Accounts Payable Project Manager

CHARLES RUIZ 407-***-**** *** Spring River Drive

********@*****.*** Orlando, FL 32828

EXPERIENCE:

**/** – present ACCOUNTS PAYABLE SPECIALIST

Pulau Corporation – Orlando, Florida

Accounts Payable for defense contractor

• Process all invoices via mail or email on a daily basis, using a voucher system through Deltek/Costpoint.

• Identify invoices needing approval or PO before processing.

• Match invoices to PO’s and troubleshoot any discrepancies.

• Reconcile vendor statements on a monthly basis.

• Communicate with vendors/job supervisors on pricing and approvals.

• Verify and correct any invoices and PO’s before posting.

• Process weekly check runs after verifying invoices and obtaining approval.

• Create, post and print cash disbursement.

05/19 – 07/19 A/P SPECIALIST

Accounting Principals – employment agency

Assignment for Summit Broadband, Inc. - Orlando, Florida

• Process all incoming invoices via e-mail and scan all U.S. Mail.

• Convert to PDF format all incoming invoices and save onto one page.

• Ensure all expense invoices and PO’s are in Doc Link and sent for approval prior to processing.

• Import and process all invoice expenses into Dynamics and send for approval before posting.

• Categorize PO’s into labor or inventory after 3-way matching.

• Process PO’s into Dynamics and send for approval before posting.

• Respond to and research all inquiries regarding past dues or other questions via e-mail or telephone.

• Ensure all checks are timely mailed with proper postage. 08/18 – 02/19 A/P ADMINISTRATOR

Windoor Inc. – Orlando, Florida – door and window manufacturer Full-cycle Accounts Payable using Great Plains, including, but not limited to:

• Weekly cash requirements and check runs

• Record and obtain prior approval for all daily payments via check or ACH

• Verify and record automated payments on individual vendor websites

• Maintain subsidiary accounts by verifying, allocating and posting transactions

• Reconcile all company credit cards and approvals prior to payment

• Record all expenses to corresponding GL’s as well as record invoices using 3-way matching

• Extensive contact with vendors and management

• Month-end close and year-end close

• Troubleshoot interdepartmental financial issues

• Special reports as requested by CEO or Controller

• Ensure compliance with company policies while carrying out daily processes and controls accurately and on time

12/17 – 07/18 ACCOUNTS PAYABLE SPECIALIST

Industrial Container Services – Maitland, Florida – manufacturer

• Retrieve all invoices from email and mail and maintain written and telephone contact with vendors, supervisors, managers and co-workers

• Verify all invoices using three-way matching

• Ensure that all new vendors have W-9’s prior to processing invoices

• Process all invoices into Great Plains after resolving any discrepancies

• Run aging and process disbursements weekly or as needed

• Reconcile all credit cards for travel expenses

• Assist with month-end close

01/16 – 06/17 ACCOUNTS PAYABLE ACCOUNTANT

NeoSystems – Orlando, Florida – accounting and contract administration for government contractors

• Verify PO numbers on invoices prior to processing

• Ensure all travel expenses accompany receipts and back-up documentation

• Confirm identification and authorization of all clients’ employees on invoices prior to processing

• Review, edit and post vouchers prior to processing payment

• Obtain approval from project manager before vendor payment 03/15 - 10/15 ACCOUNTING SPECIALIST

AVT – Orlando, Florida

• Troubleshoot discrepancies on consultants’ and subcontractors’ invoices

• Create vouchers and obtain payment approval for all invoices received

• Scan and save all subcontractors’ invoices on network

• Verify rate and payment terms according to contract language

• Process consultants’ travel and per diem expense, ensuring compliance with all company and governmental regulations and policy

• Maintain and monitor monthly consultant summary for Vice President of Finance, COO and Project Manager

• Bank reconciliation consisting of 5 different accounts 07/12 – 11/14 ACCOUNTING SPECIALIST

McCalla Raymer, LLC – Orlando, Florida – real estate law firm Troubleshoot A/P problems for Florida offices

• Maintain publisher/vendor accounts and establish credit lines

• Establish rapport with publishers/vendors to keep accounts up to date

• Research and resolve past-due invoices prior to disbursement

• Reconcile monthly vendor statements

• Process emergency check requests

SKILLS: Analysis and troubleshooting. Good communication and interpersonal skills. Well-organized, self-starter, team player. Knowledge of Excel, Microsoft Word, Microsoft Dynamics, WordPerfect, Peachtree Windows, QuickBooks, Timberline, AS-400, Great Plains, PC Law, Caseaware, Deltek/Costpoint EDUCATION: Montclair State College – New Jersey - Accounting

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