Executive Assistant Event Planner

Mary A. Blackwell

*****************@*****.*** 612-***-**** www.linkedin.com/in/mblackwell

A HIGH PERFORMING EXECUTIVE ASSISTANT & SUPERVISER SPECIALIZING IN ORGANIZATION, SCHEDULING, STRONG WRITTEN/VERBAL COMMUNICATION AND INTERPERSONAL SKILLS, PROJECT MANAGEMENT AND CORPORATE EVENTS CORE SKILLS and EXPERIENCE

Executive Management

Project Management

Event Planner

Travel & Visa

Systems Training

DocuSign

Budgeting

Microsoft Office Suite

Excel

Power Point

Zoom/Microsoft Teams

Video Conference

Inventory Management

Procurement Management

Negotiation

Strategic Planning

Highly Effective Communicator

Cross-functional Team Collaboration

Management Training

Strong Interpersonal Skills

Notary/E-Notary

KEY CAREER ACCOMPLISHMENTS

• Reporting to the CEO/President supported 6 C Suite & 9 VP’s

• Arranged travel and expenses for 93 separate leaders for annual meetings

• Planned semi-annual national sales leadership meetings

• Proficient in domestic and international travel

• Led corporate fundraising initiatives for Ronald McDonald House NY

• Managed multiple organizational changes

• Navigated change in executive leadership

• Effectively managed daily operations while delegating tasks to staff and managing personal PROFESSIONAL EXPERIENCE

MEDIA BRIDGE - Executive Assistant to CMO & SVP Marketing Nov 2020 – Aug 2022

• Managed CMO & SVP Marketing calendar, appointments, commitments, emails, meeting recaps, etc.

• Managed vendor/demo capability meetings, recaps, etc.

• Managed and executed all CMO related events, internal "special" projects and client outreach

• Conducted research, gathered information and prepared summaries and reports.

• Assisted HR/Finance in multiple projects, etc., including expenses.

• Responsible for job postings, deployment and created and implemented all new employee on-boarding system.

• Planned and coordinated all company events, announcements, including galas, client meetings, travel, etc.

• Assisted in vetting and implementing new company platforms, processes and procedures STAR EXHIBITS - Executive Assistant to CEO Dec 2019 – Mar 2020

• Managed CEO’s calendar, appointments and commitments, following the principles of advance productivity

• Prepared and distributed meeting agendas, PowerPoint decks and minutes timely and accurately

• Supported strategic initiatives and company goals MARY BLACKWELL – PAGE 2

AM RETAIL GROUP, INC - Executive Assistant to President Oct 2013 – Dec 2019

• Executive Assistant to the President of $500M company, 5 retail chains and 300 stores.

• Supported the President including 9 VP’s, Chief Operations Officer, SVP of Stores, SVP of IT, Chief Financial Officer, VP of Marketing and SVP of Merchandising, SVP, eCommerce & Marketing, SVP, Planning & Allocation and VP of Operations and Chief of Staff.

• Oversaw budgets of $400K +

• Managed travel & expenses for 35 District Managers and 9 Executives and planned large company events

• Organized, managed budgets and planning of annual meetings (twice a year) for a group of 250 people

• Anticipated the needs and accomplished tasks with limited direction and regularly worked with information of the most sensitive, highly confidential, strategic and critical nature.

• Provided daily calendar/schedule management for the President/CEO and Senior staff.

• Coordinated all domestic and international travel arrangements including visas and travel documents as required.

• Created a variety of documents, reports and presentations utilizing a strong knowledge of applications and software, including financial forecasting and budget analysis. LAWRENCE MERCHANDISING SERVICES - Sr. Account Manager Mar 2011 – Oct 2013

• Performed project management and client relations for assigned accounts.

• Analyzed operational client needs, data and goals.

• Developed instructional material and effectively communicated customer goals and objectives to field service of 2500 employees, while holding those accountable for a flawless project execution.

• Created surveys for projects to help client capture important information to enhance their business needs GODIVA - Store Manager Nov 2008 – Mar 2011

• Managed the largest store in the district and increased sales by more than $75K in the 1st year.

• Recruited, performed interviews, hiring, trained, etc. Managed 25-35 employees.

• Responsible for all store operations

• Assisted in developing operational binders, guidelines and policies for stores. ARCHWAY MARKETING SERVICES - Service Operations Supervisor Feb 2003 – Nov 2008

• Responsible for managing operations internal and external staff and effectively communicating across all channels.

• Managed, directed, supervised, assigned and mentored employees.

• Monitored inventory, assisted with billing, invoices, collections, contracts, processing, training.

• Managed budgets, cost centers as well as profit and loss EDUCATION

• Bachelor of Arts, Business Management – Bethel University

• Associate of Arts, Liberal Arts – Minneapolis Community College

• Completed DEI Educational Series - 2022

COMMUNITY LEADERSHIP ROLES

• Ronald McDonald House NY

• JDRF (Juvenile Diabetes Research Foundation)

• Adopt a Family

• Habitat for Humanity

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