Member Team Administrative Assistant

Professional Summary: Independent and dependable professional, with current DoD SECRET security clearance seeking a career with an organization where I can dedicate my technical, organizational and creative skills to the betterment of the company’s mission. My strong organizational and analytical skills, excellent interpersonal skills, phone manner, and office etiquette will be an asset to your company. I complete projects on time and will go above and beyond to get the job done.

Core Qualifications:

13+ years providing Senior Executive and Administrative Assistant support

Executive Administrative support to the Systems Engineering Deputy Program Director (DE/E) and Software Acquisition Management Program Director (DEA).

Extensive duties includes providing Senior Executive level support to the Senior Advisory Team appointed by the MDA Director of Programs that consist of a retired 2-star Major General, 2-star Rear Admiral, 3-star Lieutenant General, and 4-star General (known as “Red Team”).

Material compilation of research, report preparation, information requests, preparing correspondence, receiving visitors, arranging conference calls, calendars, travel and working logistics for all meetings at MDA and non-MDA facilities and locations.

Train and mentor administrative personnel in the facets of business administration. Assist in the assessment and review of administrative processes and activities.

Coordinated with high-level executives from Boeing, Raytheon and other corporate customer representatives.

Exceptional organizational skills and dependable work ethics, sought after in a high op work environment.

Proficient in all aspects of Microsoft Office.

MDA Databases: Program Resource Internet Database Environment (PRIDE), Defense Travel System (DTS), Defense Civilian Pay System (DCPS), Defense Agencies Initiative (DAI), and Workforce Integration Tracking System (WITS). DoD Database: Contractor Verification System (CVS), Defense Connect Online (DCO) Program Resource Internet Database Environment; Defense Agency Initiative; Workforce Integration Tracking System; Defense Travel System; Defense Civilian Personnel System, and CCAR certified.

Education

Master of Science, Organizational Leadership, Columbia Southern University, 2016

Master of Business Administration, Project Management, Columbia Southern University, 2012

Bachelor of Science, Business Administration, Virginia College, 2009

Certification

Certified Comprehensive Cost and Requirement (CCaR) System Administrator 29 May 2019

Work Experience

digiflight

November 2019 to Present Huntsville, AL

Program Analyst/ Budget (Mid/Sr.)

Assists in preparation, facilitation and execution, and follow up of action items and minutes of meetings.

Utilize various data bases to ensure synchronization across and within the Apache PEO Business community

Assists in preparation, facilitation and execution, and follow up of action items and minutes of meetings.

Serve as Subject Management Expert (SME) for business related activities in the APEO.

Support the Apache Program Manager, Apache Deputy Program Manager, and functional staff in day-to-day operation of issues, and in insuring continuity of effort.

Draft all plans and correspondence, and other documents in direct support to the Program Manager's coordination and staffing of program decisions at senior Army staff levels.

Prepare guidance for the Apache Business organization with various funding and budgeting processes with regard to manpower resourcing and program planning and execution

Yorktown Systems Group

JUNE 2019 to November 2019 Huntsville, AL

Executive Assistant

Act as a financial approver for a Missile Defense Leadership for the Defense Travel System

Assist MDA Director and Senior Leadership staff with DTS and travel requirements

Provide comprehensive support of the Deputy Chief of Staff office (DS) and managing Deputy Chief of Staff Office (DS).

integrated data services

February 2019 to June 2019 Huntsville, AL

Business Analyst

Act as a financial and technical consultant for a DoD program management and financial management system Certified Comprehensive Cost and Requirement (CCaR) System

Assist customers in properly structuring financial data

Manage the assigned project, including all aspects of service to and coordination with the Government customer.

Provide expertise in government finance: perform reconciliation between several systems, perform daily review of budget forecasts and accounting data, and otherwise support a government program management office.

Certified Comprehensive Cost and Requirement (CCaR) System Administrator

YorkTown Systems group

august 2016 to February 2019 Huntsville, AL

Executive Officer/Assistant

Provide comprehensive support of the Missile Defense Agency (MDA) and its mission through administrative support of the Redesign EKV Directive, Missile Defeat, and MOKV (DEE). Provide administrative services to the BMDS Systems Engineer Deputy (DEE), Software Acquisition Management Program Director (DEA) and other DEE/DEA staff. Implementing efficient and effective administrative procedures for travel, employee development, and personnel and manpower matters. Provide a functional interface for administrative support.

