Personal Assistant Computer Instructor
Resume:
* * * * * Address: Shabiya **, Mussafah, Abu Dhabi * Email add: *******@*****.*** *Mobile number: +971-**-***-**** Genebeck Martinez-Agustino
Articulate and accomplished admin executive experienced at keeping an office running smoothly. A communicator and collaborator who is efficient in planning, organizing, and executing meetings and conferences. Comfortable with projects that require multi-tasking and flexible with changing priorities
Personal Details
Address: Shabiya 10, Mussafah, Abu Dhabi
Email add: *******@*****.***
Mobile number: +971-**-***-****
Career Objective:
Determined to work hard diligently. I pray that you will not just check on my age but my capabilities as well.
To be able to work in your company where I can share all my knowledge and experiences effectively and efficiently, to improve my personal and professional skills where I can freely explore and apply them to the best of my knowledge, and to continue my quest for excellence on my field through challenging work in your firm.
Willing to relocate anywhere
Industry:
Trading of Building Construction Materials, Arts & Entertainment, Accounting, Beauty & Wellness, Marketing, Construction, Personal Care & Home Health, Media & Communications, Human Resources, Electrical Engineering, Sales, Management, Other, Industrial Engineering, Administrative Assistance
Work Experience
Sales Coordinator
JUMANA TAIYAB BMT L.L.C - Abu Dhabi
July 2018 to Present
Duties and Responsibilities;
Handles inquiries, quotations, submittals, and email correspondence.
Answer, screen and forward incoming calls.
Responsible in processing cash/purchase orders, gathering information, gathering suppliers, petty cash and order entry in SAP Ariba.
Manage and coordinate with all the office and administrative works for the company.
Maintains all company files and other pertinent documents for the company.
Provide internal support to colleagues and owner. As Personal Assistant to the Company Owner, perform overall daily office management including maintenance of financial statements and 201 files of employees. Also handle procurement of 2 P a g e Address: Shabiya 10, Mussafah, Abu Dhabi * Email add: *******@*****.*** *Mobile number: +971-**-***-**** various office supplies, liaison with different government offices on business licenses and employee visa requirements and facilitation of travel arrangement for all employees. Accounts/Admin Coordinator
ARMOR SERVICE STATION - AE
November 2017 to July 2018
Monitoring Accounts Receivables and Payables; Analyzing data and reporting to owner; Keeping Organized Records; Invoicing;
Sourcing of Suppliers; Recruiting employees Assist in branding/Marketing;
Supporting the Finance Team and performs all other duties assigned from time to time.
Worked temporarily to assist the Local our sponsor's wife set-up, hire, conceptualized and market the business.
Business Coordinator / Executive Assistant
ALMUHAND INDUSTRIAL (Trading of CNC, Molding Machine & Tools) - Sharjah March 2015 to November 2017
Provides support to the company in administrative functions such as purchasing, billing, reporting and filing.
Reports to the GM/Owner of the company to handle all required documents and support for running the business and,
Performs all other duties assigned from time to time. Personal Assistant/Marketing Assistant
ALIANA GENERAL TRADING (Organic and Natural Products) - Dubai November 2014 to February 2015
Responsible for compiling and distributing financial and statistical information such as budget spreadsheets;
Analyzing questionnaires; writing reports, company brochures similar documents; organizing and hosting presentations and customer visits;
Assisting with promotional activities; visiting customers/external agencies;
Help to organize market research and performs all other duties assigned from time to time. Business Development Manager
VEGAS GENERAL TRADING, LLC (Recruitment and Trading of Office Stationery) - Dubai December 2012 to November 2014
As Human Resources - Outsourcing manpower in Nepal to work the UAE. Screening and interviewing of applicants online and face to face.
Briefing and deployment of employees to respective clients.
Assisting the clients for acquisitions of required documents from government agencies and Embassies if any. Training and Development of Personnel and Management and Implement company culture, values and policies. Develop workforce strategies, to recruit and develop qualified candidates.
Coordinate events focused on employee recognition and dedication. Advocate for employee retention and development.
