Information Management
Resume:
LAZARE YVES DE MEDEIROS
Orleans, ON, Canada
Mobile phone :1-613-***-****
Email : **************@*****.***
COMPETENCES
Information management
Records Management
Archivist
WORK EXPERIENCE
March 2022 to October 2012
International Comittee of the Red Cross / Abidjan, Côte d’Ivoire
Information Management Coordinator For Central African Republic, Côte d’Ivoire, Burkina Faso, Mali and Senegal
In partnership with different departments and the Data Protection Office’s representatives, address questions on IM practices ensuring coherence in IM practices in covered delegation offices.
Coordination and implementation IM guidelines and practices ensuring they are adhered to in accordance with the internal working policy.
Providing contextualized advise to managers on local security conditions relating to processing, storage and access to information.
Research and develop ICRC’s information security and proper record management in an increasingly digitalized environment.
Propose and implement solutions to improve the management of information life cycle particularly the capture of all records that are relevant for the ICRC.
Contribute to the global regional thinking and orientations regarding strategies and tools for IM.
Define and implement a strategy to ensure full coverage across all sites in the region focusing on IM processes, tools and setup as needed.
Acting as functional/technical supervisor for the E/AIMO by ensuring consistency in the performance and skills of assistants and providing training/coaching to equip them for new responsibilities.
Organization of sessions to explain IM strategies and principles to managers and assistants ensuring that they are understood. Also support implementation of adapted solutions to deploy IM policies, rules, processes, guidelines and tools to accompany the change management processes.
December 2017 to March 2022
African Development Bank / Abidjan, Côte d’Ivoire
Archivist – General Secretariat and Office of the Secretary General
Assistant – Disclosure and access to information
Assistant – Documents management
Support for the implementation of the disclosure and access to information policy
Coordination with other departments for the collection and dissemination of documents classified as public on the bank's external website
Reviewing and processing of requests for information from external users
Designing templates for documents required for disclosure and access to information
Training and awareness raising of staff on the disclosure and access to information policy
Management of the disclosure and access to information web page
Contributing to the drafting of the records and archives management policy
Contributing to the development and implementation of the filing plan, procedures, and methods, as well as physical and digital records management guidelines
Contributing to the migration of the electronic document and records management system.
Quality control of the indexes of documents submitted to the council by the electronic content management system in order to optimize search and retrieval
Physical archiving of council documents
Training and awareness-raising of staff on good document management practices.
Follow-up of the transfer of the archives following a relocation.
July 2015 to December 2017
Groupe Scolaire les Papillons / Abidjan, Côte d’Ivoire
Head of the Documentation and information center
Computerization of documentary references
Creation of a thematic filing system
Planning of document acquisitions according to user interest and stock levels
Training of users in the use of computers and in document research
Planning documentary activities
Increasing the structure's audience on social networks by managing the community and planning publications.
October 2012 to April 2013
Fût Métallique Ouest Africain, Dakar, Sénégal
Archivist in charge of modernization of archives
Creation of a collection program for the final archives
Designing a classification plan for current archives at the various sites
Creation of a conservation schedule according to the duration of administrative use
Coordination of the project for the acquisition of hardware and software for electronic document management.
October 2011 to September 2012
Banque International du Commerce et de l’Industrie du Sénégal / Dakar, Sénégal
Archivist in charge of the electronic management of documents
Design of a file plan for customer files, accounting documents
Creation of an archive collection schedule to reduce the loss of documents
Physical preparation, scanning and indexing of documents
Creation of a database of customer files available throughout the bank's network in order to reduce the processing time of the customer's request
Creation of a database for accounting documents for workflow management.
Control and correction of indexes used in the database
Collecting, organizing and storing archived files
Maintaining the accessibility of the archiving system.
July 2006 to April 2011
SOS Villages d’Enfants / Abidjan, Côte d’Ivoire
Head of the Library
Computerizations of documentary references
Creation of a thematic filing system
Training of teachers in school library management
EDUCATION
2018 : Cheick Anta Diop University (Dakar)
Master 1 Information Sciences - Documentary Engineering
2012 : Cheick Anta Diop University (Dakar)
Professional Degree in Documentary Information Sciences
2005: INSAAC (Abidjan)
Diploma of Aptitude for Cultural Action, Documentation option
LANGUAGES AND IT KNOWLEDGE
French: spoken, reading, and written (Good knowledge)
English: spoken, reading, and written (Average knowledge) - Professional skills
Office 365 automation: Word, Excel, PowerPoint, Access
Professional software: DARMS, ECM, BPPS, SAP, SHAREPOINT, OUTLOOK, ONEDRIVE
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