Executive Assistant Data Entry

Objective: To obtain a diverse position which will allow me to utilize my professional skills, experience, and exceptional customer service, as well as the ability to expand my knowledge and expertise.

Experience:

07/2022 General Electric – Gas Power (Contractor – Sunrise Systems, Inc.)

03/2021 Administrative Initiatives Leader

Administrative Initiatives Leader for – Americas, Europe, and Asia projects

Maintain company website “Support Central” and “Box” with current templates, organization charts, files, and training materials for Contract Management.

Create monthly reports on metrics according to business needs (i.e., change orders, bonus, settled risks and outgoing risks for each business unit)

Schedule meetings, travel arrangements, calendars, and process expense reports

Set up new users in eARS system, provide training, rectify issues, main contact for system

Maintain and update the team member address book

Provide administrative support, travel arrangements, maintain calendars, expense reports

Schedule meetings, maintain calendar for top level GE employees

12/ 2019 American Water Enterprises, Military Services Group Camden, NJ

11/2009 Contracts Specialists / Procurement Coordinator

•Contract Specialist provide support to eight of 16 Military installations across the country

•Create subcontracts agreements for water and wastewater projects, including change orders and financial changes in support of construction projects for each location from the award of contract to the completion of projects assigned to each base.

•Proactively create subcontracts associated with Military Services Group prime contracts (MSG), ensuring that the subcontractors, vendors, and suppliers are compliant. Assess risk management associated with types of services to be provided, ensuring compliance with MSG and Department of Defense (“DoD”) guidelines and (“DFAR’s “) Davis Bacon wages.

•Lead in managing the upgrade of the compliance and accounting system, Contraxx. Add users and approvers according to the delegation of authority policy

•Assist in preparation and review of request for proposals, bids and/or proposal documents issued by the Business Development and Technical groups. Process contract modifications assigned by the Government while maintaining confidentiality.

•Clearly communicate, maintain professional relationships and interface with legal counsel, engineers, directors, finance, regulatory compliance, and supply chain, administrative assistance, and subcontractors.

•Provide excellent project management skills, customer service skills to both internal and external customers.

•Onboard and train newly hired procurement coordinators.

•Create and maintain files for all new vendors and suppliers in systems, create hard copy files

•Prepare transmittals and electronic files for contracts and legal departments

•Set-up vendors and suppliers in company databases

•Compile proposal binders and compact discs for potential new contracts

•Process timesheets for entire department bi-weekly

•Compile weekly schedules for manager’s

•Scan, save, file subcontract agreement, contract modifications, change orders and project implementation plans

•Create and process purchase orders

•Maintain weekly schedules and weather forecast postings

•Fax, copy, mail, distribute jobs as needed for entire team

•Create contract binders/reports as required

•SOX scanning, saving files for legal and contracts departments

•Prepare documents for bid proposal to government, binders, and compact discs

•Train and onboard new procurement coordinators/admin assistants on vendor/set-up processes

07/2010 American Water Enterprises, Military Services Group Mt. Laurel, NJ

11/2009 Administrative Assistant (Contractor, Volt Technical Resources)

•Create and maintain files for new vendors and suppliers

•Prepare transmittals and electronic files for contracts and legal departments

•Set-up vendor and suppliers in internal systems

•Create and process purchase orders

•Compile request for proposal binders and compact discs

•Process timesheets for Military Services Group bi-weekly

•Compile weekly schedules for Military Services Group

•Scan, save, file Subcontracts, Task Orders, MODs, Change Orders & PIPs

•Create Purchase Orders through Great Plains (Microsoft Dynamics GP)

•Maintain weekly schedules and weather forecast postings

•Fax, copy, mail, distribute jobs as needed

•Create contract binders/reports as needed

•SOX scanning, saving files for legal and contracts departments

•Prepare documents for bid proposal to government

09-2009 Arkema, Inc. (Volt Technical Resources) Philadelphia, PA

10-2009 Human Resources Assistant

• Prepare offer letters and new hire packets for 300+ potential employees from an acquired business

acquisition

• Process, print, compile talent reviews for existing employees

• Set-up interviews, background checks

1/2009 Tyco Electronics, Inc. (Kelly Services) Winston-Salem, NC

6/2009 Executive Assistant

•Executive Assistant to the Director and Manager of the Human Resources Department as well as the Automotive Division Executive Team.

