Assistant Office Data Entry

CHERYL HABBINGA

Lafayette, IN ***** · 765-***-****

*****************@*******.*** ·

Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for industry professionals. Personable and communicative individual with friendly demeanor and sound judgment to manage diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

EXPERIENCE

SEPTEMBER 2020 – AUGUST 2022

OFFICE ADMINISTRATOR, curia global

Directed customer communication to proper department personnel and offered information to resolve inquiries, boosting customer satisfaction.

Greeted visitors or callers daily to oversee inquiries or direct to proper persons.

Arranged travel and hotel accommodations for international and domestic business meetings and trips.

Maintained inventory in administrative building supply closet to prevent shortages of supplies.

Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.

Conducted thorough research using various media sources to obtain relevant data for staff requirements.

Developed administrative processes to achieve organizational goals and improve office efficiency.

Coordinated meetings with other department managers and served as main liaison between department heads and executives.

Coordinated large-scale events and department activities by buying venues, developing guest lists and organizing catering services.

Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.

Oversaw management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.

Worked with our accounts receivable/payable department

Purchasing of all office and lab supplies

Collaborated with all new employees and created employee orientation schedules.

Helped with HR and sent I-9 information on all new employees using our HireRight program.

Event planning and coordination for all employee events.

Help in large projects to meet deadlines

Experience working in Oracle HR and Business Suite

cGMP and SOP training

Worked with EHS Manager on safety projects

JUNE 2017 – MAY 2020

ADMINISTRATIVE ASSISTANT, Kirby Risk

Directed customer communication to proper department personnel and offered information to resolve inquiries, boosting customer satisfaction.

Greeted visitors or callers daily to manage inquiries or direct to appropriate persons.

Arranged travel and hotel accommodations for international and domestic business meetings and trips.

Maintained inventory in administrative building supply closet to prevent shortages of supplies.

Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.

Conducted thorough research using various media sources to obtain relevant data for staff requirements.

Developed administrative processes to achieve organizational goals and improve office efficiency.

Coordinated meetings with other department managers and served as main liaison between department heads and executives.

Tracked and given employee timesheets to accounting department for payroll processing. Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.

Coordinated large-scale events and department activities by getting venues, developing guest lists and organizing catering services.

Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.

Managed building access by supplying key cards to employees and visitors.

Purchasing of all office supplies

Account receivable and invoicing

JUNE 2001 – JUNE 2017

LASER/GRAPHIC DESIGNER - ASSISTANT OFFICE MANAGER, Shug Awards

Completed projects resulting in finished product for customer.

Answered calls and answer customer questions.

Utilized internet to compile data gathered from various sources.

Maintained updated customer files.

Improved customer satisfaction by finding creative solutions to problems.

Recognized by management for supplying exceptional customer service.

Improved profit margins by streamlining operations and workflow and negotiating competitive vendor contracts.

Collaborated with others to discuss new customer opportunities.

Collaborated closely with team members to deliver project requirements, develop solutions and meet deadlines.

Collaborated in development of new procedures.

Managed all delegated tasks, including our largest client, United Way.

Delivered finished products to customer locations.

Supplied excellent service and attention to customers when face-to-face or through phone conversations.

Delivered awards and trophies to customer locations.

Improved operations by collaborating with team members and customers to find workable solutions.

Earned reputation for good attendance and challenging work.

Collaborated with others to discuss new efficient solutions.

EDUCATION

MAY 1984

HIGH SCHOOL DIPLOMA, jefferson high school

Lafayette, IN

SKILLS

Microsoft Office Suite

Data entry and documentation

Accounting skills

AR/AP

Mail management

Organization and efficiency

Faxing/Scanning documents

LIMS System

Salesforce

Purchasing

HireRight

Managing office supplies

Routing packages and correspondence

Document retrieval

Transporting files

Transmitting files

Inventory systems

Directing visitors

Event Planning and Coordination

Oracle HR and Business Suite

ADP

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