Administration Manager Personal Assistant

Location:

Frisco, TX

Posted:

September 07, 2022

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Resume:

BERNARD MBOTCHAK

Graduate from Ecole Supérieure de Gestion de Paris (troisième cycle) (MBA- ESG)

Certified from Cornell University (Human Resources) – USA. Specialty: Human Resources Management /Facilities Management / Administration/Project management Ivoirian, DOB – 11/25/1962

Bilingual: English & French

Contacts : *************@*****.*** ; **********@*****.** CEL : +1-682-***-****

CV- BERNARD MBOTCHAK – Human Resources and Administration Manager - (MBA- ESG Paris ) Page 1 Highlights

• Over twenty-three (23) years’ experience of Human Resources Management, General Administration, Operations, Project Management, Facilities Management.

• Holder of Master Degree (MBA) in Human Resources Management, certified in project management (Prince2 Foundation), certified in human resources management (Corneil University – USA) and holder of Certificate of Advanced Technician in Business Informatics.

• Experienced in multiple countries spread across Africa and central Americas Skillset

• Excellent Human Resources Management (HR) Skills – HR Strategy, Talent Management, Culture change, Capacity building, Staff development, Employee engagement, Succession planning, Reward management, Organization restructuring, HR Risk Management, Policies, Performance management and General Technical HR matters

• Excellent Business Operations management – Both resource mobilization and optimizations, Innovation, Enhancing efficiencies.

• Excellent Research and Planning skills

• Program/ Project management – Monitoring and Evaluation, Reporting frameworks (Logframe approach),

• Financial Management – Budgeting, Books of Final Accounts, Financial reporting, financial modelling and Financial expenditure monitoring.

• General Administration Management – Procurement, Facilities management, Business Risk, Review/ Formulation/ implementing of both Strategic/ Business Plans, Vendor/ Supplier management, Portfolio Management and General Business Management

• Strong delivery capabilities and customer centric.

• Multilingual - English, French and Spanish.

• International Exposure. Possesses cross cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds. Worked in Africa, Europe and Central America.

• Strong mentoring skills

EDUCATION:

October 2018 – In progress – MASTER IN CONFLICTOLOGY (University of Catalonia/ United Nations Training Center) 2012 – Cornell University – USA

BERNARD MBOTCHAK

Graduate from Ecole Supérieure de Gestion de Paris (troisième cycle) (MBA- ESG) Certified from Cornell University (Human Resources) – USA. Specialty: Human Resources Management /Facilities Management / Administration/Project management Ivoirian, DOB – 11/25/1962

Bilingual: English & French

Contacts : *************@*****.*** ; **********@*****.** CEL : +1-682-***-****

CV- BERNARD MBOTCHAK – Human Resources and Administration Manager - (MBA- ESG Paris ) Page 2

UN-DFS – Certificate Human Resources Management for Supervisor/Managers 1998-2000: Paris Post Graduate School of Management – E.S.G Paris

MBA – Specialized Human Resources Management.

1993-1996 : Groupe Pigier Abidjan

B.T.S (Brevet de Technicien Supérieur) Options : Informatique de Gestion 1988-1993 Lycée moderne Divo - baccalauréat D

Work experiences:

United Nations: January 2018 – March 2021 : Property management Assistant /Warehouse Assistant Goods In:

• Loading and unloading delivery vans or lorries.

• Checking that the correct quantity and type of goods have been received.

• Recording any damaged, missing or faulty goods.

• Signing the delivery form, once satisfied that the goods are complete.

• Labelling and Moving the goods to the correct area in the warehouse, either manually or using mechanical handling equipment (forklift etc.) Storage & Stock Control:

• Allocating storage space to goods

• Relocating and re-stacking goods to make space for new delivery; palletize goods

/equipment

• Maintaining records (computerised) of goods, their location and quantity; re-ordering if stock levels fall too low.

Goods Out:

• Assist with issuances of equipment and items from the warehouse (picking goods that have been ordered; keeping records of goods which have been picked; preparing issue vouchers; moving and stacking goods ready for delivery) Other Responsibilities:

• Maintain records of all warehouse activities and procedures.