Specific duties included:

•Data entry into SAP and applicant tracking systems,

•Preparing international travel itineraries,

•Coordinating on-site and offsite meetings,

•Reconcile expense reports,

•Process visas for international travel,

•Generate monthly matrix reports for the Vice President of Global Operations.

9/2000 Covance, Inc. Princeton, NJ

6/1998 Administrator - Human Resources (5/2002–6/2008)

•Provide administrative support to the Director, Sr. Manager, Managers and Sr. Generalist, maintain calendars, schedule meetings, meeting minutes, screen incoming calls and respond to department e-mails

•Interact with all levels of employees to interpret standard benefit plan provisions, compile benefits handbooks/literature, answer employee questions regarding benefits and provide benefits orientation to new hires on a rotation basis

•Maintain personnel files and records for 1,000+ employees worldwide, process salary changes, address changes in PeopleSoft

•Represent the Human Resources department as the receptionist or the entire team, assist the Human Resource Director and staffing departments

•Maintain HRIS records and ad hoc reports as needed

•Process exit interviews and alert IT departments for terminated and resigned employees

•Create and generate ad hoc reports from PeopleSoft 8

• Maintain departments computer system with updated forms and processes

• Provide quality customer service to both internal and external clients, resolve inquiries

• Initiate and/or participate in process improvements for cost savings

• Process and track monthly Length of Service, Bravo and Treasure Chest Awards

Lead in organizing corporate event (Blood drives, Take Your Kids to Work, Holiday Gift Giving)

•Support Director, Manager, and senior staff of the Human Resources Department. Specific duties include, preparing travel itineraries and expense reports, schedule meetings, travel, and interviews, enter new hires, benefits, and status changes into PeopleSoft 7 database, prepare offer letters, process, and audit payroll reports, enter job postings to internal/external websites

• Create and maintain the Human Resources Assistant Manual.

9/2000 NEC Research Institute, Inc. Princeton, NJ

6/1998 Legal Secretary

Prepare, process, and maintain records of patent applications and related documentation

Liaison between attorneys and scientific staff

Schedule department meetings for Attorneys

Prepare various immigration applications and related documents

Maintain patent database using FoxPro and PC Master

3/1990 American Cyanamid Company

6/1998 Legal Secretary – Patent Law Office Princeton, NJ

•Prepare US Patent Office postcards, applications, abandonment letters, and associated documentation

•Review foreign and domestic agreements including, confidentiality agreements, non-disclosure agreements

•Maintain department files and docket documentation

•Code and compile incoming agreements to update Patent Master Database

•Review and revise specifications for filing with the US Patent and Trademark Office

•Obtain and process information from the Patent Master Database

• Research and retrieve patent documents and microfilm copies of patents as needed

Executive Assistant - Technical Assessment/Acquisition Department

•Assistant to the department Director and three managers, specific duties include preparing letters, reports, memos, and other documentation, coordinate travel arrangements, meetings, and seminars.

Employment Services Clerk

•Maintain resume database, sort, and file in accordance with discipline, prepare acknowledgement letters for applicants, ensure records compliance with Affirmative Action, maintaining job postings for the company, complete background checks and provide benefit orientation for new hires.

5/1987 Princeton Testing Laboratory Princeton, NJ

9/1998 Executive Assistant to President 9/88-3/90 (promotion)

Maintaining the President’s schedule coordinate travel arrangements and meetings

• Prepare purchase orders, memos, bids, etc.

• Design and implement successful inventory tracking system

• Handle various administrative duties such as maintaining office supply inventory conduct product comparison research for cost savings, update personnel records

•Manage 16 incoming line phone system for all departments.

COMPUTER SKILLS: Microsoft Office, Excel, Outlook, PowerPoint, Word, SharePoint, Contraxx, Lotus Notes, PeopleSoft 8, Dynamics Great Plains and AX, SharePoint, SAP, Microsoft Visual FoxPro, Corel Draw 7, LCP Tracker, eARS,

Notary Public

Volunteer Activities, Random acts of kindness, assisting others as needed

Birthday Club lead

Exceptional people skills and Emotional Intelligence

References furnished upon request.

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