Executive Assistant Administrative

Kimberly Schwartz

818-***-**** cell adsjvh@r.postjobfree.com Los Angeles

https://www.linkedin.com/in/kimberly schwartz 56367b76 Page 1

PROFESSIONAL PROFILE

Personable, polished Executive Assistant with extensive experience providing a wide range of administrative support to executive leadership in fast paced, corporate settings. Highly organized & detail oriented with excellent follow through skills. Strong interpersonal skills & good judgment. Flexible & able to work well under pressure. Strong written & verbal communication skills. EMPLOYMENT HISTORY

Colliers International Los Angeles, CA July 2022 – Current Client Services Coordinator

Support a team of top producing, commercial real estate brokers through creating, preparing, updating reports, database management, preparing content for pitches and presentations

Coordinate, update and edit collateral to support internal/external clients

Provide general office support through file management, organizing, distribution of marketing efforts, general office maintenance and invoicing

Maintain the calendar, including scheduling meetings, appointments and travel arrangements Cedar Tree Capital, LLC Los Angeles, CA December 2021 – June 2022 Executive Assistant

Worked directly with the CEO & Chairman to support all aspects of his daily work routine

Maintained the calendar, including scheduling meetings, appointments and travel arrangements

Served as a liaison between the CEO & Chairman and the public

Screened phone calls and visitors and directed calls appropriately for resolution

Played a key role in the coordination of staff efforts both within and outside the department

Maintained confidential and sensitive information Salon Republic Studio City, CA July 2014 – December 2021 Property Manager

● Handled the daily operations of leasing, management and maintenance of a salon containing 39 individual studios

● Served as the primary point of contact for all tenant and client questions and property maintenance

● Timely collection of rent and bookkeeping using Propertyware

● Performed tours of vacant studios

● Managed office and filing system

● Answered phones and greeted clients

Martini, Iosue & Akpovi Encino, CA July 2013 – February 2014 Executive Assistant

Served as the primary point of contact for clients, internal management and employees on all matters pertaining to the office of the Partner in a CPA firm

Maintained the Partner’s calendar by planning and scheduling meetings, conferences, teleconferences and travel

Worked closely with the Partner to keep him well informed of upcoming commitments and responsibilities

Researched, prioritized and followed up on incoming issues and concerns

Drafted correspondence on behalf of the Partner, including email correspondence

Prepared travel itineraries, meeting agendas and presentation materials Kimberly Schwartz

818-***-**** cell adsjvh@r.postjobfree.com Los Angeles https://www.linkedin.com/in/kimberly schwartz 56367b76 Page 2

CBRE, Inc. Los Angeles, CA July 2010 – March 2013 Executive Assistant / Client Services Coordinator

Managed all professional administrative tasks for a commercial real estate broker

Served as liaison between clients, executives, internal management and employees

Managed calendar, organized meetings, conferences and special events

Coordinated extensive travel arrangements; processed detailed expense reports

Prepared, edited and assisted with proposals, presentations, company research and meeting materials using Costar Cushman & Wakefield, Inc. Los Angeles, CA March 2006 – July 2010 Senior Administrative Assistant

Provided administrative support to a team of commercial real estate brokers

Scheduled and organized meetings, conference calls and special events

Coordinated travel arrangements and processed expense reports

Prepared correspondence, agreements, proposals, reports and invoices

Conducted research and coordinated data from a variety of sources for inclusion in client presentations

Responsible for updating and maintaining broker information via various commercial real estate programs

Answered phones and transcribed messages

NewmarkKnightFrank Los Angeles, CA March 2003 – March 2006 Administrative Assistant

Directed all administrative and project support efforts for an office of commercial real estate sales brokers

Scheduled travel arrangements

Organized property tours, meetings and special events

Conducted in depth business development research

Prepared correspondence, presentations, proposals and agreements

Created project deliverables

Processed expense reports and invoices

Managed brokers’ licenses

Computer Skills:

MS Office (MS Teams, Word, Excel, Outlook, Powerpoint)

Google Drive (Docs, Sheets)

Zoom

DocuSign

Appfolio

Propertyware

Costar

A.I.R.

Apto

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