Assist with coordination of office schedules and calendars, both internally and among the various organizational elements within MDA. Responsible for the filtration of protocol requirements for high-level executive staff from the Director of Engineering (DE) through the DEE leadership and distinguished visitors. Maintains and coordinates the organizational charts and track personnel changes/moves for the BMDS Systems Engineering Directorate. Coordinates and manage approval for personnel actions such as: new hires, pay increases, reassignments, position classification, incentives and various professional needs. Schedule, organize, coordinate, and facilitate meetings and conferences. Provide comprehensive administrative support to technical meeting and conferences.

Schedules and coordinates classified meetings/briefings for the MDA RKV Red Team Assessment appointed by Admiral Syring in various locations to include Huntsville, Fort Belvoir, and Colorado Springs.

Serves as the primary Defense Travel System (DTS) Operator and Action Officer. Actively assisted traveling MDA professionals with DTS issues while conducting official business. Continually resolving problems and questions, pertaining to program use, entitlements, travel policy issues, transaction problems, and payment problems.

Provided support to the GM/RKV program office with time cards, conference rooms scheduling, travel orders, and meeting coordination’s with Senior leadership and other office staff in the absence of the RKV Administrative Assistant.

Managed day to day operations of the MDA System Engineering (DE/E), Software Acquisition Management (DEA) office, organized and maintain DE/E files on MDA portal, planned and scheduled meeting and appointments for BMDS Deputy Systems Engineer, Program Director Software Acquisition Management, and MDA Engineering leadership, and edit and compile correspondence/briefings within a timely manner.

Adhere and enforce the maintenance of classified documents and storage. Process all form DD2875 for (DEE/DEA) personnel for obtaining classified accounts. Provide signature authority for badge and Visitors Authorization Requests. Serve as the DEE Security primary Point of Contact (POC) and ensure all necessary paperwork for new employees’ badges are submitted to the MDA Security Office. In process and out-process civilian and contractor personnel and monitor incoming and outgoing government furnished property. Administer and process new hire paperwork and maintain employees’ confidential records. Support improved procedures and activities.

Provided quality Customer Service to external and internal customers. Generated briefing packages for meetings, assisted with time card issues, DTS vouchers, and submit visitor request for MDA personnel. Maintained solid customer relationships by handling questions and concerns

People Tec

April 2014 to august 2016 Huntsville, AL

Executive Assistant

Provide comprehensive support of the Missile Defense Agency (MDA) and its mission through senior level administrative support of the Redesign EKV Directive, Missile Defeat, and MOKV (DEE). Provide senior level administrative services to the BMDS Systems Engineer Deputy, Software Acquisition Management Program Director (DEA) and other DEE/DEA staff. Implementing efficient and effective administrative procedures for travel, employee development, and personnel and manpower matters. Provide a functional interface for administrative support.

Assist with coordination of office schedules and calendars, both internally and among the various organizational elements within MDA. Responsible for the filtration of protocol requirements for senior-level executive staff from the Director of the Missile Defense Agency (MDA), Director of Engineering (DE), Senior Advisory Team (known as “Red Team”) through the DEE leadership and senior level industry companies. Maintains and coordinates the organizational charts and track personnel changes/moves for the BMDS Systems Engineering Directorate. Coordinates and manage approval for personnel actions such as: new hires, pay increases, reassignments, position classification, incentives and various professional needs. Schedule, organize, coordinate, and facilitate meetings and conferences. Provide comprehensive administrative support to technical meeting and conferences.

Schedules and coordinates classified meetings/briefings for the MDA RKV Red Team Assessment appointed by Admiral Syring in various locations to include Huntsville, Fort Belvoir, and Colorado Springs.

Serves as the primary Defense Travel System (DTS) Operator and Action Officer. Actively assisted traveling MDA professionals with DTS issues whilst conducting official business. Continually resolving problems and questions, pertaining to program use, entitlements, travel policy issues, transaction problems, and payment problems.

Provided support to the GM/RKV program office with time cards, conference rooms scheduling, travel orders, and meeting coordination’s with senior leadership and other office staff in the absence of the RKV Administrative Assistant.

Managed day to day operations of the MDA System Engineering (DE/E), Software Acquisition Management (DEA) office, organized and maintain DE/E files on MDA portal, planned and scheduled meeting and appointments for BMDS Deputy Systems Engineer, Program Director Software Acquisition Management, and MDA Engineering leadership, and edit and compile correspondence/briefings within a timely manner.

Effectively coordinated the Redesign EKV mass office location move from Redstone Von Braun building 5224 (VBIII), Bradford office, external off-site contractor to Redstone Von Braun building 5225 (VBIV). Collaborate with MDA DPF move coordinators for office spacing, personnel, and equipment relocation. Compiled move data within the Work Integration Tracking System (WITS). Built a move coordination spreadsheet to track incoming and outgoing personnel and office occupancy. This allowed a smooth transition for the Redesign EKV program office.

