Data Entry Administration Manager

WYCLIFFE OMUKUBA AMBETSA

************@*****.*** +1-325-***-**** Abilene, Texas

Financial accounting & program management professional

Top-performing professional with 16+ years of experience developing and implementing financial systems, strategies, processes, projects and controls. Adept at managing projects from inception to execution, strategically allocating resources and delegating tasks to achieve on-time, on-budget delivery. Analyzes cost controls, provides timely and frequent financial modelling and reporting that facilitates executive-level decision making. Adept at managing and streamlining administrative processes to reduce errors, improve accuracy and efficiency, and achieve organizational objectives. Strategic-relationship and partnership-building skills; listens attentively, solve problems creatively and uses tact and diplomacy to achieve win-win outcomes. Excellent communicator; leverage technical, business, accounting, book- keeping and financial acumen to communicate effectively with client executives and their respective teams.

SKILLS

Project Management

Financial Management

Book Keeping

Strategic Management

Accounting- Accounts Receivables

Accounting-Accounts Payables

General Ledger Accounting

Accounts reconciliations

Budgeting/Resource Management

Financial Reporting

Audit Reviews

Tax Preparation

Continuous Improvement

Filing/ Records Management

Team Building/Mentoring

Travel arrangements

Cashier/Cash management

Financial data entry and analysis

Communication

Problem Solving

Collaboration/Teamwork

Organizational Skills

Flexibility/Adaptability

Leadership & Governance

Quick Books accounting

Clerical/Administrative skills

Career history

THE NATIONAL COUNTER TERRORISM CENTRE (NAIROBI, KENYA) • Aug 2018 to June 2022

FINANCE & ACCOUNTING MANAGER

Responsibilities

●Achieved 100% budget compliance by closely monitoring a budget of Euro5.3Million being the grant from the European Union to support the activities of the Centre.

●Project activities implemented as per the schedule by efficiently and timely managing all logistical, technical and financial arrangements.

●Easy accessibility to finance and other project documents through a simple and easy to trace filing system that ensured proper support documentation are kept safely making it easier to verify transactions.

●Reduced the financial risk management to near zero by developing and implementing effective control and risk management strategies and measures that ensured reasonable checks and balances.

●Entrenched a culture of accountability by ensuring compliance to international accounting standards through sound accounting processes.

●Convinced donors to release project funds in 3 tranches after positive feedback on the accuracy, timelines and quality of financial reports submitted to them and other stakeholders including the National Treasury.

●Zero loss of cash through daily cash reconciliations, overseeing cash disbursements, banking, petty cash handling, collection and payment of taxes.

●Accurate and up to date accounting data through daily, weekly and monthly reconciliation of all accounts and resolved all discrepancies.

●Automated data entry system by Designing, configuring and establishing effective computerized accounting system that provided easy access to finance related information and other contractual transactions.

●Instituted effective controls through Planning and overseeing timely internal and external audits by availing all the required documentation and financial information.

●Healthy stakeholder engagement by continuously consulting and ensuring compliance with donor requirements on monthly, quarterly and annual reporting.

●Effectively and efficiently allocated resources and submitted budgetary proposals to donors for consideration.

●Actively Participated in project planning to ensure all foreseeable costs were taken into account.

WELMAX PARTNERS • Jun 2017 – Jul 2018

FINANCE & ACCOUNTS MANAGER

Responsibilities

●Designed and implemented proper systems of internal controls to guide day to day transactions of the clients hence ensuring efficiency in financial management.

●Conducted timely and accurate financial data entry for the clients thus facilitating faster decision making

●Conducted weekly and monthly Bank reconciliations to monitor the status of our clients’ cash flow position and provide cash flow projections.

●Attained sound financial plans and budgets which saw our clients’ utilize their financial resources prudently hence achieving their set goals and objectives.

●Organized meetings with the accounts department staff to review weekly and monthly objectives and recommend way forward where gaps exist.

●Installed Quick books and trained the accounting staff to use the same to ensure data is captured correctly.

●Reviewed the internal control systems of the clients’ operations and recommended improvements to remedy weaknesses identified.

HOPE AGENCY FOR RELIEF & DEVELOPMENT (HARD) • Jan 2014 to Jun 2017

INTERNAL AUDIT OFFICER

Responsibilities

●Built high Donor Confidence by Monitoring the budget and activities as per the EU approved expenditure plans.

●Maintained a highly competent staff in the accounts department through training and coaching on a new computerized accounting system of QuickBooks.

●Set up of the multicurrency accounting platform to handle the donor funds received in foreign currencies but spent in local currency, making it possible for reconciliations of each account.

●Monitored the implementation of activities in conjunction with the monitoring and implementation officer to ensure that the financial resources of the organization are put to proper use.

●Executed regular internal assessments on the adequacy and completeness of the internal control systems, and ensured necessary checks and balances in the management of financial resources.

●Developed and rolled out the financial manual for the organization, ensuring policies and procedures that guide the use of financial resources.

●Trained the Accounting staff during capacity building sessions on basic office administration skills, book keeping principles and overall governance of the organization.

●Made it possible for the management to make decisions by structuring a multi-level reporting format where all donor funds and related expenditures were consolidated in one report thus giving the management a clear picture of the overall financial operations.

●Established a system to monitor forex exchange gains/ losses to ensure the organization did not lose money through exchange translations.

COMMUNITY CLEANING SERVICES TRUST • May 2011 – Dec 2013

PROGRAM FINANCE OFFICER

Responsibilities

●Demonstrated effective utilization of organization’s resources through prudent management of Budget and setting up budgetary controls.

●Put in place checks and balances designing and implementing the internal control systems.

●Ensured adherence to statutory regulations through timely processing of the Payroll and remission of all deductions.

●Prepared for Internal and external audits and facilitated timely generation of reports from external auditors.

●Eased the retrieval of important documents by setting up and running a clear system of office documentations.

●Created partners database, formulated and implemented credit policies.

●Carried out monthly bank reconciliations to ensure that any discrepancies were reconciled in good time and that cash flows are accurately determined.

●Increased the output of the youth working in cleaning the slums by sharing the income reports from their segments and advising on areas of improvement in cutting costs.

●Boosted the efficiency of the field staff by timely disbursement of funds.

●Healthy relationship with suppliers through mutual agreements and promptly payments thus maintaining a good relationship with the community.

FINANCE & ADMINISTRATION MANAGER CMS Africa (2009 to May 2011)

PROGRAM FINANCE ASSISTANT Church Mission Society (2007 to 2009)

EDUCATION

Master of Science (Project Management) Jomo Kenyatta University of Agriculture and Technology

Bachelor of Commerce (Accounting, 2nd Class) Kenyatta University

High School Diploma (Kenya Certificate of Secondary Education) St. Joseph’s Rapogi

CERTIFICATES AND TRAINING

Certificate in Strategic Financial Management for NGOs- Managing for Financial Sustainability

Certified Public Accountant (CPA) Part II, Section 4 (ON-GOING)

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