Entry Clerk Administrative Assistant
Resume:
Karen L. Malone
Lot ***
Dunedin Florida 34698
***************@*****.***
PROFILE
An experienced Funding, Policy, Shipping Executive,Administrative Assistant, Office Manager, Accounts Payable Specialist, Human Resource Assistant, Receptionist, Order Entry Clerk, and General Office Assistant seeking a position in a fast-paced, challenging work environment which will enhance my detailed skills in my proven work history.
• Funding and Policy Executive at Vantage Point Title
• Accounts Receivable Support, Shipping Clerk Support. Highly Experienced with Computer Skills.
• Office Manager Responsible for All Aspects of Human Resource Functions. Employee Personnel Hiring, Creating and Implementing Company Policy and Procedures. Organized Company Open House and fulfilled all Aspects of running an office. Dedicated to the fullest of Preparing Documents, Payroll Reports, Company Standards, Working diligently with the Public.
• Accounts Payable, Spreadsheet Development, Account Reconciliation’s, Problem Solving.
• Clerical Support, Month-End Reporting, Attention to Detail, Strong Communication and Organization Skills.
• Positive Attitude, Welcome New Challenges and Opportunities, Auditing Reports and 1099 and Use Tax Preparation.
• Administrative Support, Multi-Phone Line Usage as a Full Charge Receptionist, Team Leader, Payroll Support, Petty Cash Reimbursements, Human Resources Support. EXPERIENCE
VANTAGE POINT TITLE, Clearwater, Florida. 2019-2022
• Worked in the Funding department doing borrowers taxes. Processed incoming And out going mail.
Work on subordination accounts.
Verified closing documents.
• Policy department creating policy’s for borrowers. D
• Responsible for shipping g and maintains documents. PARLAMENT ROOFING AND CONSTRUCTION, Clearwater, Florida 2019 Administrative Assistant/Production Office
o Worked with customers on their accounts for roof maintenance. Set up new vendor accounts. Worked with Sales department in processing customer’s needs. Data entry on in-house computer system. Reported directly to the owner. Set up accounts to have proper filings with Counties. Sent out and set up warranty packets for mailings. ALWAYS GREEN 2019
Customer Service/Administrative Assistant
o Worked with customers on their accounts for Lawn and Pest Management. Set up follow up appointments for treatments.
o Daily input of checks on Excel for bank deposits. o GPS tracking of drivers reconciliation time sheets. o New customer account set ups.
o General office duties: filing, excel spreadsheets, word, multi phone line etc. o Input all chemicals used per truck/route/customer account into in house computer system.
RANDSTAD
Work Assignment Salon Centric, St Petersburg Florida 2018-2019 o Worked in the Retail Accounting Department of the L’Oreal Division as Administrative Assistant.
o Processed W8 forms for year ending 2018.
o Prepared excel spreadsheets for Finance Departments for general ledger updates. o Scanning, filing, assisted with finance managers in all aspects of Administrative Assistant responsibilities.
o Prepared year end closings on excel.
o Reviewed journal entries for the finance departments. o UPS preparation for outgoing packages.
o Prepared 2019 files for the Retail Accounting Department. o Created excel spreadsheets for daily reconciliation for general ledger entries. THE RESERVES NETWORK, Chillicothe Ohio 2015-2017
Work Assignment PGW, Chillicothe Ohio
o Trained as receiving clerk. Entered incoming inventory shipments into WINS and SDI computer system.
o Trained as shipping clerk. Entered outbound shipments on a TMC/Navisphere computer system. Daily input of tracking inventory to outside warehousing. o Assigned multiple duties; inventory to be processed on tracking incoming and outgoing parts to correspond with Purchase Orders.
o Upkeep of filing for Incoming and Outgoing inventory and shipments. o Assisted in Quality Control detailed inventory.
o Created spreadsheets for Management to support inventory control to Corporate Management.
o Assisted with multiple tasks as needed for quality customer service internally and externally. SHIELD ROOFING & CONSTRUCTION, South Point Ohio 2013-2014 Office Manager
o Created company policy and procedure manuals.
o Created and assisted with hiring procedures.
o Prepared payroll and 1099 tax records.
o Maintained all employee personnel records.
o Created reports, advertisements, public awareness notifications of company’s open house and functions.
o Maintained all resources as a human resource developer. o Provided full support to owner for answers on how to maintain a secured company with competent work ethics.
o Established company guidelines for maintaining employee hiring procedures and record keeping.
o Ensured adherence to policy and procedures.
o Maintained customer detailed files.
ZIPF LOCK COMPANY, Columbus Ohio 2003-2012
Order Entry Clerk
o Accurately input sales orders when working closely with customer service and making changes when necessary to an in-house computer system. o Schedule all outgoing orders with customer service and billing department. o Responsible for full clerical support with general office duties to all departments. o Compile new customer accounts and catalog distributions. o Year-end physical inventory processing.
o Full charge receptionist with multiple phone line usage. o Review reports for open orders, and reports for any customer information changes. SPHERION, Lancaster Ohio 2001-2003
Accounts Payable-Receptionist
o Placement worked at:
PPG Industries-Chillicothe Ohio
o Full charge accounts payable assistant with detail to analyzing spread sheets, receptionist with multi line phone system.
Columbus Industries, Ashville Ohio 2001
o Full charge accounts payable assistant with general office duties. BROWN MEMORIAL HOME, Circleville Ohio 2001
Administrative Assistant
o Full clerical support for all departments, Accu-count software computer usage. o Prepared new hire packets, did fingerprinting, kept up-to-date census information. o Prepared activity calendars, dietary menus, and monthly payroll time cards. o Full charge receptionist, petty cash reimbursement duties. o Assisted administrators in preparing policy and procedures workbooks. o Maintained uniform inventory for employees. Kept payroll deduction worksheets updated for employee expenses.
o Prepared and disbursed board meeting agenda’s.
o Physical quarterly inventory on appropriate departments and recorded on spreadsheets. TEE JAYE’S COUNTRY PLACE, Columbus Ohio 2000
Full-Charge Accounts Payable Clerk
o Prepared and processed invoices for payment for eleven stores. o Printed checks, prepared moth-end closings, worked with Great Plains software. o Worked in all aspects of general office duties.
LUTHERAN SOCIAL SERVICES, Columbus Ohio 1999-2000
Accounts Payable Specialist
o Processed and maintained vendor accounts for seven companies with each company having many different inner-companies.
o Prepared 1099 tax documentation.
o Coordinated implementation of computer and account number conversions. o Verified documentation for check request that was reimbursed through grants. o Prepared and processed over 500 a/p checks weekly. General office duties. SMURFIT-STONE CONTAINER CORPORATION 1992-1999
Accounts Payable Clerk
o Processed, maintained and reconciled over 700 vendor accounts. o Processed over 500 checks monthly working closely with purchasing and receiving departments.
o Assisted in establishing a 3-way ramps online computer system to its fullest potential. o Managed and trained accounts payable department. o Ensured adherence to policy and procedures.
PROFESSIONAL TRAINING
o Microsoft Word, Excel, Windows NT, Outlook, with Execu-Train. o Safety Seminars and Training, Team Building Training o Accu-count, Great Plains, In-House, and HP Software Programs, Internet REFERENCES AVAILABLE UPON REQUEST
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