Adhere and enforce the maintenance of classified documents and storage. Process all form DD2875 for (DEE/DEA) personnel for obtaining classified accounts. Provide signature authority for badge and Visitors Authorization Requests. Serve as the DEE Security primary Point of Contact (POC) and ensure all necessary paperwork for new employees’ badges are submitted to the MDA Security Office. In process and out-process civilian and contractor personnel and monitor incoming and outgoing government furnished property. Administer and process new hire paperwork and maintain employees’ confidential records. Support improved procedures and activities.

Provided quality Customer Service to external and internal customers. Generated briefing packages for meetings, assisted with time card issues, DTS vouchers, and submit visitor request for MDA personnel. Maintained solid customer relationships by handling questions and concerns

ALATEC, Inc.

October 2009 to April 2014 Huntsville, AL

Administrative Assistant

Comprehensive support of the Missile Defense Agency (MDA) and its mission though administrative support of the Cost Estimating and Analysis Directive (DOC). Provide administrative services to the DOC Director, the DOC Technical Director, and five diverse DOC Division Chiefs. Implementing efficient and effective administrative procedures for travel, employee development, and personnel and manpower matters. Provide a functional interface for administrative support and business financial management.

Support the development of programmatic briefing materials and reports, to include logistics and data management, schedules, and procedures related to technology infrastructure and information technology development, integration, and evaluation. Collect and assemble pertinent data and information for the mission of DOC. Performing research for and aiding in the development of briefing materials, issue papers, white papers, reports and other official documents. Collate the metrics for action tracking and document preparation and review.

Assist with coordination of office schedules and calendars, both internally and among the various organizational elements within MDA. Responsible for the filtration of protocol requirements for high-level executive staff from the Director of Operations (DO) through the DOC leadership and distinguished visitors. Maintains and coordinates the organizational charts and track personnel changes/moves for the Cost Estimating Directorate. Coordinates and manage approval for personnel actions such as: new hires, pay increases, reassignments, position classification, incentives and various professional needs. Schedule, organize, coordinate, and facilitate meetings and conferences. Provide comprehensive administrative support to technical workshops and conferences.

Adhere and enforce the maintenance of classified documents and storage. Process all form DD2875 for Directorate of Cost Estimating and Analysis (DOC) employees for obtaining classified accounts. Provide signature authority for badge and Visitors Authorization Requests. Serve as the DOC Security primary Point of Contact (POC) and ensure all necessary paperwork for new employees’ badges are submitted to the MDA Security Office. In process and out-process civilian and contractor personnel and monitor incoming and outgoing government furnished property. Administer and process new hire paperwork and maintain employees’ confidential records. Support improved procedures and activities.

Research and compile budget information for Industrial Operations, Integrated Logistics Support, Engineering Services and Configuration Management Departments. Ensure that all DOC government employees comply with Department of Defense (DoD) Financial Management Regulations (FMR) while maintaining their Government Travel Credit Card (GTCC).

Train and mentor Deputy Chief Financial Officer administrative personnel. Developing the tools necessary to train administrative personnel in the facets of business administration. Assist in the assessment and review of administrative processes and activities. Support the development of recommendations, master plans, schedules, and plans of action to re-engineer administrative processes and practices to increase efficiency.

Serves as the primary Defense Travel System (DTS) Operator and Action Officer. Actively assisted traveling MDA professionals with DTS issues whilst conducting official business. Continually resolving problems and questions, pertaining to program use, entitlements, travel policy issues, transaction problems, and payment problems. Garner problem resolutions and protocol recommendation to the traveling community within DOC to ensure compliance with JFTR/JTR policies, guidelines, and rules mandated by DoD. Prepare, create, and edit travel vouchers and submit reservations in DTS for the Cost Director and other command officials. Enter all travel orders and vouchers for multiple members into DTS which includes reserving hotel accommodations and rental cars. Assist with coordination of international and national travel and support travel budget development. Consistently ensuring the timely reimbursement of travel claims.

Provide guidance and assistance to supervisors and employees on grievance procedures and conflict resolution. Interface on a daily basis with employees, managers, and Human Resources (HR) Representatives.

Engineering Management Concepts, Inc.

August 2009 to October 2009 Huntsville, AL

Administrative Assistant

Provided administrative services to the DOC Director, the DOC Technical Director. Implemented administrative procedures for travel, employee development, and personnel and manpower matters. Provided a functional interface for administrative support. Supported the development of programmatic briefing materials and reports, to include data management, schedules, and procedures related to integration, and evaluation. Collected and assembled pertinent data and information for the mission of DOC.

