Data Entry Technical Coordinator
Resume:
Sandra Jean Louis
Boca Raton, FL
*******************@*****.***
Name: Sandra Jean Louis
Title: Financial Operations Manager
Affiliation: Fondation pour la Santé Reproductrice et l’Education Familiale (FOSREF) Debussy, 30, Port-au-Prince, Haïti (Remote work)
Personal Statement
I have a bachelor’s degree in accounting, and certificates in Project Management, Human Resources Management. I have 15 years of experience in health project management funded by the United States Agency for International Development (USAID), The US Centers for Disease Control and Prevention (CDC), Global Funds, and the Spanish Agency for International Development Cooperation (AECID) among others.
My first job was fieldwork to educate and inform young people on reproductive health and family education. This experience helped me become a better leader for my financial team. A financial professional should have a good understanding of the activities and the processes for every project he/she is leading. I am a Financial Operations Manager at the Foundation for Reproductive Health and Family Education (FOSREF), a Haitian NGO. I am a quick learner and a detailed organizer. Positions
Fondation pour la Santé Reproductrice et l’Education Familiale (FOSREF) Port-au-Prince Haiti
Financial Operations Manager 03/2017 to now
• Ensuring strategic direction of operations
• Financial resources management and supervision of the Finance team
• Supervise the procurement and logistical services of the Procurement team
• Establish collaborative arrangements with donors (USAID, CDC…), manage client relationship and system for resource mobilization purposes and appropriate operational partnership arrangements.
• Ensure proper planning, expenditures tracking and audit of financial, and approval of bank reconciliations.
• Provide organization and oversight of cash management processes, including liquidity management, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site.
• Make sure that all accounting books are kept up to date monthly.
• Ensure the continued availability of funds for the continuation of planned activities (Cash Flow Analysis).
• Prepare the Financial Statements on a monthly and / or quarterly basis as appropriate.
• Prepare Budget Analyzes on a monthly and / or quarterly basis as appropriate.
• Monitor the evolution of expenses with the Technical Coordinator for better budget execution.
• Prepare or revise financial reports prior to submission to donors and ensure compliance with the standards and procedures of different donors.
• Oversee the coding and data entry on Quick Books for posting in the system.
• Coordinate the processing of accounting data for the production of financial statements.
• Ensure the correct allocation of expenses to budgets.
• Ensure preparation and verification of bank reconciliations for Junior Project Officers.
• Oversee the closing of the accounting books or operations of the month with Junior Project Officers.
• Track expenses with the project manager for better budget execution.
• Ensure the implementation of recommendations from audits or financial revisions.
• Participate in the updating of the financial / accounting procedures manual and ensure their application.
• Make appropriate recommendations to the Finance Department regarding the improvement of the internal control system.
• Conduct training sessions for Financial Management staff. Fondation pour la Sante Reproductrice et l’Education Familiale (FOSREF) Port-au-Prince, Haiti
Accountant / Project Manager 07/2008 to 02/2017
• Actively participate in budget planning and projects narrative for USAID, Global funds and AECID funded projects.
• Organize assessment visits with various partners for capacity building (financial and administrative).
• Plan with the Technical Manager the frameworks for each project and the budget allowed for each period.
• Monitor the expenditure trends with the Technical Coordinator for improved budget execution.
• Prepare the voucher accompanying the check and ensure that the information found on the voucher and the checks are the same as those of the support paper.
• Check that the documents received are consistent after payment of a check, the documents meet the standards.
• Receive documents, control over the choice of provider.
• Ensure that all checks have the correct documentations.
• Prepare financial statement and the budget analysis on a monthly or annual basis.
• Ensure the good performance of all the books monthly.
• Monitor the evolution of the expenditure with the technical coordinator for better project implementation.
• Monitor the cash flow by period for each project (Monthly, trimester, semester and annual).
• Planning with all the stakeholders each trimester to analyze the evolution of the project, the results for the period and problem resolution for the next period with the Coordination and Monitoring Staff.
• Ensure the achievement of objectives within budget.
• Ensure the implementation of recommendations from audits or financial reviewers. Fondation pour la Sante Reproductrice et l’Education Familiale (FOSREF) Port-au-Prince, Haïti
Supervisor of Facilitators 12/2007-06/2008
Develop the overall flow of activities
Check the quality of messages and services offered by the Assistant Facilitator and Facilitator
Ensured the execution of the monthly program of project activities
Lead monthly meetings with services involved in the program to discuss levels of performance
Supervised the work of the facilitators.
Fondation pour la Sante Reproductrice et l’Education Familiale (FOSREF) Port-au-Prince, Haïti
Facilitator 01-11/2007
Educate, inform young people 12 to 24 years on reproductive health and family education.
Participate at the development of the monthly program of project activities.
Planning with young associations and advocacy for mass education
Perform Training sessions for young people
Attend meeting of the project work
Food for the Poor
6401 Lyons Rd, Coconut Creek, FL 33073
Volunteer April 2022 to now
Packing 2,016 Hygiene Kits and 2,080 Women’s Care Kits JED Child TRUST Foundation
Imo state, Nigeria June 2022 to now
Volunteer (Remote)
Coordinate all teams to achieve the general targets Monitor and Evaluate Staff monthly
Academic Achievements
Business Management 01/2022 to-date
Penn Foster University, USA
Certificate Preparing to Manage Human Resources 01/2022 University of Minnesota, USA
Certificate in Basics of Project Management 08/2020 International Business Management, Germany
Certificate in Humans Resources
09/2015- 11/2016
Centre de Developpement Professionnel de l’Universite Quisqueya ProUniQ, Haiti
Master’s degree in Project Management 09/2012-12/2014 University Quisqueya, Haiti
Certificate in Audit and Verification 07/2017
AYITI NEXUS, Haiti
Certificate in Financial Project Analysis 02/2012
Academie de Formation et de Perfectionnement des Cadres, Haiti Bachelor degree in Accounting 10/2004-07/2008
Institut des Hautes Etudes Commerciales et Economiques, Haiti Certificate in Planning and Project Management 11/2008 Centre de Formation et de Developpement Economique, Haiti Honors and Awards
Knowledge and Freedom Foundation (FOKAL), Scholarship 09/2012-10/2013
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