Core areas of expertise include:

Oral Communication

Acquisition Strategy and Advice

Contracting / Procurement

Federal Acquisition Regulations

Process & Service Improvement

Developing Staff & Organization Skills

Program & Project Management

Building & Leading Teams

Fostering Customer & Business Success

Providing policy/procedures interpretation

Researching, reviewing and/or interpreting acquisition regulatory and directive material

Financial Management & Analysis

EDUCATION, CREDENTIALS, & COMPETENCIES

Continuous Learning History: Defense Acquisition University online classes Principles of Federal Appropriations Law Northern Virginia Community College classes Gar-Field HS Diploma

Clearances: DHS Public Trust DHS EOD

Skills: Technical Competency Independence Work Well with Others Avid Learner Business Sense Communication Creativity Organization Persistence

Competencies: Administrative Policies and Procedures Data Analysis and Interpretation

Policy Research and Analysis Change Management Written Communication

COMPUTER EXPERIENCE

Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Access, PRISM Database, Federal Financial Management System (FFMS), SharePoint Database, Office 365

PROFESSIONAL EXPERIENCE

Vergys, LLC/ U.S. Food and Drug Administration (FDA) Silver Spring, MD 5/4/2022-9/22/2022 40 Hours a week

Senior Associate/Budget and Acquisition

Responsible for assisting with updates to the Spend Plan daily and to follow contracts period of performance from cradle to grave.

Key Results:

Aid in translating stated requirements into recommended acquisition documents, including, but not limited to, performance-based statements of work

As required, provide draft documentation support in planning, developing, and staffing products such as senior-level briefings, correspondence, reports, databases, and websites.

Support planning, development, and establishment of contracting strategies.

Support the research and development of statements of work, performance work statements, and other documents required to effectively execute acquisition program priorities.

Review program and customer documentation for accuracy and completeness. Review program technical, cost, and schedule data to assess performance against program objectives.

Develop and recommend courses of action briefings to support the procurement process.

Independently apply experience and knowledge to various project and program initiatives: investigate, analyze, plan, design, develop, implement, or evaluate solutions for project and program contracting efforts; issue resolution and recommendation support to achieve desired program outcomes.

Work closely with the project team and government personnel to prepare, review, revise, and maintain technical project documents (e.g., business needs assessments, risk management plans, alternatives analysis, cost-benefit analysis, acquisition plans)

Support IT investment management documentation and monitoring to maintain federal compliance and ensure investment success

Collect and manipulate a variety of data to generate recommendations or conclusions

Conduct primary research that supports client recommendations

Synthesize and summarize data, research, or communications (e.g., summary briefings and meeting minutes)

Contribute to firm marketing and promotional efforts

Strategic Solutions International/Defense Health Agency (DHA), Falls Church, VA 12/2021-4/28/2022 40 Hours a week

Senior Acquisition/Financial Analyst Business Operation Experience

Responsible for assisting with updates to the Spend Plan daily and to follow contracts period of performance from cradle to grave.

Key Results:

Develop and use a system to track and maintain current all important information on Taskers and acquisition action, keep track of and remind program office of suspense, coordinate with program office for current information to update status.

Develop acquisition planning/milestone charts in concert with program offices

Work directly with Government staff to plan and track program progress, identify program and mission problems and impacts, and develop point papers, recommendations for improvements and reports supporting graphics, briefings, spreadsheets, and formal documentation.

Coordinate with and inform government leaders, resource managers, and program office requirements personnel (COR’s, PM’s, etc.) on progress throughout the acquisition and budget/financial process, developing and maintaining acquisition milestone documents as needed, and reporting appropriate risks.

Plan and facilitate the frequent coordination and status updates with numerous program offices for accurate budget and contract tracking and reporting to government leadership’s awareness and actions.

