Manager Assistant Electric Co

Deborah L. Woodin

*** ******* ***** **********, ** 19709

302-***-**** (Cell)

OBJECTIVE: A responsible position utilizing my ability to effectively manage multiple duties, and skill in accurately processing a volume of work.

STRENGTHS:

- Readily assumes responsibility; flexible, versatile

- Excellent trouble-shooting/problem solving techniques - Organized; can accommodate a demanding schedule - Maintain excellent attendance record, punctual

- Consistently project a positive, professional image

- Computer literate; administratively competent

EXPERIENCE HIGHLIGHTS:

Homemaker

2020-current

Beneficial Electric/Elkton, MD

2018-2020

Remote

Office Manager

• Payroll

• Enrolled new employees with benefits offered

• Billing and invoicing

• Processed contractor invoices for progress and final payment

• Managed day to day operations of office

• Audited invoices against purchase orders and budget for cost accounting entry and payables

• Worked closely with sub-contractors, clients, company owner and project superintendents to resolve any discrepancy’s

• Collaborated with management on bid package preparation

• Reviewed the schedule of values and construction draws for accuracy

• Accounts payable process including the coding and approval of all invoices

• Maintained a log of all notices to owner

• Mail

• Prepared office documents (i.e. proposals, contracts, COI & lien waivers)

• Prepared marketing materials and bid documents

• Kept office organized and well stocked

• QuickBooks and Microsoft Excel

Notary Public

T.C Electric Co. Inc. /Wilmington, Delaware 2012-2017 Commercial Division

Project Manager/Estimating Assistant

• Oversee all aspects of Commercial Projects from beginning to completion

• Manages all financial aspects of Commercial Projects

• Process AIA Billing

• Negotiates and resolves all customer & field concerns

• Processes change orders

• Handle all service related issues for commercial jobs

• Processes Payroll for Prevailing Wage Projects to State Residential Division

• Scheduling – all matters pertaining to scheduling, first call, changes, cancellations, etc. for all site supervisors

• Prepare Home Owner Quotes/Invoices

• Set up Homeowner Option Appointments

• Payables

• Invoicing Builders

• Prepare Bids and send to Builders and Homeowners

• Back up for Office Manager

• Created electronic filing system

• Notary

ATAPCO Properties/Newark, Delaware

2012-2012

Leasing Representative

• Prepare initial analysis on deals

• Maintain contact with outstanding prospects and renewals

• Prepare leases and amendments for deals

• Prepare lease commencement certificates

• Prepare signage package for new tenants

• Maintain key logs for six buildings

• Maintain Imprest Account

• Back up on telephones

• Resolve Tenant problems and complaints

• Assist with Tenant events

• Assist Project Manager with Misc. Duties

• Maintain contact with local Brokers

• Coordinate monthly renewal review meetings

• Report monthly on leasing market review

• Report quarterly on leasing and market review

• Responsible for annual leasing budgets

• Responsible for keeping Campus Marketing package and Co-star website updated

• Assist Project Manager and Assets Manager with any additional duties on a daily basis Nickle Electrical Companies/Newark, Delaware the 2008-2012 Project Manager Assistant (promotion)

• Responsible for change orders and proposals

• Enter all cost to complete and project manager reports for each project assigned to me

• Responsible for scheduling Inspections

• Assist project managers in all facets of the projects they are working on

• Responsible for correspondence between the company and general contractors for information

• Liaise with purchasing for material price ups

• Accountable for job site daily and weekly reports

• Responsible for collecting field employees time cards

• Assist Service department

• Request bonds for each project assigned to me

• Accountable for project set-up which includes insurance, bonding, safety manuals, executed contracts, etc.

Estimating Assistant

• Responsible for bid bonds

• Prepared all Bid Forms/Proposals/Scopes of Work

• Responsible for prequalification information for new projects

• Enter Take-offs into Estimating Program (EBM)

• Searched for Bidding/Planning Projects

• Run Plotter

• Prepared Weekly and Monthly Spreadsheets

• Assisted Estimators in miscellaneous tasks

• Answered phones

• Entered and tracked purchase orders

• Project Manager Assistant’s back up

• Notarized Billing

I.D. Griffith, Inc. / Wilmington, Delaware 2006-2008 Receptionist/Service Assistant

• Answered multiple phone lines

• Distributed Mail

• Typed correspondence for associates in the office

• Greeted Clients

• Was responsible for all filing and faxing for the office

• Was responsible for the billing

• Coordinated Service calls

• Maintained service schedules

• Was responsible for service billing

• Was responsible for all data entry

Woodin & Associates/ Wilmington, Delaware 2002-2006 Office Assistant

• Maintained accounts payable/receivable

• Reconciled monthly bank statements

• Was responsible for client billing

• Processed payroll

• Was responsible for employee benefits

• Maintained all properties in Property Management

• Maintained blueprints

• Maintained and requested lumber load pricing

• Resolved customer disputes

• Scheduled punch list work

EDUCATION:

1994 High School Graduate / West Valley, New York

1996 Courses in Business Administration/ Western State College Gunnison, Colorado REFERENCES UPON REQUEST

Contact this candidate