JENNIFER W. SHELTON

Cell: 727-***-****

adshyl@r.postjobfree.com

EDUCATION

Masters in Business Administration, Strayer University, March 2012

Bachelor of Science – Human & Social Services Administration, Bellevue University, November 2008

Associate of Arts – Information Resource Management, Community College of the Air Force, May 2004

Licensed Notary

HIGHLIGHTS OF WORK EXPERIENCE

Executive Assistant to Director of Construction January 2022 – Present

Leola Construction, Gibsonton, FL

Provides executive support to Regional Managers, Area Mangers and Superintendents regarding daily operations

Monitors and reconciles Monthly Credit card statements

Monitors and reconciles Monthly WEX Gas card statements

Stenographer

Event Coordinator

Executive Assistant to the President / CEO March 2021 – January 2022

Special Operations Warrior Foundation, Tampa, FL

Reporting directly to the President and CEO, the Executive Assistant

Provides executive support in a one-on-one working relationship

Primary point of contact for internal and external constituencies on all matters pertaining to the President

Serves as a Liaison to the Board of Directors, Ambassadors and senior management teams

Work independently on projects, from conception to completion

Work under pressure at times to handle a wide variety of activities and confidential matters with discretion

Represents the President by welcoming visitors, reviewing correspondences, arranging company meetings, scheduling, and organizing travel, answering questions and meeting requests directed to the President.

Coordinate corporate travel and ensure timely completion of travel expense reports

Book appointments and ensure Outlook calendars are up to date and current

Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans

Organizing internal and external meetings for the Foundation

Taking dictation and writing them up subsequently

Maintaining the current filing of donor letters in database system

Executive Assistant to the President / CEO April 2020 – March 2021

Gulf Coast Jewish Family and Community Services, Clearwater, FL

Work closely and effectively with the CEO to keep her well informed of upcoming commitments, responsibilities, and following up appropriately.

Communicate on behalf of the CEO directly with Board of Directors and Executive Leadership on matters related to the agency initiatives, organize virtual meetings through GoToMeeting, Microsoft TEAMS and WebEx virtual Platforms, compose due out lists, send out friendly reminders and adhere to deadlines.

Prepare for monthly board and committee meetings, compile PDF files and materials for Board Packets, send out meeting invites, stenographer for all meetings and log volunteer hours in Volgistics database.

Coordinate appointments, travel arrangements, enter mileage and receipts in Concur database, and reconcile monthly bank statements for Purchase Cards.

Executive & Board Coordinator April 2018 – December 2019

Children's Home Network, Tampa, FL

Prepared correspondence on behalf of the CEO and Board of Directors.

Assisted CEO with the management of her calendar appointments and greeted vendors and clients.

Worked independently relying on experience, judgment to plan and accomplish goals, and daily operations.

Used discretion judgement to imposed timelines to ensure completion of assigned tasks.

Safeguards clients and Board of Directors confidential and sensitive information.

Coordinated, scheduled and tracked reservations for various meetings for the Board and CEO, organized WebEx virtual meetings, arranged meeting spaces, reserved seating, ordered refreshments, breakfast, lunch and dinner options, set up and tear down of events and meeting spaces, part of the organizing committee for the Annual Board Retreats, assembled and distributed Board and Committee meeting packets in both hard and soft copies.

Executive Assistant to the President / CEO June 2015 – June 2018

Tampa Bay Federal Credit Union. Tampa, FL

Provided confidential high-level administrative support to the CEO, Board of Directors, and Executive Staff.

Securely manages, uploaded, & distributed critical board meeting documents on MyBoardPacket portal.

Responsible for maintaining the organizational, Board of Directors and CEO Calendars.

Procured all travel reservations, registrations, and logistics for CEO, Board of Directors and Executive Staff

Monitored and processed CEO and Board of Directors monthly Corporate Purchase Card statements and mileage expenses.

