Administrative Assistant Secretary
Resume:
Trista Ross
** ******** *****, ************, ** *7202
*************@*****.***
Summary: I am an organized and extremely reliable Administrative Professional with over 16 years of experience providing office support. I am seeking something long-term with a reputable company in hopes that I can expand my skills and knowledge while showing you my best every day. I would love the opportunity to join your team.
Work Experience:
Administrative Assistant II
Nest Fresh of PA – Aug 23, 2021 – Dec 9, 2021
●Answered phones and emails
●Waited on truck drivers entering the building and signed them in
●Communicated load information with dock personnel daily
●Scheduled delivery appointments
●Completed all training needed for our new computer program Sage
●Updated and printed invoices in Sage
●Updated Spreadsheets and reports in Excel
●Filing
Dispatch/Tracking
West Motor Freight Company – Oct 2020 – June 30, 2021
●Answered Multi-Line Phone System
●Checked emails all day long as this was the basic means of communication between us and the companies we worked with
●Tracked all truck drivers daily
●Entered in/out times on websites/emails
●Sent Billing info to the customers once the load was delivered to ensure the drivers could take the boxes back to the railyard.
●Driver would call with any issues during the day and we would communicate the issues to our customers to try to get things moving along and resolved as quickly as possibly
●Entered thel load information into our computer
Administrative Assistant/Accounts Payable
Stouffer Mechanical Contractor, LLC - Sept 2014 – March 20, 2020
●Answer Multi-Line Phone System
●Screened all incoming phone calls
●First point of contact for Accounts Payable
●Waited on anyone who came in the front door
●Emailing, Faxing, Filing, Scanning, Copying
●Keep track of Purchase Orders in Excel Spreadsheet
●Match Purchase Orders and Packing Slips to Invoices
●Enter and scan all Invoices into Computer Ease for payment approval
●Printed monthly reports to Reconcile with Customer Account Statements
●Check all the incoming mail and pull out the Invoices and Monthly Statements
●Get outgoing mail ready
●Ordered All Office and Breakroom Supplies
●Get FedEx documents and boxes ready and schedule pick-up
●Scan and Copy O&M Manuals once a construction job is completed
●Enter the vehicle fuel gallons into Computer Ease Monthly
●Schedule monthly payments for online vendors (Lowes, Sheetz, Wex, Erie Ins)
●Printed Pipe Labels for construction jobs
●Number and Enter new Vehicle or Equipment information into Computer Ease and Excel
●Make folders for new Accounts, Vehicles and Equipment as needed
Secretary
Lehman’s Egg Service, Inc. - Sept 2007 to Sept 2014
●Answer Multi-Line Phone System,
●Filing, Copying, Faxing & Emailing
●Call customers to get egg and cheese orders
●Enter Egg & Cheese Orders into ADP
●Printed pick tickets for the plant and load sheets for loading
●Waited on Daily Market for Egg Price
●Once pricing came in for the day printed invoices for the truck drivers
●Check drivers in daily – Count money for paid invoices and log onto paper for ADP
●Close out the invoices at the end of the day and run proper reports
●Get the Daily Bank Deposit ready last hour of the day
●Enter Deposit and Invoice info into ADP daily
●Research for reports and special projects
Secretary
Hicks Chevrolet Buick Volvo - 2005 to Sept 2007
●Greeted all Customers
●Answered Phones
●Daily Mail Runs
●Kept our websites up to date with new information and deleted sold vehicles
●Took pictures of used cars to put on Hicks Chevrolet, Autotrader and Cars.com
●Entered warranty codes and warranty work information for the service department
●Made sure we got paid for warranty work and if we didn’t. I had to resend info with diff codes
Secretary
Sunset Auto Sales August 2003 – 2005
●Greeted Customers
●Answered Phones
●Kept Sunset Auto website and Autotrader up to date and took pictures of cars
●Helped with Billing at times and printed checks with the directions of the owner
●Entered car deals in the computer and printed proper paper work to be signed
●Assigned vehicle numbers and entered vehicle information into the computer
●Entered all service repair information into the computer
Education:
High School Diploma
●Chambersburg Area Senior High School 2000 – 2003
Certificate in Business Data Processing
●Franklin County Career & Technology Center 2000 – 2003
Certificate in Medical Office Practice Course
●Franklin County Career & Technology Center Oct 2009
References:
Chryle Hartley - 717-***-****
Kathleen Jones - 240-***-****
Wanda Horst - 717-***-****
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