Proposal Manager, Business Development

Mary Katherine VanDerPool, CF-APMP

San Diego, California 703-***-****

************@******.*** http://www.linkedin.com/in/mkvanderpool

PROFESSIONAL SUMMARY

Self motivated business development and marketing professional with more than 20 years’ experience. That experience includes creating winning proposals and RFP responses; developing media and orientation kits to on-board subscribers, employees, and board members; event and meeting planning for groups from 10 to 3,000 participants. Able to prioritize duties across lines of business and varying deadlines. Creative, big-picture person with an eye for detail. Possesses extensive experience managing projects, and is highly skilled in tracking details, communicating deadlines, and following up with internal and external partners to ensure on-time completion of projects within budget.

EXPERIENCE

Proposal Manager July 2020 to August 2022

KMEA San Diego, California

Created and prepared proposals for federal, SLED and commercial clients, ensuring timeliness and accuracy. Responsibilities revolve around producing proposal management plans, devising strategies to identify and secure opportunities, delegating tasks to various departments, and processing every solicitation/request.

•Participated in or managed the production of ~125 RFP responses as well as data calls from team members

•Redesigned outdated templates, resumes and project descriptions for a cleaner, more modern look

•Created 3 separate, but coordinating, styles for branding 3 business entities/joint ventures (JV) under the KMEA umbrella

•Materials included logos; graphics, resumes, proposal templates, SF330 Forms, as well as custom graphics per as needed

•Interviewed employees and JV affiliates to aid in the development and redesign of resumes—to include both commercial and SF330 styles

•Managed the copy editing and style review and update of the new KMEA website

•Increased traffic to KMEA’s LinkedIn page by 400% since November 2020 via publishing articles, infographics, as well as sharing news, events stories

•Built tools for analyzing RFP/proposal documents to derive response structure, compliance guidelines, and schedules

•Collaborated with SMEs to maintain technical and regulatory accuracy of templates and content

•Managed social media outreach (Facebook, LinkedIn, etc.), email marketing, and company website

•Attended industry events such as SAME, APMP and others to meet potential clients and team members and understand their needs and prevailing market trends

Senior RFP Specialist March 2013 to July 2020

American Specialty Health (ASH) San Diego, California

Created and prepared proposals for commercial and Medicare/Medicaid clients (health plans, brokers, employer groups, and other requestors), ensuring timeliness and accuracy. Responsibilities revolve around producing proposal management plans, devising strategies to identify and secure opportunities, delegating tasks to various departments, and processing every solicitation/request

•Leveraged capabilities in MS Word to generate 363 proposals for a sales campaign in less than 3 hours to disseminate to team for finalization and inclusion in digital media kits (August 2019)

•Participated in or managed the production of (on average) ~200 proposals per year

•Collaborated with all levels of the company—including executive leadership, sales teams, management, and other subject matter experts (SMEs) to obtain responses to outstanding questions in proposal materials, RFIs/RFPs

•Extracted data from databases (MS Dynamics CRM, Qvidian, and RFP Unit), proposal templates, and other sources

•Formatted documents using established style and language guidelines

•Member of the ASH Emergency Response Team. In the event of a natural or manmade disaster, trained to assess the immediate situation and perform the tasks to aid in either the evacuation or sheltering-in-place of employees and guests in the facility. Trained in active-shooter scenarios. Certified in CPR, First Aid, and use of AEDs

•Onboarded new proposal specialists, sales support team members and sales reps, providing ongoing training on programs, products, and best practices in facilitating the proposal process

•Performed content management: updating templates, boilerplate materials and knowledge base library; document management and file auditing; record programmatic changes and updates as per changing business requirements; and storage of legacy information in multiple repositories

Proposal Specialist/Contract Work December 2012 to March 2013

IQ Pipeline San Diego, California

Performed duties as assigned for IQ Pipeline’s client, American Specialty Health (ASH). Was hired permanently after my contract expired. See the entry for ASH, above.

CORE COMPETENCIES

Proposals and RFPs

AP Style Guidelines

Travel Logistics

Copywriting & Editing

Event Planning & Management

Social Media Management

Business Development

Negotiating BEO’s & Event Contracts

Accounting & Data Entry

Project Coordination

Document and Records Management

Administrative Support

SOFTWARE PROFICIENCIES

Adobe Acrobat Pro

MS PowerPoint

MS Dynamics CRM

Canva

MS SharePoint

Qvidian

MS Excel

MS Teams

Trello

MS Outlook

MS Word

EDUCATION & CERTIFICATIONS

South University, Montgomery, AL

Associate of Business, Accounting, Magna Cum Laude

March 2000

PMTraining.com

PMP Training Courses

September 2018

APMP

Foundation Certified Proposal Professional (CF-APMP)

June 2021 to current

MEMBERSHIPS & VOLUNTEERISM

Association of Proposal Management Professionals (APMP): Member 2018 to Current

I Love a Clean San Diego: Volunteer 2017 to Current

Surfrider Foundation: Volunteer 2018 to Current

Southwest High School Alumni Group: Committee Member, Facebook Page Owner and Administrator 2001 to Current

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