Summarized budget and financial reports into executive summaries for rapid consumption

Maintain records and documentation in a virtual environment, utilizing workflow tools and MS Office of all actions through the procurement life cycle

Responsible for the oversight of overall schedule and quality of the client deliverables

Maintained data reconciliation among various DHA procurement and non-procurement systems. Coordinated with representatives responsible for data residing in various DHA offices

Assist in tracking funded/unfunded procurement actions

Review statement of Funds daily (SOF)

Assisted federal staff with researching, gathering, providing advice, and compiling materials for briefings, papers, and executive summaries for use by senior leadership at meetings and conferences

OBXTEK Inc., Department of Homeland Security (DHS) Office of Chief Human Capital Officer (OCHCO), Washington, DC 12/2019-12/2021 40 Hours a week

Senior Acquisition and Procurement Business Operation Experience

PRISM Database - (New and Old PRISM system) to develop New Requisitions, Initiating Award Modifications, Closeout procurement requisitions, Create Amends to prior awards and or solicitations procurement requisitions actions.

Responsible for assisting with procurement program identification, development, and maintenance. Also assisting in developing and implementing policies and procedures for procurements.

Key Results:

Performed special complex studies and analyses of DHS procurement practices in order to make innovative recommendations for change

Assisted in the development of procurement policies, procedures, and practices in order to achieve maximum customer service, efficiency, and cost savings/avoidance

Provided technical assistance and strategy planning to the Contract Specialists relative to sensitive and complex procurement situations, as well as through solicitation, contract, contract file reviews, and analytical surveys

Performed on-site reviews of DHS procurement functions relative to DHS guidelines and relevant portions of the Federal Acquisition Regulation (FAR), and the Department of Homeland Security Acquisition Regulation (HSAR), and the Department of Homeland Security Acquisition Manual (HSAM)

Advised Acquisitions' managers regarding systemic weaknesses in the DHS procurement function and recommend corrective actions.

Train new contractors on how to process in the old and new PRISM. I walk them through how to process a modification, amend a procurement requisition and or process a new procurement requisition.

Assist human resource with contractor’s sick leave, and personnel time off

EconSys Inc., DHS Office of the Chief Human Capital Officer (OCHCO), Washington, DC 04/2019-12/2019 40 Hours a week

Senior Acquisition and Procurement Business Operation Experience

Responsible for assisting with procurement program identification, development, and maintenance. Also assisting in developing and implementing policies and procedures for procurements.

Key Results:

Assisted in obligating, forecasting and procurement development

Assisted with analysis of several critical internal policies, procedures, and processes and coordinated with the federal office manager in the preparation of special reports senior internal stakeholders

Reviewed Statements of Work, Independent Government Cost Estimates, Analysis of Alternatives, Acquisition Plans, Streamline Acquisition Plans, and Interagency Agreement Forms alongside our team’s federal lead

Assist in tracking funded/unfunded procurement actions

Assisted the federal lead with developing and implementing process improvement to increase the operation of the team by developing training aids and conducting training for the acquisition workforce within DHS

Led the development and maintenance of a database for all procurement actions

Train new contractors on how to process in the old and new PRISM. I walk them through how to process a modification, amend a procurement requisition and or process a new procurement requisition.

Assist human resource with contractor’s sick leave, and personnel time off

EGLOBAL TECHNOLOGIES, Department of Homeland Security (DHS) DHS Office of the Chief Information Officer (OCIO/ITSO), Washington, DC 10/2018-04/2019 40 Hours a week

Senior Acquisition and Procurement Business Operation Experience

Responsible for assisting with procurement program identification, development, and maintenance. Also assisting in developing and implementing policies and procedures for procurements.