Single handedly planned, orchestrated, & coordinated annually the Strategic/Budget Planning meetings, annual retreats to include room blocks, Chairman dinners, CUNA Governmental Affairs Conference held in Washington DC and other events as introduced.

Administrative responsibilities including but not limited to: mail pick up, distribution, filing, affixing postage, binding, scanning, copying, updating contact lists, Emergency Disaster Preparedness monitor, ordered supplies, answered incoming calls, responded to voicemail, greeted visitors and set up Go-to-Meetings, Microsoft TEAMS and WebEx virtual platforms.

Stenographer for Minutes of the meeting.

Senior Administrative Assistant

Randstad Temp Staffing Agency November 2012 – June 2015

TECO Energy, Business Strategy Policy & Analysis (BSPA), Tampa, FL

Coordinated logistics for meetings in varying settings including facility, materials, agendas and equipment. Assists in the preparation of meeting materials/presentations, as well as transcribing meeting notes and follow-up materials on meeting outcomes.

Coordinator/planner, set up/tear down catering events, obtained three vendor sourcing, package/shipped mementos, and scheduled quarterly volunteer opportunities for the team.

Performed general administrative activities, copies, fax transmittals, ordered office supplies, prepared shipping labels for FED EX items, and distributed mail.

Booked appointments in Outlook, mapped network drives & printers, called in service on office equipment.

Student November 2011– December 2013

Strayer University, Westshore Campus, Tampa FL

Senior Administrative Assistant and Student July 2011-November 2011

The Charles Stark Draper Laboratory, Tampa FL

Maintain C-Level Director, Commanders and Division Chief’s schedule of activities, outlook calendars of appointments, and meetings for the director resulted in him being on-time every-time.

Experience with coordination of complex meeting planning, social events – worked with external vendors and University South Florida business partners.

Effective organization, time management, and problem-solving skills that demonstrate the ability to meet deadlines with attention to detail and managed multiple tasks.

Manage domestic and international travel arrangements and expense reporting in a timely manner.

On board the new hires – set up office equipment and procured electronic devices to fit their business needs.

Compared disputed orders with original requisitions and information from invoices and prepare invoices for returned goods.

Use professional concepts, sound judgment, company policies and procedures to solve routine problems.

Procure requisitions within PeopleSoft database and reconciled P-Card orders.

High proficiency in Microsoft Office 2007 and 2010; Excel, Word, PowerPoint, SAP, Quickbook, People Soft, Outlook and Adobe, SharePoint, JPAS, JWICS and internet data base search engines.

Research Assistant July 2010-June 2011

Joint IED Defeat Organization, (JIEDDO), Arlington City, VA

Outstanding interpersonal communication, organizational skills with attention to detail and multi-tasker.

Served as client/customer liaison, coordinating with sub-contractors, government personnel, and technical experts; reviewed, translated and transcribed service reports into coherent summaries.

Gathered and analyzed information to assist decision makers in making sound decisions.

Managed quality control and quality assurance processes through staff assistant visits and annual standard operations procedures; reported detailed findings to senior leaders with notable recommendations.

Coordinator, Acquisitions Oversight Division February 1990–March 2010

Active Duty, United Stated Air Force, Various Locations

Joint IED Defeat Organization, (JIEDDO), Arlington City, VA

Responded rapidly and appropriately to changing circumstances; evaluate problems, make astute decisions and reprioritize when necessary.

Managed quality control and quality assurance processes through staff assistant visits and annual standard operations procedures; reported detailed findings to senior leaders with notable recommendations.

Respond rapidly and appropriately to changing circumstances; evaluate problems, make astute decisions and reprioritize when necessary.

Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation.

Summarize budgets and submit recommendations for the approval or disapproval of funds requests.

As Agency Program Coordinator of a $500k contract conducted preliminary analyses of delinquent or fraudulent cases, reconciled, prepared monthly and quarterly administrative reports.

Detail-oriented, have strong administrative, interpersonal and communication skills with the ability to communicate effectively and comprehend policies, procedures, and instructions.

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