Administrative Assistant Data Entry

Mary A. Woods, CWCA

**** ******** **., ********, ** 43230 (C) 614-***-**** email: ***********@*****.***

SUMMARY OF QUALIFICATIONS

Strengths Finder Top 5: Harmony, Responsibility, Input, Intellection and Consistency

Myers-Briggs Personality Type: ISFJ

*Exceptional ethical values including accountability, honesty and integrity

*Excellent client service skills, passion for results, dedicated, self-motivated

*Comfortable working both independently and within a team; minimal supervision required

PROFESSIONAL DESIGNATIONS

2018 – Certified World Class Assistant (CWCA), Office Dynamics International

PROFESSIONAL EXPERIENCE

2022 – Present SELF-EMPLOYED CONTRACTOR – Administrative assistant, payroll and data entry assignments. New skills: Amicus Law, Dropbox, monday.com, Paychex Flex and DocuWare software packages 2020 – 2022 CAREGIVER – Provided care and assistance to elderly parent

2001 – 2020 NATIONWIDE MUTUAL INSURANCE COMPANY, COLUMBUS, OHIO

Seven (7) roles/departments spanning twenty (20) years with this employer

See bulleted list below for additional duties that apply to all positions 2019 – 2020 Executive Administrative Assistant, Network Services, Nationwide Technology

Administrative support to AVP, (4) people leaders and their respective teams, totaling (65) staff 2015 – 2019 Executive Administrative Assistant, Corporate Development, Office of Finance

Administrative support to the Mergers & Acquisitions team, including (1) VP, (2) AVPs and their respective staffs; administrative support to the Rating Agency team, including (1) AVP and staff 2010 – 2015 Senior Administrative Secretary, Corporate Transactions Practice Group, Office of the Chief Legal and Governance Officer (OCLO)

Administrative support to the Mergers & Acquisitions Legal and Treasury/Controllership Legal teams, including (1) AVP, (8) Managing Counsels and (1) Paralegal 2009 – 2010 Executive Secretary to Vice President and Head of National Sales & Client Management, Nationwide Retirement Solutions (NRS)

Fingerprinted for this department, as required by state insurance regulators 2008 – 2009 Executive Secretary to Vice President, Investor Relations, Nationwide Financial (NFS) 2006 – 2008 Executive Secretary, Enterprise Performance Management and Analysis, Office of Finance

Administrative support for eighteen staff members, including (1) Vice President, (2) Associate Vice Presidents, (1) Director and (7) Managers

2002 – 2006 Senior Administrative Secretary, Enterprise Performance Management and Analysis (EPMA) and Financial Management Reporting, Office of Finance

Administrative support for eighteen staff members, including (1) Vice President, (2) Associate Vice Presidents, (1) Director and (7) Managers

2001 – 2002 Executive Secretary to Vice President of Finance/Chief Financial Officer (GatesMcDonald)

Additional Duties for positions shown above:

Calendar and Email Management for Executive

Personal Assistant for Executive

Meetings & Team Outings: Room/Food/Agenda/AV

Travel Arrangements: Air/Hotel/Transportation

Conference Registrations/Travel/Hotel/Itinerary

Confidential Projects Meeting Scheduling

Mary A. Woods

Page 2

New Hire Orientation & Training

Office 365-Teams/Outlook/Excel/OneNote/Planner

Legal Contracts and Agreements/eDocs System

Closing Binders/Convert to PDF/Bookmark/Burn CD

Dept. of Insurance Regulatory/Compliance Filings

Maintain original Closing Binders with “Wet” sigs.

Response for Proposals (RFP) Creation/Distribution

Key Performance Indicator (KPI) Reports Creation

In the Know (ITK) Lists & Track Data for FINRA

Confidentiality Reminders for Confidential Projects

Attorney Licensing and CLE Credit Tracking

Investor Relations Shareholder (SH) Data

SH Quarterly Earnings Calls/Competitor Data

Disaster Recovery Coordinator/Floor Monitor

Budget Review and Reconcilement

Facilities Management & Work Orders

Conference Room Scheduling

Distribution Lists and Org Charts

Zoom/WebEx/Conference Calls

Timecard and Expense Report Processing

Accounts Payable, Invoice G/L Disbursement

Coding, Purchase Orders and Check Requests

Iron Mountain Offsite Storage

Secure Share Drive Access & Controls

Personnel Files/HR Transactions/Approvals

Document Management/Binding/Naming

Conventions

Switchboard Operations/Receptionist Duties

Office Supplies/Mail/Postage/Virtual Data Rooms

Create and maintain JPGs of all Executives’

signature blocks and use with discretion on

legal agreements, regulatory/compliance

cover letters, etc.

1999 – 2001 SEDLAK MANAGEMENT CONSULTANTS, WESTERVILLE, OHIO Administrative Assistant/Receptionist

Administrative support for (1) Vice President, (1) Director and regional staff of (9) employees

Prepared Response for Proposals (RFPs) and client billings for all activity in central Ohio area

Coordinated travel arrangements for management and staff, client meetings logistics and planning

Maintained client project files, processed employee expenses, processed incoming/outgoing mail, maintained office supplies, provided equipment maintenance

1986 – 1999 UNISYS CORPORATION, WESTERVILLE, OHIO

1998 – 1999 Administrative Assistant, Global Customer Services (GCS)/Midwest Field Operations 1996 – 1998 Senior Secretary, Global Customer Services (GCS)/Midwest Field Operations 1995 – 1996 Regional Secretary, Global Customer Services/Great Lakes Region – Network Enable 1986 – 1995 Branch Secretary, Central Financial Region

Administrative support for (2) Managers and staff of (22) employees

Prepared Response for Proposals (RFPs) for the financial and public sector sales teams

Prepared maintenance pricing quotes and contracts; researched, tracked and updated all maintenance contracts

Processed human resource/personnel transactions; maintained paper and electronic personnel files and records

New hire orientation and training; manager’s delegate to process time and expense reporting

Facility Coordinator; Project Manager and On-Site Coordinator for new office build and relocation of (75) employees

1984 – 1985 OHIO DISTRIBUTION WAREHOUSE CORPORATION (now known as ODW LOGISTICS) Account Manager

Communicated with customer by phone and took order requests to ship product to factories and stores

Created Bills of Lading based on customer instructions and First-In/First-Out Lot Number controls, and sent them to the shipping manager

Invoiced companies on a monthly basis for customer-owned product stored at our location

Warehouse Inventory – data entry of information from product tickets based on lot numbers

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