Key Results:

Managed projects to implement changes to organizational acquisition processes and procedures

Conducted analysis, evaluations, examinations, and fact-finding studies related to organizational policies and operation in tandem with the Government Lead

Provided Information Technology Services Office (ITSO) acquisition requirements in developing pre-solicitation documentation to include acquisition plans, statements of work/objectives and cost estimates

Established a mechanism for tracking and processing ITSO acquisition activities and prepared routine correspondence and documentation in support of ITSO acquisitions

Maintained data reconciliation among various DHS procurement and non-procurement systems. Coordinated with federal representatives responsible for data residing in various DHS offices

Facilitated collaboration and communication between acquisition and program offices

Frequently summarized budget and financial reports into executive summaries for rapid consumption

Train new contractors on how to process in the old and new PRISM. I walk them through how to process a modification, amend a procurement requisition and or process a new procurement requisition.

Assist human resource with contractor’s sick leave, and personnel time off

POTOMACWAVE CONSULTING, DHS Office of the Chief Information Officer (OCIO/BAO), Washington, DC 10/2015-10/2018 40 Hours a week

Financial Analyst

Responsible for assisting with the analysis of internal administrative policies, procedures, and processes and coordinates with the office manager in the preparation of special reports.

Key Results:

Managed several highly visible projects to implement changes to organizational acquisition processes and procedures

Conducted critical analysis, evaluations, examinations, or other fact-finding studies related to organizational policies and operation

Assisted federal staff with researching, gathering, providing advice, and compiling materials for briefings, papers, and executive summaries for use by senior leadership at meetings and conferences

Summarized budget and financial reports into executive summaries for rapid consumption

Maintained data reconciliation among various DHS procurement and non-procurement systems. Coordinated with representatives responsible for data residing in various DHS offices

Facilitated collaboration and communication between acquisition and program offices

Team Lead for the contractors on site day to day work. I maintained the team’s vacation schedule, PTO days off as well as sick days.

Train new contractors on how to process in the old and new PRISM. I walk them through how to process a modification, amend a procurement requisition and or process a new procurement requisition.

Assist human resource with contractor’s sick leave, and personnel time off

KEY MANAGEMENT PARTNERS/ DEPARTMENT OF HOMELAND SECURITY (DHS), Washington, DC, VA 08/2012-10/2015 40 Hours a week

Acquisition Analyst Lead Experience

Responsible for assisting with the analysis of internal administrative policies, procedures, and processes and coordinates with the office manager in the preparation of special reports.

Key Results:

Prepared and printed critical weekly/ month reports to review purchase card transactions/status

Conducted DHS Annual purchase card certification reviews and quarterly purchase card audits

Generated multiple reports for program management/oversight using Microsoft Excel macros

Ensured appropriate delegation of authority was issued to all cardholders, including those with authority up to the micro-purchase limit and those warranted with single purchases authority exceeding the micro-purchase limits

Provided Information Technology Services Office (ITSO) acquisition requirements in developing acquisition plans, statements of work/objectives and cost estimates

Advised on relevant and high priority multi-million-dollar acquisition programs, basing analyses on interrelated issues to identify and communicate effectiveness, efficiency, and productivity of substantive mission-oriented programs and projects

Maintained data reconciliation among DHS various DHS procurement and non-procurement systems using quantitative and qualitative analyses to assess and improve the effectiveness of DHS procurement process across DHS various acquisition and procurement financial systems

Train new contractors on how to process in the old and new PRISM. I walk them through how to process a modification, amend a procurement requisition and or process a new procurement requisition.

BEST VALUE TECHNOLOGIES INC. DEPARTMENT OF HOMELAND SECURITY (DHS) Arlington, VA 09/2011-08/2012 40 Hours a week

Program Management Support Analyst Lead Experience

Responsible for assisting with the analysis of internal administrative policies, procedures, and processes and coordinates with the office manager in the preparation of special reports.

