Usha Chowdhary

Email: adsgcp@r.postjobfree.com

adsgcp@r.postjobfree.com

Mobile: +91-730*******

Career Objectives:

Seeking a position of Executive Assistant where my capability to provide excellent administrative support to the executives, ability to understand instructions and work accordingly will be best utilized.

Profile Statement:

-Accomplished multitasking Executive Assistant offering 25 years of administrative experience reporting to the chair person and senior managements.

-Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper, prepare well researched and accurate documents, manage busy calendars and effectively handle daily office tasks.

Core Competency:

-Dependable and trustworthy.

-Excellent Communication and Organizational Skills

-Ability to handle multiple tasks with grace.

-Organized and responsible.

-Decision making and judgment.

-Attention to details and problem solving.

Professional Experience:

Executive Assistant to Chairman and Managing Director & CEO – Nov 2019 to Feb 2021

Company: Ekta World, Mumbai

-To maintain and update Calendar and Schedule meetings.

-Scrutinize emails and daily correspondence.

-Coordinate with travel agency for tickets, visas etc.

-Attend clients and guests visiting office for meetings with Chairman and MD.

-Coordinate with reception & office boy to put up the clients at conference rooms as schedule.

-Update contacts in Google calendar to match the database.

-Coordinate with accounts department for timely payments of credit cards and other expenses.

-Maintain Birthday & Anniversary lists of all clienteles, staff and important contacts.

- To prepare as list of birthdays & anniversary and send gifts to the contacts selected by chairman along with letter of greet.

-Keep a record of birthday gifts and coordinate for orders for the same.

-Maintain records of labors at all sites and update to Chairman & MD.

-Book hotel rooms at Club Mahindra by utilizing available points.

-Following up with the Clientele list to generate leads and post sales service

-Attending and resolving queries from of the customers

Executive Assistant to Managing Director – April 2017 to March 2018

Company: Atlanta Limited, Mumbai

-To maintain and update Calendar and Schedule meetings.

-To update weekly litigation statement in Calendar.

-Prepare replies as directed by MD for all communications received from government authorities.

-Maintain filing system.

-Coordinating with all sites for MPR’s, Weekly reports and Daily reports.

-To look after travel arrangements including ticketing and hotel stay.

-Coordinate with travel agency for Visa.

-Scrutinizing all credit card statements.

-To prepare minutes of meeting.

-Maintain chair person’s Calendar plan and schedule meetings.

-Handling confidential information which requires discretion and diplomacy.

-Handling Retail asset.

-Negotiate favorable terms and pricing agreements with resorts, travel agents to ensure savings.

-Handling HNC base and scrutinizing the documents.

-Manage and schedule itineraries.

-Arrangement of travel plans and Forex.

-Processed expenses & generate expenses report.

-Interacting with Accounts, Admin, HR Departments, Banks and NBFC.

-Coordinating with clients and arranging meetings for business expansion.

-Provide high level administrative and business support to the chairperson & Senior Management.

-Conduct research, organize data, and generate reports.

-Liaise with senior management and clients’ external providers.

-Coordinate and draft company’s newsletter.

-Successfully and aggressively completed the multiple deadlines at the given time.

-Set maintain and improve data management system.

-Assisting in New Business Development.

Executive Assistant to VP - June 2007 to Feb 2014

Company: Elder Pharmaceuticals Limited, Mumbai

-Enhanced communication between manufacturing unit, export team, executive team and international customers fostering a sense of team work and collaboration.

-Interacting with Regulatory department for required manuals and documents.

-Generation of Quotations and Invoices.

-Coordinating for pre and post shipment documents with all concerns.

-Ensure timely execution of order and shipment to the customers.

-Planned and coordinate for business developments events and exhibitions.

-Establish and maintain a strong bond and cooperative working relationship with all internal and external parties.

-Sourcing, compiling and maintain database through external providers.

-Maintain VP’s Calendar plan and schedule meetings, teleconferences and travel plans.

-Handling confidential information which requires discretion and diplomacy.

-Prepare presentations for all monthly, quarterly board meetings and clients meetings.

-Analyze & Compile Bi-Monthly and Confidential reports.

-Manage incoming telephone calls, correspondence, including faxes, emails etc.

-Providing full secretarial, administrative and clerical support to the Vice President and support other members of the team.

-Negotiate favorable terms and pricing agreements with resorts, travel agents to ensure savings.

-Generate and scrutinize expenses reports and statements.

-Improved office efficiency by implementing systematic filing system and introducing additional time saving measures.

-Updating various excels spreadsheets for employee benefits and various company related spreadsheets.

-Working with the SBU-Heads and line managers for fulfilling timely resource requirements through internal movements of resources

-Generating Offers, Appointments, Probation, Confirmation, Relieving letters, Show cause notice

-Creating and implementing Payroll at Multi Sites

-Assisting seniors in scheduling interviews of candidates

Key achievements:

-Developed niche market that delivered above average return in many cases adding more to profit margin.

-Developed relationship that leads to major accounts.

Executive to HOD - May 2004-June 2007

Company: Shaman Ford, Mumbai

-Providing administrative support for arranging morning meetings.

-Excellent filing system.

-Attending prospective/interested buyers, arranging for test drives.

-Preparing quotations with different financial schemes available with the company.

-Immense ability to negotiate with customers and vendors.

-Ensure timely delivery

-Assists customer in case of technical problem of the unit.

-Handled customers care

-Maintains the highest standards of appearance, personal hygiene, dress code in compliance with the company guidelines and policy

-Excellent customer relationship with mutual understanding

Key achievements:

Topper in the team in the FY 2006-2007

Secretary to V P, Operations – April 1994 to April 2004

Company: Nandan Petrochem Ltd

-Providing high level support to Vice President Operation in his day-to-day activities

-Preparation of correspondence and presentation slides required for the meetings.

-Generation of System Manuals, Work Instructions Manuals etc.

-Implement and maintain filing system.

-Scheduling & Conducting Internal Quality Audits for the plants.

-To maintain and provide concerned documents & files related to Audit.

-Fixing up the dates for the internal audits of the plants.

-Scheduling Training Programs related to ISO for the department.

-Generating Daily Reports of Productions.

-Process Monthly Billing Reports / MIS/WCR (P & L Statement).

-Scan and maintain the articles of the company.

-Generate invoices (Commercial & Excise).

Key achievements:

-Handled Internal Audits & documentations of all the three plants for ISO.

-Certified Internal Quality Auditor trainer thru KPMG.

Educational & Qualifications:

-PGDBM - Specialization in International Marketing

-Diploma in Personal Secretary (Davar’s)

-Graduation in Bachelor of Commerce

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