• Compliance with security procedures and health & safety BERNARD MBOTCHAK

Bilingual: English & French

Contacts : *************@*****.*** ; **********@*****.** CEL : +1-682-***-****

CV- BERNARD MBOTCHAK – Human Resources and Administration Manager - (MBA- ESG Paris ) Page 3

• Assemble various office furniture / equipment (with minimal assistance)

• Clean, secure and arrange shelves (maintaining orderliness and cleanliness)

• Quality control of goods in and / or goods out

• Assist with the distribution of materials and supplies, if necessary

• Assist in conducting weekly/monthly inventory

• Have the knowledge and skills to transport office furniture, chairs, drawers et United Nations: May 2014 to 15 January 2018 : Administrative Officer /Head of CVR

Expertise ( Human Resources – Administration-Budget -Finance-Procurement )

• Human Resource Management

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

• Provides information on conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

• Provides guidance and leadership to more junior staff and others as required.

• Budget and Finance ( budget of $ 8 million US dollars allocated to projects on reducing community violence in the context of the United Nations Mission in Haiti)

• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that extra-budgetary financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued ensuring compliance with regulations and rules and established policies and procedures.

• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Prepares, coordinates, and finalizes the production of programme reports including budget performance reports, analysing variances between approved budgets and actual expenditures.

• Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.

• Develops and implements procedures to ensure that accounting and financial management controls are consistent with UN policy and practice.

• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.

• Provides guidance and leadership to junior staff.

• General Administration

BERNARD MBOTCHAK

Bilingual: English & French

Contacts : *************@*****.*** ; **********@*****.** CEL : +1-682-***-****

CV- BERNARD MBOTCHAK – Human Resources and Administration Manager - (MBA- ESG Paris ) Page 4

• Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.

• Reviews adequacy of departmental space requirements.

• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.

• Assists in policy development, including the review and analysis of issues and trends.

• Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.

• Performs other related work as required.

United Nations - July 2012 - May 2014: Project Manager

Expertise ( Human Resources – Administration-Budget -Finance-Project Management ) Keep track of projects from the Office of Special Representative of United Nations Secretary General in Haiti and the office of the Head of Administration ; monitor the proposals received; ensure the financial and narrative report are done accordingly ; focal point for specific projects; assists in the coordination and evaluation of proposals; assists and guides the team of the Regional Office in project preparation and statements related to the Quicks impact projects (QIP) program; contribute to the planning of QIP and reports; produce the periodic reports to the United Nations headquarters; liaises with Budget, finance; prepares audits and ad hoc reports; make the connection with the other components of the mission; represents the unit in meetings and field visits; ensures effective communication between the military component and the regional offices. Responsible for human resources activities for the section such as recruitments, administration of entitlements, training, performance evaluations …. . During this period I served as personal assistant of the Deputy Special Representative of the Secretary General of United Nations in Haiti for 03 months.

United Nations - May 2008 - June 2012 : Human Resources Specialist

Expertise ( Human Resources – Administration)

In charge of recruitment within the mission, I provide advice and support to managers and human resources staff, Prepares reports and participate in various special projects of human resources. I identify upcoming vacancies in coordination with the different sections. I prepare the notice of vacancy announcement; submit them after analysis and approval to United Nations Headquarters for publications, collections of applications, basic screenings, and transmission to hiring manager of the relevant sections for final selection for interview. Sitting in each interview as HR specialist advising, guiding on key issues during the interviews. I organize and direct interviews with the candidates. I write the interview reports and submit the candidates selected for the approval of the United Nations headquarters. Advice monitors and guides the section leaders throughout the recruitment process. I guide and supervise the work of Human Resources Assistants in carrying out their daily tasks within the section. Provide effective assistance to the Chief Civilian Personnel Officer in the provision of technical support on a broad range of HR areas, such as recruitment and placement, learning and training, interpretation and application of policies and procedures (compensation and benefits, strategic planning, organizational development). I produce at the BERNARD MBOTCHAK

Bilingual: English & French

Contacts : *************@*****.*** ; **********@*****.** CEL : +1-682-***-****

CV- BERNARD MBOTCHAK – Human Resources and Administration Manager - (MBA- ESG Paris ) Page 5 request of the Mission and the United Nations Headquarters reports on the management of recruitment. I participate in the management board plan of the mission. I guide and advise the heads of sections and officials on the interpretation of human resources management procedures and rules of the United Nation. I produce ad doc- demand reports of the Mission.

