Hr Assistant Document Controller

*

R E S U M E

SHABANA Contact Info:

# C-**/*, Thimmareddy New building,

Yellamma Street, Nagavarapalya,

C.V. Raman Nagar, Bangalore – 93

Ph. No.+965-********, Kuwait City,

Email ID: *************@*****.***

*****.****@*****.***

Career Summary

Presently working as Secretary/Administrator/Document Controller and HR Assistant in M/s. Duaij Al -Salman General Trading & Contracting Company from 01 July 2013 to till date in Kuwait City. Functioning and Maintaining of Financial & Administrative Accounts.

Assisting the HR related work:-

Preparing Analytical report.

Preparing and updating payroll of all employees.

Calculating Encashment of leave of all employees.

Transaction reconcile of accounts payable/receivable

Preparing purchase orders/enquiries and quotations & invoices.

Preparing Payment Vouchers/Bank Cheques/ Bank transfers.

Maintaining Petty Cash.

Preparing employees Civil ID renewal and other related work. (Arabic and English)

Learned Arabic Typing normal speed, and all other Secretarial Work Etc., Maintaining Indian Embassy work.

Employer Registration inside embassy of India

Preparing Demand Letter /letter of authorization/Employment contract

Creating employee Job Id and contract and other related work. Administration and Documents controlling

Performs the necessary filing.

Assists in documentation control.

Performs all computer operation/encoding as instructed by my immediate superior.

Assist in preparing and managing documentation internally/by subcontractor.

Ensure accessibility, traceability and accuracy of documents

Updating and maintaining the log of daily incoming /outgoing documents.

Scanning day to day incoming / outgoing documents. 2

II. Earlier working as an Accountant, in “PHOTON BUSINESS SOLUTIONS PVT LTD” a Tower Constructions Company since June 2009 to 15 June 2013. Gained vast experience in the field of Finance Department, maintaining records and balances and reporting directly to the Managing Director. Was responsible for the entire financial transactions of the Company including economically viable future planning and strategy. Also was responsible for streamlining office procedures and bringing in pragmatic systems and processes for the Finance Department.

Functioning and Maintenance of Financial & Administrative Accounts - In Photon Business Solutions Pvt Ltd - June 2009 to 15 June 2013)

Preparation of Invoices and Accounting of sales, purchases, journals.

Accounting Cash and Bank Transaction.

Bank Statement reconciliation.

Reconciles financial discrepancies by collecting and analyzing account information.

Preparation of monthly financial and other MIS reports

Prepares asset, liability, & capital account entries by compiling & analyzing account information.

Summarizes current financial status by collecting and analyzing information;

Filing TDS returns online and applicable TDS rates.

Sales Tax, Service Tax and reconciliation with books of accounts.

Calculating total area of Sales for every month.

Passing provision entries for every month.

Review and control over receivables and payables.

Calculating Salaries and OT for employees.

Preparing ESI & PF Challans. Maintaining Office Expenses.

All other Misc. works, and Good Keying speed.

III. Worked as Account Assistant in a most disciplined Defence Establishment

“DEFENCE AVIONICS RESEARCH ESTABLISHMENT (DARE)” and gained more than Four Years’ experience & varied exposure & practical experience of Administrative Accounting Systems.

Functioning and Maintenance of Admin/Accountant (In DARE -2006-May 2009)

Dealing with Pay bills of GO’s, NGO’s and Adhoc, nd OT bills in respect of NGO’s..

Preparing Tuition bill, GPF/ Table Recoveries of GO’s, NGO’s and Adhoc.

Final Settlement of pay bills (in case of retired/resigned)

Calculating Encashment of leave of employees

TA/DA for officers going o n Temporary Duty.

Bank reconciliation / Income Tax Calculation.

Calculating total area of Sales for every month & Passing provision entries for every month.

Collecting and sending payments from Customers and Suppliers.

Calculating Salaries and wages / OT for employees.

Maintaining Office Expenses.

All other Misc. works. Good Keying speed.

3

Educational Qualification

BBA-CA (Bachelor of Business Administration with Computer Application). Technical Qualification

Diploma in Office Management.

Senior English Typewriting and Short Hand Junior. Computer Literacy

Operation System: Ms Dos, Windows, Dbase, MS Office, ERP, Tally 9 Languages Known

To Read/Write/Speak

English/ Hindi/Urdu and Kannada

Telugu (Speak only)

Arabic (Write and Speak)

(Proficient in English and can communicate fluently – both verbal and written) Personal Information

Date of Birth : 10

th

June 1985

Sex : Female

Father Name : M. SABAN

Height : 150cm

Marital Status : Unmarried

Nationality : Indian

I hereby declare that the above furnished details are true to the best of my knowledge And belief.

Place : Bangalore (SHABANA)

Date :

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