Industrial Training Clerical Assistant
Resume:
PERSONAL INFORMATION
Name : Al Xandrei Jan Gacusana
Nationality : Filipino
Language : English & Tagalog
Marital Status : Single
Date of Birth : March 22, 1992
Current Place : #5 First Street, Santo Nino, Marikina City
Contact Number : +639-**-***-**** / +639-**-***-****
E-mail Address : ************@*****.***.**
Personality : Cheerful, Creative, Self – motivate & Quick Learner
OBJECTIVE
A challenging position in a service-oriented company that will fully utilize my potentials and skill based on my formal education, training, and work experience.
EDUCATION
School : University of Perpetual Help System
Program : Associate of Computer Technology
Year Graduated : 2013
Major : Programming
VOLUNTEER EXPERIENCE
Position : Editor, Safety & Security Newsletter
Dated : September 2016 – December 2017
School : National Industrial Training Institute
Position : Photographer, Safety & Security Newsletter
School : National Industrial Training Institute
Position : Secretary of Minutes of Meeting, Safe Operations Committee
Dated : September 2016 – December 2017
School : National Industrial Training Institute
SKILLS AND KNOWLEDGE
GENERAL SKILLS:
Communication skills (Written & Verbal)
Organization skill
Time management skills (creating and keeping deadlines)
Physical organization skill (filing, record keeping, coordinating & typing
memos)
LANGUAGE SKILLS:
Writing & Speaking – Tagalog – Ilocano (Mother Tongue)
Writing & Speaking - English (Intermediate)
Speaking - Arabic Basic (Beginner)
COMPUTER SKILLS:
Full knowledge and experience in the field of COMSCI.
Fast dealing with new programs and machines.
Professional with computer troubleshooting and technical support for end-user.
Professional user for Microsoft Office Program
Adobe Software (Photoshop and Flash)
Experience for SAP & Oracle
Fast typing in Tagalog & English (50-60 wpm)
EMPLOYMENT RECORDS
Date of Employment : April 26, 2021 – up to the present
Employer : ILO Construction Inc.
Position : Construction Timekeeper / Site HR
Executive Support Summary
Provides specialized clerical and administrative support to HR Department.
Monitors the number of hours of labor a construction project is using and the rates of the different workers who are the site.
Maintains time, trip tickets and Overtime forms and accurately inputting time and attendance data into it. Ensures that all documents are signed and approved by Project Engineer.
Verifies attendance, hours worked and pay adjustments while tracking overtime hours and approving compensatory time earned.
Performs other related task that maybe assigned from time to time.
Date of Employment : December 5, 2017 – January 2020
Employer : Universal Link, Saudi Arabia
Position : Secretary to the President / CEO
Executive Support Summary
Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Communicates with the general staff on the President/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the clients.
Communicates directly and on behalf of the President/CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.
Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.
Supports President/CEO in his external commitments, including service on external boards, committees and other groups.
HR Support
Administratively supports HR director (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other correspondence as directed.
Date of Employment : April 13, 2016 – December 5, 2017
Employer : National Industrial Training Institute (NITI), Saudi Arabia
Position : Secretary to the President / CEO
Executive Support Summary
Assigned as Secretary to Executive Director’s office.
Updating the Executive Director’s MS Outlook calendar for communication meetings and appointment.
Consolidates units/major highlights required for the NITI Executive Director weekly.
Prepares and submits various reports such as weekly and monthly activity highlights.
Provides overall clerical assistant to another units/department.
Maintain records of statistical data and perform other clerical tasks such as filing/bookkeeping, typing memos and email correspondence and updating numerous reports in compliance with established standard NITI office procedures.
Answering calls, taking messages and handling correspondence.
Organizing and servicing meetings (producing agendas and taking Minutes)
Handling clerical task from Human Resources:
Filing/updating the records for the NITI employees in their files especially in oracle system to ensure the reliability.
Handling clerical task from Safety & Security:
Revising/Updating the Policies and Procedures (Safety & Security Manual and ERP).
Ensure the all incidents are reported immediately.
Filing the reported incidents.
Ensure incident corrective actions are followed up and completed.
Consolidating events to put in the Safety & Security Newsletter.
Member of the Safe Operations Committee (SOC).
Date of Employment : January 17, 2014 – February 1, 2016
Employer : Hadi Al Hammam, Saudi Arabia
Position : Clerk / Timekeeper
Executive Support Summary
Answering calls, taking messages and handling correspondence.
Organizing and servicing meetings (producing agendas and taking minutes)
Maintain the files/document for the several Gas Plants such as (HGP, HNGL, ShGP, Haradh Gas Plant, Shaybah Gas Plant and Administrations).
Consolidates inputs/major highlights required for the GO VP weekly conference calls.
Prepares and submits various reports such as weekly/monthly activity highlights.
Keeping the excel sheet updating for the SOW from the various Gas Plants
Provides overall clericals assistants to co-workers.
Preparing Temporary Access to the clients, customers to attend the bidding or urgent meetings. Approximately 50-70 access in one day.
Communicating to the several contracting units in different Gas Plants to follow up the documents that was sent to them.
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