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MAHASWETA MAJUMDAR C-*** Sai Sapphire Sec **

Plot 178/180 Ulwe

Navi Mumbai 410206

Mob: - 900-***-****

Email: - ads3os@r.postjobfree.com

Back Ground

As a Head –Finance & Admin, I am in charge of the full spectrum of financial and administrative tasks throughout PAN India. In addition to our headquarters in Mumbai, we also operate regional offices in the west, east, north, and south.

Primary core responsibilities

Budgeting, Fund Management, Statutory Compliances, Financial Planning & Variance Analysis, Risk Management, Fund Management, Financial Internal Review of Regional Centre as well as Partners, Preparing Consolidated Financial Accounts Manage the annual audit process in conjunction with the appointed auditors to ensure statutory accounts are produced within the required deadlines Also ensure that staffs are fully conversant with Financial Policy adherence. I am responsible for ensuring the optimum use of resources. I am also member of Senior Team Member of CHILDLINE India Foundation and an efficient contributor on financial strategy and policies. I also lead the negotiation of funding agreement with service providers & donors, support resource mobilisation efforts and ensure compliance related to contractual requirements.

Key Responsibilities:

Strategic Development – Finance

Lead and manage members of the finance team to build their capacity and strengthen competency and professional development: this will help maximize the performance of the staff in the finance team and enhance their job satisfaction.

Contribute to the strategic direction of CIF ensuring adequate finance systems are in place to support expansion.

Lead the annual business planning process for finance and advice on financial aspects of other areas of business planning.

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Financial Management and Reporting

Ensure timely accurate preparation of the organization’s monthly financial management accounts, effective management of a team of accountants. Implementation of effective controls and processes. Identification of risks and efficacy opportunities.

Prepare donor financial reports in line with donor reporting requirements and standards, in close liaison with budget holders and Senior Management Team (SMT).

Coordinate the financial audit, preparation of statutory accounts and annual reports of CIF. comprehensive planning, data preparation and coordination with CIF internal and statutory auditor’s and SMT.

Ensure contractual obligations are financially sound and appropriate for the organization. Closely monitoring all contractual obligations, raising concerns with SMT and seeking counsel where appropriate.

Handling of Due Diligence process, capacity audit etc. undertaken by any prospective donor/ prospective project.

Knowledge of International and national donor reporting requirements and submits the same within due date, as applicable.

Treasury

Coordinate and maintain a cash flow management and forecasting system whereby adequate funds are available for programme needs: following up and ascertaining donor cash inflows, strict expenditure control and a strong understanding of programme requirements.

Budgeting

Ensure timely preparation of annual operational and capital budgets, performing revisions where appropriate: realistic budgets prepared with budget holders as the basic guiding tool for the optimal use of resources.

Ensure Governing Board approval of budget both GoI & Non GoI budget. The annual budget generally handled is Rs 30 crore (Thirty Crore only)

Monitor expenditure trends and provide timely advice and explanation on potential over or under spends to programme managers and senior management, to allow managers to make required adjustments to their plans with appropriate priorities.

Monitor programme support costs and ensure they are in line with agreed budget plans: to ensure that resources are used efficiently and effectively.

Maximize resources and funding to ensure that optimal value for money is attained for the organization. Clearly defining income / cost ratio, ensuring budget holders have appropriate finance skills and roll out training as required. 3

Information Systems and Internal Controls

Ensure organizational internal controls and systems are maintained and adhered to: Identify key risk areas and ensure these are addressed.

Ensure any changes in legislation or organizational structure are reflected without delays in internal controls and systems: maintain effective and topical control structure. Partner / Grant Management

In charge of 1000+ partners all over India. There are different type of partners from District Level Partner, Railway Central Partner & Bus Stand Partner

The partners are selected on the basis of programmatic & financial parameter. All the partners who are complied with programmatic requirements are financial reviewed by me. Once review report submitted with recommendation or non-recommendation are placed before Partner Selection Committee, wherein two members are from Ministry of Women & Child Development.

