Accounting Assistant Accounts Payable

Annette Spivey

*** **** ****, **** ***

Darien CT 06820

Email: ***********@*****.***

Phone: 203. 832.3700

PROFESSIONAL Well-organized and detail-oriented team player with a strong work ethic

SUMMARY

EXPERIENCE

11/2017 to 5/2022 Freepoint Commodities, Stamford, CT

Accounts Payable Specialist

Coding and processing invoices with multiple complexities

Processing wire, ACH payments and checks

Managing invoices in multiple currencies and languages including proper coding into Great Plains

Treasury responsibilities of requesting funding for payment runs with multiple currencies and ban accounts for Asian and UK entities.

Setting up vendors for USD and international entities and currencies

Reclassing GL distributions and project codes

Resolution of vendor issues

Provide daily assistance to internal managers and staff for all vendor accounts

4/2010 to 11/2017 CTM Media Group Inc., Stamford, CT

Accounts Payable Manager

Responsible for all activities in the accounts payable function in a timely and accurate manner. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.

Review Trial Balances, Balance monthly AP Sub-ledgers and GL Ledgers

Handle yearly 1099 process

Review invoices and ensure accuracy, sort and match invoices to receipts. Review unapproved invoices, solicit correct information, and distribute to appropriate managers. Process checks and ACH payments.

Sort, organize, and match bills with check demands. Prepare and process check requests. Research and resolve accounts payable issues with vendors. Maintain solid Customer Vendor Relations.

Assist Accounting Director with sales tax issues.

Utilize Purchase Order System for fixed assets input, maintenance and tracking.

Work closely with Staff Accountant on fixed assets issues.

Monitor approving limits and adhere to internal controls. Develop new procedures to ensure adherence to company guidelines.

Enter status change information into accounting software to ensure vendor and employee information is accurate and up to date.

Provide assistance to Sales Managers, HR Department, and Operations Staff. Respond to financial concerns and questions to meet business needs.

Maintain files and documentation in accordance with company policy and accepted accounting practices.

Reconcile 40 Corporate Amex USA accounts and reports monthly

Audit and process Corporate Visa Canadian accounts and reports

Provide information and assistance, answer questions for Auditors in the Quarterly and Yearly Company Audits.

Train temporary workers.

11/2000 to 3/2009 Jupitermedia Corporation, Darien, CT

Accounts Payable Representative

Collections Representative

6/1998 to 11/2000 Accountemps, Vantage Staffing Services and KForce Agencies, Stamford, CT

10/1996 to 3/1998 Accounting Assistant with Purdue Pharma, LP - Full time, long term temporary assignment

6/1988 to 7/1996 Louis Dreyfus Corporation, Wilton, CT

Senior Accounting Clerk

8/1987 to 5/1988 Siber Hegner North America, Inc., Stamford, CT

Junior Accountant

11/1985 to 7/1987 Cadbury Schweppes (Sodamate Inc. Division), Stamford, CT

Accounting Assistant

12/1981 to 11/1985 The Connecticut Bank and Trust Company, Stamford, CT

Commercial Loan Specialist and Audit Clerk

EDUCATION

1996 to 1998 Norwalk Community Technical College, Norwalk, CT

Business Software Applications Program: Access, Computer Concepts, Excel, PowerPoint, Word, Windows, Internet

1985Katherine Gibbs College, Norwalk, CT

Entree Certificate – Secretarial Program for College Graduates

1981University of Bridgeport, Bridgeport, CT

B.S. in Merchandising and Retailing, Cum Laude

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