Administrative Assistant Accounts Payable

Education

The City University of New York

Bachelor of Science in Accounting Feb 2013

Professional Experience

SearchStax – Accounts Payable Coordinator (Contract) Apr 2022 – Jun 2022

Reviewed invoices and vendor aging statements for accuracy Remote Position

Maintained supporting documentation for all transactions, vendors, and contracts

Monitored daily bank feeds and perform weekly reconciliations of credit card accounts

Ensured payments were processed accurately in accordance with contract terms

Printpack – Accounts Payable Assistant (Contract) Jan 2022 – Mar 2022

Reconciled all vendor statements Remote Position

Processed high volume full cycle accounts payable invoices

Provided excellent customer service to internal/external customers

Coded and enter non-PO invoices for payment consistent with vendor terms

Researched and resolve billing discrepancies within internal accounting system

NEO Philanthropy – Accounts Payable Specialist Mar 2019 – Nov 2021

Handled all vendor communication via phone or email Remote Position

Ensured weekly payments are processed in a timely manner

Assisted with the annual audit process by preparing necessary schedules

Trained new employees on the AP submission process using Salesforce

Reconciled various accounts by identifying errors in posting or omissions

Confirmed all supporting documents follow internal guidelines and policies

Created consultant schedules and encumbrances based on contract terms

Initiated electronic payments to include ACH, foreign and domestic wire transfers

Reviewed documentation to process invoices, grant payments and staff reimbursements

Analyzed encumbrance reports to ensure remaining balances are accurate to Salesforce

New York State Homes and Community Renewal – Assistant Accountant Nov 2017 - Mar 2019

Assisted managers on 1099 filing during fiscal year end close New York, NY

Reviewed and analyzed excel spreadsheet for new RemodelNY loan accounts

Created wire transfers and issued checks daily on accounts for homeowners

Conducted month-end reconciliation for interest accruals on RemodelNY accounts

Verified and applied daily cash receipts for mortgage billing & update bank reconciliation

Monitored and responded to e-mails regarding outstanding payments and payment status for vendors

Performed monthly reconciliation for mortgage insurance fund and promptly follow up on outstanding items

Lincoln Center for the Performing Arts – Accounts Payable Assistant June 2014 - Nov 2017

Reviewed and report outstanding payments to management New York, NY

Maintained and accurately filed all accounts payable documents

Processed check runs for mailing and generating manual checks as needed

Tracked large payments as they are routed for additional senior executive approvals

Corresponded with vendors and employees and researched billing and payment discrepancies

Ensured vendor files and information are complete and supported by relevant W-8/W-9 forms

Reviewed incoming invoices to verify account codes, prices, purchase orders and departmental approval

Tough Mudder LLC – Accounts Payable Coordinator May 2013 - Apr 2014

Assisted in the annual 1099 reporting process Brooklyn, NY

Supported finance manager with special projects and month-end close

Managed the day to day operational processing of high-volume weekly check payments

Filed and maintained invoices and other supporting documentation, i.e., purchase orders

Reviewed all invoices for proper coding, appropriate documentation and approval prior to posting

Entered and updated banking information for international vendors and created wire payments for release

Maintained excellent working relationships with vendors and administrative staff in support of AP procedures

Debevoise & Plimpton LLP – Administrative Assistant/Coordinator Jun 1999 - Oct 2011

Effectively communicated with vendors to obtain supplies for departmental needs New York, NY

Revised systems and procedures by analyzing operating practices, and record keeping

Advised & implemented an effective strategy to ensure proper statistics for work orders

Enhanced the efficiency of business by managing incoming and outgoing phone and e-mail communications;

scheduled meetings, and updated department files

Skills

Proficient in Microsoft Office, Microsoft Dynamics SL, Epicor, Salesforce, FUND-EZ, Bill.com and QuickBooks

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