Key Results:

Provided budgetary and program advice in the development of cost estimates associated with short-term and long-term projects

Lead efforts to create and implement a database to track invoices, contractor personnel, and burn rates

Conducted analysis, evaluations, examinations, or other fact-finding studies related to organizational policies and operation

Managed projects to implement changes to organizational processes

Formulated budget request packages in accordance with legislative regulatory directives

Developed cost justification supporting materials, quarterly execution reports, annual budget calls, budget allocation, performance reports, Congressional Justifications, Congressional Briefings, and Resource Allocation Plans

Analyzed trends in current and future utilization (committed, obligated, and expended) and prepared periodic cost and performance reports

Assist human resource with contractor’s sick leave, and personnel time off

NETSTAR-1/DEPARTMENT OF HOMELAND SECURITY (DHS) Arlington, VA 11/2010–09/2011 40 Hours a week

Project Management Support Analyst/Operations Specialist

Responsible for assisting with the analysis of internal administrative policies, procedures, and processes and coordinates with the office manager in the preparation of special reports.

Key Results:

Assists with analysis of internal administrative policies, procedures, and processes and coordinates with the office manager in the preparation of special reports.

Keeps leadership informed of potential problem areas.

Functions as primary liaison between leader and staff by triaging requests for conference calls, visits, meetings, briefings, presentations, etc.; eliminating continual interruption and disruption.

Conducting analysis, evaluations, examinations, or other fact-finding studies related to organizational policies and operation

Providing technical guidance related to organizational operations

Maintains control of executive’s daily and travel schedule.

Managing projects to implement changes to organizational processes

Draft responses to correspondence and creates templates for recurring requests to assure unity of messaging.

Keeps leadership informed of potential problem areas.

Draft responses to correspondence and creates templates for recurring requests to assure unity of messaging.

Ensures leadership are aware of deadlines and that organizational deadlines are met.

Follows up to monitor and report on progress in resolving issues or problems that are being addressed by other sections or branches of the office.

Train new contractors on how to process in the old and new PRISM. I walk them through how to process a modification, amend a procurement requisition and or process a new procurement requisition.

RAYTHEON, INC. / DEPARTMENT OF HOMELAND SECURITY (Rosslyn, DHS) 04/2002–11/2010 40 Hours A Week

Project Management Support Analyst/Operations Specialist

Responsible for assisting with the analysis of internal administrative policies, procedures, and processes and coordinates with the office manager in the preparation of special reports.

Key Results:

Functions as primary liaison between leader and staff by triaging requests for conference calls, visits, meetings, briefings, presentations, etc.; eliminating continual interruption and disruption.

Maintains control of executive’s daily and travel schedule.

Independently determines which matters to handle directly and which matters to refer to other management officials.

Assists with analysis of internal administrative policies, procedures, and processes and coordinates with the office manager in the preparation of special reports.

Assists staff with researching, gathering, and compiling materials for briefings, papers, and executive summaries for use by leadership at meetings and conferences.

Summarizes budget and financial reports into executive summaries for rapid consumption.

Performs research and analysis projects as required.

Developed and prepared processes and procedures for ordering supplies.

Completed weekly assessment of expenditures made against the supply account.

Collected and managed files supporting travel approvals for all portfolios for the NMCI team and RIS team.

Coordinated Executive Sedan Service (ESS) to locations to facilitate the conduct of official government business inside the Capital Beltway for the Raytheon program manager.

Prepared documentation, slide show reports, job fairs, newspaper ads, and prepared minutes to support NMCI team and RIS team tasking.

Maintained employee’s personnel records. Key contact in support of floor to floor move operations such as space planning and cost estimating.

Assisted with the recruitment for technical and administrative positions, as well as scheduling interviews and mailing offer letters.

Assisted with NMCI New Hire orientations and the Raytheon Jamis database.

Assist human resource with contractor’s sick leave, and personnel time off

AWARDS / CERTIFICATIONS

Raytheon Performance Award (April 2004) Raytheon Achievement Award (February 2010)

US-VISIT Homeland Security Achievement Award (February 2010) PRISM Approvers/Reviewers (June 2012)

PRISM Requisitioner (September 2012)

PRISM Initiating Award Modifications (September 2012)

Fundamentals of Systems Acquisition Management 101 (November2013) Federal Financial Management System (FFMS) April 2016

Procurement Requisition and Obligation Management (PROMS) 2019

Contact this candidate