Performed research for and facilitated in the development of briefing materials, issue papers, white papers, reports and other official documents. Collected the metrics for action tracking and document preparation and review.

Assisted with coordination of office schedules and calendars. Responsible for the filtration of protocol requirements for high-level executive staff from the DO through the DOC leadership. Maintained the organizational charts and track personnel changes/moves for the Cost Estimating Directorate. Coordinated and managed approval for personnel actions such as: new hires, pay increases, reassignments, position classification, incentives and various professional needs. Scheduled, organized, and coordinated meetings and conferences. Provided comprehensive administrative support to technical workshops and conferences.

Sentar, Inc.

February 2009 to August 2009 Huntsville, AL

Office Manager

Ensured company purchasing policies and budgetary restrictions were followed. Prepared, reviewed, and analyzed itinerary and expense reports. Assisted in the contracts and proposal process by coordinating all documents necessary for the completion of a bid or award. Provided support and prepared contract material for a five member team of bidding on a proposal. Prepared and reviewed budget, revenue, expense, payroll entries, invoices, and other accounting documents. Generate statistical reports, summaries, and statements related to payroll and indirect charges.

Maintained office services by organizing operations and procedures for Sentar Corporate Facilities’ thirty-five employees. Supervised the maintenance and alteration of office areas and equipment, as well layout, arrangement and housekeeping of a 10,500 square feet office facility. Negotiated the purchases for Sentar and served as the equipment manager.

Expedited, coordinated, scheduled, and monitored meetings, appointments, schedules, conferences, and facilities as requested for Sentar Leadership. Maintain HR correspondences, forms, reports, personnel/medical files and other HR related data. Provided support to managers for recruitment and placement. Coordinated and scheduled personnel staff calls for potential employees’ interviews, new hire orientation.

Served as travel administrator. Ensured all travel aspects were appropriately coordinated, submitted, and tracked for Sentar Leadership. Prepared, reviewed, and analyzed itinerary and expense reports.

Supervised administrative assistants and receptionists. Provided daily oversight of receptionists. Responsible for greeting visitors and keeping the front office organized and professional.

Maintained availability for employees to voice issues or concerns. Addressed issues and concerns with Sentar Leadership. Provided guidance and assistance to supervisors and employees on grievance procedures and conflict resolution. Interface on a daily basis with employees, managers, and HR Representatives.

Sentar, Inc.

January 2008 to May 2009 Huntsville, AL

Assistant Facility Security Officer

Generated and tracked Visit Authorization Letters utilizing the security database, Joint Personnel Adjudication System (JPAS). Maintained and expedited visit request. Complied with contract request for classified materials. Adhered and enforced the maintenance of classified documents and storage.

Provided editing assistance for Ground Missile Defense Information Assurance policy handbook. Assisted in the managing of classified government contract programs. Provided additional supervision of the customary operations of a cleared facility.

Managed and monitored access pertaining to security education. Provided support to managers for recruitment and placement within classified projects. Interacted with internal and external customers or government security officials to perform FSO duties. Addressed routine personnel security matters with employees regarding clearance issues. Performed report preparation and other duties, as required.

Sentar, Inc.

November 2007 to April 2009 Huntsville, AL

Administrative Assistant

Assisted with coordination of office schedules and calendars for the President and CEO. Coordinated and managed approval for personnel actions. Scheduled, organized, and facilitated meetings and conferences. Provided comprehensive administrative support to conferences. Coordinated the Sentar booth setup and location for the Space Missile Defense Conference Tradeshow. Gained proficiency in all aspects of Microsoft Office.

Defense Acquisition University

April 2013 DAU Online Certification

Eligible for Acquisition Workforce Level I (DAWIA Level 1) in Business Financial Management.

Acquisition Workforce Level I (DAWIA Level 1) in Business Financial Management.

ACQ 101 Fundamentals of Systems Acquisition Management

BCF 102 Fundamentals of Earned Value Management

BCF 103 Fundamentals of Business Financial Management

BCF 106 Fundamentals of Cost Analysis

Relevant Coursework

Human Resource Management Methods Strategic Management and Business Policy

Advanced Marketing International Business

Management Information Systems Research Methods

Business Ethics Organizational Research and Theory

Managing Project Teams Project Management

Project Management Strategy and Tactics Managing Complex Projects

Project Management Principles of Accounting I & II

Computer Accounting Managerial Accounting

Fundamentals of Financial Management Personnel Management

Business and Personal Ethics Quality Assurance and Control

Legal Environment in Business Principles of Economics

Small Business Management Labor Management

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