Document Controller Control

SHA

OBJECTIVE

To provide administrative support

within the administration

department as well as the

different departments in a rapidly

developing environment.

SHAIMA HUSSAIN ALBALUSHI

009**-******** ******************@*****.***

TECHNICAL QUALIFICATION / TRAINING

• Achieved 92% in computer course

• Got 95% in Arabic & English typing

• Successfully completed English course level –VI & VII (74% in VI level & 80% in VII level)

• First Aid training

• Fire Worden training

• Women helping Women Succeed in the Workplace

• Microsoft Teams Essential Training

• Leadership Strategies for Women

• MySuccess Employee & Manager Self-Service

• Change Tomorrow Sustainability e-Learning Module

• Data Privacy Awareness

• SAP SuccessFactors Session (Line Managers) (Phase 2)

• Code of Conduct

• E-Learning for Recruitment and Onboarding

• Year End Review Employee Self Reflection

• 2018 Annual Cybersecurity Awareness Training

• OneDrive for Business Essential Training

• Writing in Plain English

• Information Security Awareness and Training course

• Giving and Receiving Feedback

• Preventing Harassment in The Workplace

• Finance for Non-Financial Managers

EDUCATION

Successfully completed secondary school level certificate course PROFESSIONAL EXPERIENCE

MAJID AL FUTTAIM PROPERTIES LLC

March 2017 – till date

Project:

Mall of Oman

Sr. Administrator & Document Controller

1- Document Control:

• Weekly printing & filling of project material including authority’s correspondence

• Print filing directory for PD (Aconex, Outlook, Links)

• Updating the Project Directory & the Distribution Matrix

• Keeping PM team actions for Consultant up to date

• Performs work while consistently taking safety precautions 2- Contractor Management:

• Ensure Project Office is maintained

• Coordinate with Contractor office manager to ensure cleaning, supplies, access cards, access sticker, stationary & pantry items, printer issues & maintenance issues are dealt with

• Deal with security supervisor for guest access and send the monthly update for the car park list

3- Fully conversant in PMIS & Commercial PMIS:

• Export reports from Aconex, checking with the Consultants & the Contractor then sending to PMIS team

• Upload the Exec Summary, Action Items, HSE reports & Risk Register report in Unifier

• Check Unifier & Dashboard

• Upload AVI’s & RFC’s

4- Management of Mall of Oman Team:

• Daily update of Project team diaries

• Annual leave tracker

• Timesheet reminders

• Training requirements

• Staff meeting

• Internal communication

• Insurance Cards

• Booking Flight & Hotels

• Raising Purchase Order

SHAIMA HUSSAIN ALBALUSHI

009**-******** ******************@*****.***

• Uploading Expenses

• Driver management

• Booking Meeting rooms

• PPE requirements

• Computer & accessories requirements

• Issue a Master Office Management Tracker every month including the below sections:

• a. Computer/ Laptop/ Camera/ Landline tracking sheet with staff names and serial numbers for the Client, Consultant & Contractor

• b. Access Cards – serial numbers and staff names, date of issue.

• c. Parking list – parking number, car plate number, parking sticker number and staff name, date of issue

5- Calendar Management:

• Efficient & proactive management of calendars of all staff 6- DocuSign Software:

• Uploading documents to sign electronically on different devices for different departments Faithful & Gould

January 2014 – March 2017

Project:

Muscat City Centre

Kempinski Hotel - The Wave Muscat

Shaza Hotel

Royal Tulip Hotel

Document Controller

• My job involves working on Aconex for document control

• Uploading and downloading of documents as instructed

• Transmitting documents to different team members.

• Drawing submission checks from the Architects, maintaining a good register and record of documents.

• Maintaining the files on site according to the document register and keeping the files updated.

• Train new employees.

• In addition to the above, I also work on the Daily correspondences.

• Working on the circulation of documents between team members.

• I also work in assisting the project team in delivery of documents to different Project teams and Govt offices and maintaining the receipt of the same.

SHAIMA HUSSAIN ALBALUSHI

009**-******** ******************@*****.***

SHAIMA HUSSAIN ALBALUSHI

009**-******** ******************@*****.***

Eastern Overseas LLC

January 2011 – december 2013.

Accounting Assistant

• Performed general office duties and administrative tasks.

• Prepared weekly confidential sales reports for presentation to management.

• Managed the internal and external mail functions.

• Provided telephone support.

• Scheduled client appointments and maintained up-to-date confidential client files. Alatec Ingenieros Consultores Y Arquitector

October 2009 – Nov 2010

Project:

Oman Botanic Garden

Document Controller

• My job involves working on Aconex for document control

• Uploading and downloading of documents as instructed

• Transmitting documents to different team members.

• Drawing submission checks from the Architects, maintaining a good register and record of documents.

• Maintaining the files on site according to the document register and keeping the files updated.

• In addition to the above, I also work on the Daily correspondences.

• Working on the circulation of documents between team members.

• I also work in assisting the project team in delivery of documents to different Project teams and Govt offices and maintaining the receipt of the same.

SHAIMA HUSSAIN ALBALUSHI

009**-******** ******************@*****.***

Carillion Alawi LLC – Muscat Regional Office

March 2007 – October 2009

Project:

Seeb Airport Interchange

Oman Botanic Garden

Administrative Assistant

• Typing official letters & faxes

• Translating Arabic to English & vice versa

• Distribution of all incoming correspondences to all departments

• Handling the switchboard and answering phone calls

• Following up with company correspondences sent by courier and post

• Competent in Microsoft Office applications

• Call-in, Fax, Walk –in, Email

• Filling of correspondence in/out

• Arrange meetings / appointments, book and prepare meeting rooms and provide / arrange hospitality

• Helpdesk assistance

• Assist technical staff in research activities including contacting appropriate resources for information of data

• Comply with all occupational health, safety and environmental rules and regulations

• Organizing and running the office

• I worked as safety advisor

• I participate in comex exhibition

SHAIMA HUSSAIN ALBALUSHI

009**-******** ******************@*****.***

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