Document Controller
Resume:
PROFILE
Document Controller with ** years of
experience as document controller
approved by ADSSC, ENEC and
MUSANADA.
CONTACT
PHONE:
WEBSITE:
https://www.linkedin.com/in/john-
gerald-jamilosa-8b0a11194/
EMAIL:
**********@*****.***
LITERACY
Aconex
Procore
Microsoft Office 365 (Work,Excel,
Power Point, Access, Project, Visio,
Outlook)
Adobe Acrobat DC
PiMS
EDUCATION
Bachelor of Science on Business
Administration Major in Management
City College of Manila, 2004
PERSONAL DETAILS
39, Filipino
JOHN GERALD
JAMILOSA
Document Controller
2020 – 2022
ABSAL PAUL CONTRACTING W L L
Abu Dhabi, UAE
Project: Amazon Falcon Data Center
- Updates client submission tracker and maintains accuracy for weekly audits
- Prepares technical document submissions meeting the client’s requirements and documentation protocols
- Updates snag register and administer closed outs, remarks and statuses to the concern parties
2013 – 2020
CONSTRUCTION GENERAL CONTRACTING HOUSE L.L.C
Abu Dhabi, UAE
Projects: The Bridges Project – Phase 1 & 2 / Reem Tower 2 / Shaheen-5 Tower / Al Nasr3 Tower / All Nation Hospital
- Supports a team of document controllers in the implementation and maintenance of document control procedures in compliance to client and consultant requirements for The Bridges Project – Phase 1 & 2 administering Aconex procedures
- Update registers for incoming technical and non-technical documents transmitting to involved party/ies for action or review
- Create document references and transmittals for project documents
[e.g. shop drawings, material and samples, pre-qualification of suppliers, NCRs, method statements, training, plans, organization charts, procedures, snags, site reports, site instructions, inspection requests, request for information, correspondences, minutes of meetings, progress reports, manuals, payments, invoices, variations, internal memo, notices, permits, warranties, variations, presentations, insurances] with completeness and accuracy
- Systemize and maintain hard copy filing with labeling according to current project file list
- Comply to handover requirements and disposal of obsolete documents
2013
Emirates Nuclear Energy Corporation (ENEC)
Contracts Department, Barakha Site, Al Ruwais, UAE Projects: UAE Nuclear Power Plant
- Ensure proper documentations with control procedures like using the latest template, ensuring correct format, classifying the sensitivity and comprehensive quality check of the approved controlled correspondence for letters, memos, reports, B.O.Q.'s, PR's, significant subcontractors, spot check records and CCR's prior to transmission to DCRM. Thus, maintaining in an effective, up to date and accurate database and tracker daily.
- Take minutes at meetings and distribution
2 of 2
- Maintain confidential records and files like invoices, contracts and B.O.Q.'s
- Process purchase orders (LVPO)
- Maintain worksheets updated regarding individually specific tasks of the group (Dashboard Report) in co-ordination with colleagues to fill up their spots on the spread with the latest details once a week.
- Assist the Project Contract Administration Manager in identifying significant quality issues for documentation and information distribution
- Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible
- Schedule internal and external appointments and booking of meeting rooms
- Manage staff leave records
- Coordinate repair requests for office equipment and IT related issues 2007 – 2013
MOTT MACDONALD LIMITED, UAE
Water and Environment Division Middle East, Abu Dhabi Transmission and Distribution Division Middle East, Dubai Projects: ADSSC Pvte Construct OV 2012/ Takingover of Zonescorp Assets / ALDAR Central Market CEMP / Bahrain Water Transmission / Dubai Pearl LEED / Liwa Strategic Water Storage D / LTRA-3 Dhabiaya Island Network / LTRA-4 Al Wathba New Farms / LTRA-5 Mussafah Water Network / Saadiyat Island- Water / Shat Al Arab Waterway Irrigation / South Shamkha Infrastructure / 33/11kV Substations in Ras Al Khaimah and Dhaid / 33/11kV Substations in East and West Coast / 132/11kV Substations in Jumeriah Golf Estate / 132/11kV Substations in Dubailand Mizin / 132/11kV Substations in Madinat Al Arab / Dubal HV Reconfiguration Phase II / 132/22kV Substations in Palm Deira / 132/11kV Substations in Dubai Promenade / Nuclear Plant (ENEC)
- Receive incoming technical and non-technical documents, updating the central and single registers, circulation to necessary reviewers until closed out upon issuance of company response documents
- Post changes to electronic control records, releasing documents and notifying affected departments
- Confer document originators or engineering liaising personnel to resolve discrepancies and compiling required changes to documents
- Format and prepare correspondences, proposal documents, tabulation sheets and reports
- Assists CV administrator in formatting and updating CVs of new staffs and current employees
- Provides support to the business development officer with regards with project prospects
- Implements and maintains quality and accuracy in compliance to the company’s document and project integrated system
- Provides administrative support for staff and office administration and recruitment – mandatory trainings, PDR (Performance Development Review), employee details, company events, applicant and staff CV database, invitation and scheduling of interviews, business cards, flight itineraries and booking, evaluation of contract documents
- Maintenance of stationery and PPE stocks for main office department
- Relieves for site admin positions on leave status providing admin support such as updating of vacation leaves, expense claims, meetings and site vehicles, providing document control support majorly through Aconex (STEP-ADSSC Project, Urban Planning Council, South Shamkah Development)
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