Oversee data entry and maintenance of employee records. Participate in the investigation and guidance for disciplinary actions.
As Business Development Manager - Attend industry functions, such as association events and conferences, and provide feedback and information on market and creative trends. Present to and consult with mid and senior level management on business trends with a view to developing new services, products, and distribution channels. 3 P a g e Address: Shabiya 10, Mussafah, Abu Dhabi * Email add: *******@*****.*** *Mobile number: +971-**-***-****
Identify opportunities for campaigns, services, and distribution channels that will lead to an increase in sales. Using knowledge of the market and competitors, identify and develop the company's unique selling propositions and differentiators.
Drafting and reviewing contracts; Reporting on successes and areas needing improvements.
Performs all other duties assigned from time to time. Events Coordinator/Executive Assistant
Front of House Entertainments Event Company - Dubai October 2010 to November 2012
As Personal Assistant -Monitoring a reporting manager's email and responding if required;
Prepares communications on behalf of a manager with strict confidentiality.
Answering phone calls;
Organizing travel and itineraries; Organizing and planning meetings ; Taking notes and writing minutes during meetings;
Conducting or preparing any research that the reporting manager may require;
Various ad hoc requests
As Event Assistant /Planner
Event planning, design and production within time limits
Working with clients to identify their needs and ensure customer satisfaction
Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.
Event planning, design and production while managing all project delivery elements within time limits Liaise with clients to identify their needs and to ensure customer satisfaction
Conduct market research, gather information and negotiate contracts prior to closing any deals.
Provide feedback and periodic reports to stakeholders;
Propose ideas to improve provided services and event quality;
Organize facilities and manage all events' details such as decor, catering, and performs all other duties assigned from time to time.
Sales Coordinator / HR Assistant
FLEMINGO INT'L. LTD - Dubai
September 2008 to September 2010
As Sales Coordinator - coordinating the sales team by managing schedules, filing important documents and communicating relevant information. Ensuring the adequacy of sales- related equipment or material.
Responding to complaints from customers and give after-sales support when requested.
Prepares quotation, LPO's and invoices, and performs all other duties assigned from time to time.
As HR Assistant/PRO - collect and give regular updates on all work and migration standards from the government offices to keep the HR office well informed for any changes in procedures and rules; Safe keeping of all passports, 201 files and other pertinent documents of the employees and the company.
Submit, follow-up and gather all new work and business visas to guarantee that the visas are handled and processed on time.
Renew, update and keep up all workers and their dependents' visas and work contracts on time to guarantee that organization's records are up to date in the labor and Immigration Departments. Send notification to employees on required documents before their visa expires.
4 P a g e Address: Shabiya 10, Mussafah, Abu Dhabi * Email add: *******@*****.*** *Mobile number: +971-**-***-****
Makes sure all business and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations. Accurately prepare and process required legal documents like rent contract attestation in government agencies such as Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality. When the need arises, represent the company at different offices like Airport, Embassies, Police Station, Ministries/Municipalities and other government Departments.
Deal promptly and productively on general enquiries about PRO functions; assist the office in determining any issues identified with organization vehicle registration and renewals.
Acquire visas from different Embassies in UAE for the board members for business related travels.
Knowledgeable enough on the process of getting residency permits etc. (in JAFZA).
Performs all other duties assigned from time to time. Advertising and Promotions Manager
AFIONADO GERMANY PERSFUME (CACI) - Manila
July 2006 to August 2008
Prepare budgets and submit estimates for program costs as part of campaign plan development.
Plan and prepare advertising and promotional material to increase sales of products or services, working with customers, company officials, sales departments and advertising agencies.
Assist with annual budget development.
Inspect layouts and advertising copy and edit scripts, audio and video tapes, and other promotional material for adherence to specifications.
Coordinate activities of departments, such as sales, graphic arts, media, finance, and research.
Prepare and negotiate advertising and sales contracts.
Identify and develop contacts for promotional campaigns and industry programs that meet identified buyer targets such as dealers, distributors, or consumers.
Confer with department heads and/or staff to discuss topics such as contracts, selection of advertising media, or product to be advertised.
Confer with clients to provide marketing or technical advice.