The selected partners are in board are provided both program & finance training

The grant disbursement to the partner are provided twice in a year in reimbursement mode after proper scrutiny of all financial documents thoroughly

The partners are provided training periodically for capacity building Project Management

Project Initiation is the first phase of the project lifecycle. This is where the project’s value and feasibility are measured. Project managers typically use two evaluation tools to decide whether or not to pursue a project:

o Business Case Document – This document justifies the need for the project, and it includes an estimate of potential financial benefits.

o Feasibility Study – This is an evaluation of the project’s goals, timeline and costs to determine if the project should be executed. It balances the requirements of the project with available resources to see if pursuing the project makes sense.

Project Planning: Once the project receives the green light, it needs a solid plan to guide the team, as well as keep them on time and on budget. A well-written project plan gives guidance for obtaining resources, acquiring financing and procuring required materials. The project plan gives the team direction for producing quality outputs, handling risk, creating acceptance, communicating benefits to stakeholders and managing suppliers.

Project Execution This is the phase that is most commonly associated with project management. Execution is all about building deliverables that satisfy the donor. Team leaders make this happen by allocating resources and keeping team members focused on their assigned tasks.

Project Monitoring & Controlling Monitoring and control are sometimes combined with execution because they often occur at the same time. As teams execute their project plan, they must constantly monitor their own progress. To guarantee delivery of what was promised, teams must 4

monitor tasks to prevent scope creep, calculate key performance indicators and track variations from allotted cost and time. This constant vigilance helps keep the project moving ahead smoothly.

Project Closure Teams close a project when they deliver the finished deliverables to donors, communicating completion to stakeholders and releasing resources to other projects. This vital step in the project lifecycle allows the team to evaluate and document the project and move on the next one, using previous project mistakes and successes to build stronger processes and more successful teams.

CSR was a member in CSR HUB (TISS) and I used to report director of the CSR HUB. My job responsibilities includes selection of partner capable of handling donor’s requirements, ensuring compliances of statutory obligation, preparing reports for donor with detail analysis of prospective partners.

To name few major donors are UNICEF, Ajim Premji Philanthropic Initiative, Tata Trust etc Statutory Compliances

Ensure compliances of all statutory & regulatory requirements including: a) FCRA rules & regulations compliance

b) Society Registration Act

c) Bombay Public Trust Act

d) Charity Commissioner- rules & regulations compliance e) Income Tax – TDS deduction & return filling on time f) GST on time submission of GST return and updated to circulars issued time to time. g) CSR compliance- submission of for 10 BD on time of GST portal and generation certificate 10 BE

h) IND/ AS/ IFRS /US GAAP compliances, as applicable to the organisation. Employment History

# Organisation Name Designation Period

1 CHILDLINE India Foundation Head –Finance &

Administration

November 2016 to till date

2 Basix Samruddhi Limited Head Finance Feb 2015 to October 2016 3 Hivos International Finance Controller April 2011 to December 2014 4 Tata Institute of Social

Sciences

Project Finance

Head

December 2008 to March 2011

5 Poornima Hospital Finance Officer September 2002 to October 2008 6 Population Services

International

Finance & Admin

Manager

August 1998 to July 2002

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EDUCATIONAL QUALIFICATIONS AND EXPERIENCE:

Chartered Accountant, with prior experience as a CFO/Sr. Finance Leader with 20 Years’ experience.

Ability to strategize and solve problems

Strong leadership and organizational skills

Excellent communication and people skills

An analytical mind, comfortable with numbers

Exposure to Start-Ups

Problem solver and critical thinker mind-set

Ability to understand new issues quickly and make wise decisions.

Ability to inspire confidence and create trust.

Ability to work under pressure, plan personal workload effectively, and delegate. Mahasweta Majumdar

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