United Nations - January 2007- May 2008: Regional Human Resources Officer

Expertise ( Human Resources – Administration-Budget -Finance-field operations) I was in charge of the human Resources management of 03 regions with in the United Nations Missions in Haiti. I have responsibility for coordinating all activities related to human resources and administration and report to the Mission headquarter. In charge of recruitment of local staff, administration of the entitlements at regional level, guide and direct the international and national staff on the interpretation of human resources procedures and rules. I produce periodic regional reports on human resources and administration to the Mission headquarters. Provide effective assistance to the Chief Civilian Personnel Officer in the provision of technical support on a broad range of HR areas, such as recruitment and placement, learning and training, interpretation and application of policies and procedures (compensation and benefits, strategic planning, organizational development). Act as well as Chief administrative Officer when the regional administrative Officer is out of mission area. United Nations: August 2004 - December 2006: Human Resources Specialist

Expertise ( Human Resources – Administration)

As Human Resources Specialist I joined the startup team "Tiger Team" to establish the United Nations Missions in Haiti. Being part of the "Tiger Team" I had to drive the process of recruitment of local civil servants, and provide guidance on the interpretation and the rules of human resources and to set up administrative staff management. I had to advise, guide national staff on salaries and benefits. Review policies and procedures and recommend any necessary changes. Review and recommend level of remuneration of consultants hired locally. Identify and analyze the needs of staff, providing advice on career development and staff mobility, design, plan, monitor and provide guidance for new staff members. Provide performance management advice to staff and management. Assist supervisors and staff to understand and use the rating system (PAS). I advise and guide staff regarding their rights, responsibilities, code of conduct and difficulties associated with work. I participate in human resource different surveys on wage treatments to assess the labor market in the field and establish salaries and allowances of locally recruited staff. Prepare analysis of job classification. Fully implicated in human resource strategies. November 2003 - August 2004 West Africa Monetary Agency, a specialized and autonomous organ of ECOWAS ( FREETOWN SIERRA ) - Administrative Officer

Expertise ( Human Resources – Administration-Budget -Finance-Procurement ) BERNARD MBOTCHAK

Bilingual: English & French

Contacts : *************@*****.*** ; **********@*****.** CEL : +1-682-***-****

CV- BERNARD MBOTCHAK – Human Resources and Administration Manager - (MBA- ESG Paris ) Page 6 I was in charge of the administrative management of the agency, such as human resources, administration; procurement; logistics and supply. I have initiated new procedures for the agency in administration and human resources. Officer in charge of a broad range of HR areas, such as recruitment and placement, learning and training, interpretation and application of policies and procedures (compensation and benefits, strategic planning, organizational development).

I have to make sure that the recruitments are done properly in accordance with the rules and procedures and the vacancy rate very low. I was in charge of staff welfare, staff pension and staff medical. I also organize the meetings of Governors of the central bank, oversee general services, social service and participate in the development and / or revision of the agency's procedures, prepare different reports for the agency and governors including table social board of the agency. January 1997- October 2003 - ECOBANK Cote d'Ivoire SA – Assistant of Director of Human Resources / Payroll Manager

Expertise ( Human Resources – Administration-Budget -Finance) During 06 years I had combined the role of responsible payroll and Assistant Director of Human Resources. Fully in charge of the entire process of Payroll I had to participate, assist the HRO in all human resource management initiatives; recruitment, career management, training, management of the social climate, management of compensation and benefits, conflict management, performance management, social auditing, administrative and financial management of human resources. During the same period I had to participate in national surveys on wages and salaries, consolidate accounting financial statements relating to human resources. I have a good knowledge of banking procedures, operations and bank administration.

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