Monitor and analyze sales promotion results to determine cost effectiveness of promotion campaigns.
Read trade journals and professional literature to stay informed on trends, innovations, and changes that affect media planning.
Formulate plans to extend business with established accounts and to transact business as agent for advertising accounts.
Provide presentation and product demonstration support during the introduction of new products and services to field staff and customers.
Direct, motivate, and monitor the mobilization of a campaign team to advance campaign goals.
Plan and execute advertising policies and strategies for organizations.
Track program budgets and expenses and campaign response rates to evaluate each campaign based on program objectives and industry norms. 5 P a g e Address: Shabiya 10, Mussafah, Abu Dhabi * Email add: *******@*****.*** *Mobile number: +971-**-***-****
Assemble and communicate with a strong, diverse coalition of organizations and/or public figures, securing their cooperation, support and action, to further campaign goals.
Train and direct workers engaged in developing and producing advertisements.
Coordinate with the media to disseminate advertising.
Contact organizations to explain services and facilities offered.
Direct and coordinate product research and development.
Represent company at trade association meetings to promote products.
Consult publications to learn about conventions and social functions and to organize prospect files for promotional purposes.
Executive Secretary to the CEO
AFICIONADO GERMANY PERFUME (CACI) - Manila
February 2003 to June 2006
Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned Executive Secretary to the General Manager
Staniel Lending Investor Corporation - Manila
August 2000 to January 2003
Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned 6 P a g e Address: Shabiya 10, Mussafah, Abu Dhabi * Email add: *******@*****.*** *Mobile number: +971-**-***-**** Credit Investigation Clerk
Planters Development Bank
1996 to January 2000
Review loan application materials and closing documents for potential borrowers and check the accuracy of the information
Ask questions to loan applicants about their financial history and personal information to get a more accurate picture of borrowers' suitability
Gather all appropriate paperwork and materials for loan application closing, such as tax forms, title documents, insurance information and loan terms
Enter information about the loan details, the terms, the information from the application and the funds received into a computerized database
Verify the details of the customer's collateral when required in the loan application by interviewing the customer and researching information
Crosscheck customer financial and personal data by conducting credit checks and background checks and contacting employer and personal references
Compose loan application letters, closing documents, forms, bank letters, requests for more information and other types of correspondence by using word processing software
Inform customers about loan terms and the repayment procedures upon loan approval and answer any questions about the process.
Computer Instructor
Holy Spirit Academy School – Malolos, Bulacan
June 1996 to March 1997
Assigned to teach Basic Computer to (MS Word and MS Excel) 3rd and 4th year Secondary Students in an all-girls
Catholic school.
Prepares Lesson Plans and Grading System for Students
Assigned as Computer moderator for 1 school year (1996-1997)
Headed the Computer Club and facilitate the club's projects from Grades 1-6 pupils and 1st- 4th yearhigh school students
All other duties assigned by school Principal
Education
Bachelor's in Bachelor of Science in Computer Science San Sebastian College - Manila
June 1992 to March 1996
Skills
1) Responding proactively to new opportunities and challenges. 2) Excellent written communication skills
3) High level of computer proficiency and demonstrable working knowledge of Microsoft Office
4) Ability to plan, organize and work to deadlines. 5) A strong team player who can also work alone with minimum supervision. 6) Well-presented Commercial awareness Relationship building Brand marketing Deadline led Event management Determined Marketing strategies Ambitious Email marketing Promotional events
7 P a g e Address: Shabiya 10, Mussafah, Abu Dhabi * Email add: *******@*****.*** *Mobile number: +971-**-***-**** 7) Excellent written communication skills
8) High level of computer proficiency and demonstrable working knowledge of Microsoft Office
9) Ability to plan, organize and work to deadlines. 10) A strong team player who can also work alone with minimum supervision. 11) Proficient in MSOffice (Excel, Word, PowerPoint) 12) Proficient in SAGE/PeachTree
13) With knowledge using SAP Ariba System
Reference upon request
I HEREBY CERTIFY that the information provided in this form is complete, true and correct to the best of my knowledge.
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