El Dorado Hills, CA 95762
Har-Bro Inc Corporate Office
September 2014 - September 2015 Accountant Assistant/Finance Admin Signal Hill, CA
As a Finance admin, responsibilities include auditing, reviewing, researching and analyzing company's health care insurance contract and monthly billings; providing bookkeeping support; and tax preparation for 9 branch offices. Answer accounting and financial questions for other department and branch offices. Conduct research on various IRS regulations in order to properly prepare tax returns and other documentation for each of the 9 branches including corporate office location. Prepare and review individual and business federal and state income tax returns. Prepare and review financial statements. Assist with federal, state and local tax audits. Perform complex tax research. Prepare research memoranda, written correspondence/guidance, and other documents for submission to the IRS or other taxing authorities. Analyze IRS notices and drafts responses. Meet with Senior staff to discuss tax work papers. Research audit best practices for employee health benefit plans. Read summary plan descriptions and make comparisons to current audit plan to determine inconsistencies.
Perform administrative duties, such as maintaining schedules, providing telephone support, tracking of time for billing purposes, responding to e-mails, and managing inbox and workspace. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; seminars. Manage daily accounts with the help of accounting software. Provided analytical, critical and logical thinking skills, and multi-tasking abilities. Set priorities with tasks and meet deadlines. Strong attention to detail and confident decision making skills. Ability to supervise, train, coach and mentor associates and interns for corporate and branch offices. Possess excellent interpersonal relationship skills as well as proficient with Microsoft Office (i.e. Outlook, Excel, Word) Overall knowledge of basic business office procedures and equipment (i.e. Copier, Fax, Phone System). Kept information confidential and able to perform in time-critical situations. Strongly capable to communicate professionally through both written and oral communication. Motivated self-starter with the ability to multi-task, establish priorities and organize efficiently, with attention to detail. Knowledge of QuickBooks, Peachtree, Great Plains, laserfisch and custom Construction based software. Ability to use a research software program for tax and audit purpose.
Har-Bro Inc Corporate Office
January 2012 – November 2012 Payroll Administrator Signal Hill, CA
Prepare and process hourly and salaried weekly (prevailing wage employees) bi-weekly, monthly payroll for 250 employees. Print and edit timecards. Calculate time sheets for all employees. Edit hours as needed. Ensure accuracies of job cost hours and shop hours. Job cost adjustment as needed. Processing of manual checks such as terminations and discrepancies. Communicate with the various department heads to ensure timely payroll submission. Process new hires, terminations, status changes, tax changes, direct deposits, time sheet data, pay rate changes and garnishments. Enter, edit and balance all vacation/sick/personal/holiday time. Audit of new hires, employee changes and voluntary deductions in the payroll system to ensure employee is paid appropriate benefits. Update General ledger and reconciliation. Calculate/generate and pay bi-weekly payroll taxes as required. Generate shop hours/labor hours/mileage report to CFO. Responsible for compliance with local, state, and federal regulations. Manage and resolve multi-state tax issues associated with employees working in more than one state during a calendar year. Maintain organized and secure payroll files. Filing of all documents (timesheets and payroll documents) Process monthly commission checks and calculate bonuses as requested; ensure that computing, withholding, and deductions are done correctly. File bi-weekly and quarterly taxes. Working with software such as Viewpoint/time clock manager/Microsoft excel, word, outlook.
Har-Bro Inc Corporate Office
June 08 – January 2012 Accounts Receivable/Billing Coordinator Signal Hill, CA
Audit incoming invoices from multiple branch locations. Research labor hours, fees and charges for billing. Work closely with project managers and admin in resolving issues with billing/invoices. Review contract and work authorizations for projects. Generate time and material billing, AIA G702/G703 billing, interest, contract, stipulated sum and internal billing. Issue lien release and release upon progress/final payment. Enter daily check deposits. Working with software such as View Point, Laserfiche and Master Builder.
Meiho Technology, Inc
November 2005 – May 2007 Accounts Receivable/Collections Anaheim, CA
Generate invoices and credit memos, Customer Service, Collections and follow-up, complete tax returns, ability to multi-task, work with both external and internal customers. Work closely with clients on problem accounts/reconciliation, Computer literate, worked with Quick Books, Microsoft excel, word and power-point
Forever 21 Retail Store
June 2004 - November 2005 Assistant Store Manager Rancho Cucamonga, CA
managing sales and operations, controlling expenses and payroll budgets, handling personnel issues, accounting, merchandising, and loss prevention. Assist in the recruitment and hiring of the most qualified applicants to meet the store needs. Conduct orientation, train, coach, and manage all employees in execution of daily tasks and to maximize sales. Coordinate sales promotion activities and pricing of merchandise. Oversee preparation of merchandise placement and displays. monitor store profitability, and manage payroll budgets